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Published 5 Jun 2023, 12:25 BST

Official UK procurement notice

Funeral Services · UK public procurement notice

Official notice

Authority: NHS Lanarkshire (NHS & healthcare)

4 lotsServicesOpen procedureMax 4 lots to bid
Sectors: Community & Cultural Services (98) Delivery: Scotland (UKM8)
Published estimate£174,190total for 4 lots
Submissions closed 5 Jul 2023
Lots 4max 4 to bid

What is being bought4 lots · detail below

Published requirement description

NHS Lanarkshire wishes to put in place a contract for Funeral Services. The contract will be split into 4 lots:

Lot 1 – Covering North Lanarkshire – pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.

Lot 2 - Covering South Lanarkshire - pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.

Lot 3 - Covering Lanarkshire Wide – pregnancy under 24 weeks, this will be carried out as shared service and cremation. This activity will be carried out during office hours.

Lot 4 - Covering Lanarkshire Wide, Transfer of Deceased. - This lot covers the transfer of deceased from any NHS Lanarkshire mortuary site to another based upon capacity. There will also be a requirement to transfer deceased from any of the three acute sites to Queen Elizabeth University Hospital mortuary for hospital Fiscal PM’s. Bidders should note that there will on occasion be a requirement for the transportation of bariatric patients. This activity will be carried out during both office and out of hours

  • Recurrence: 5 years

CPV: Funeral and related services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£174,189 together) · a supplier may bid for at most 4 of them · evaluation weights differ by lot
Lot #1Covering North Lanarkshire – pregnancy over 12 weeksCancelledRenewalPublished value£55,887

Covering North Lanarkshire – pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance or given to/collected by parents. This activity will be carried out during office hours.

Delivery: Scotland · Covering North Lanarkshire
Extensions: The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter. (3+1+1).Variant bids: not allowed
98370000 Funeral and related services
Lot #2Covering South Lanarkshire - pregnancy over 12 weeksCancelledRenewalPublished value£55,887

Covering South Lanarkshire - pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.

Delivery: Scotland · South Lanarkshire
Extensions: The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).Variant bids: not allowed
98370000 Funeral and related services
Lot #3Covering Lanarkshire Wide – pregnancy under 24 weeksCancelledRenewalPublished value£6,300

Covering Lanarkshire Wide – pregnancy under 12 weeks, this will be carried out as shared service and cremation. This activity will be carried out during office hours.

Delivery: Scotland · Lanarkshire Wide
Extensions: The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).Variant bids: not allowed
98370000 Funeral and related services
Lot #4Covering Lanarkshire Wide, Transfer of DeceasedCancelledRenewalPublished value£56,115

Covering Lanarkshire Wide – pregnancy under 12 weeks, this will be carried out as shared service and cremation. This activity will be carried out during office hours.

Delivery: Scotland · Lanarkshire Wide
Extensions: The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).Variant bids: not allowed
98370000 Funeral and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Covering North Lanarkshire – pregnancy over 12 weeks10040
2 · Covering South Lanarkshire - pregnancy over 12 weeks10040
3 · Covering Lanarkshire Wide – pregnancy under 24 weeks10040
4 · Covering Lanarkshire Wide, Transfer of Deceased8040
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 5 years
First published
5 Jun 2023, 12:25 BST
Last source update
24 Mar 2025, 08:23 GMT
Award evaluation window
5 Jul 2023 – …
Authority reference
NHSL685
FTS notice number
2025/S 000-010801
Classification (CPV)
Funeral and related services
Delivery area
Scotland (UKM8)
Official registry OCID
ocds-h6vhtk-03d3ab Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:793691)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
5 Jul 2023, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Jul 2023, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

5 Jul 2023 → 24 Mar 2025 · 3 dates
  1. Submission deadline
    5 Jul 2023, 17:00 BST
  2. Bids opened
    5 Jul 2023, 17:00 BST
  3. Notice published
    24 Mar 2025, 08:23 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    24 Mar 2025, 08:23 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4

4 further award records carry no date or value.

Contracting authority & participating public bodies

NHS Lanarkshire

Contracting authorityNHS & healthcareBody governed by public lawHealth Board Headquarters, Kirkfield Cottage, Fallside Road, Bothwell, Scotland, G71 8BBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Hamilton Sheriff CourtReview body Hamilton

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria