Official UK procurement notice
Fuel Supply Agreement · UK public procurement notice
Authority: ScotRail Trains Limited
What is being bought
Published requirement descriptionThis notice concerns the direct award of a contract for the supply and delivery of fuel (BS2869 Class A2 or BS EN590) for use in UK Railway vehicles to 6 delivery locations in Scotland; Edinburgh, Glasgow x 3, Inverness and Perth and for the supply and delivery of Diesel to BS EN590 for heating purposes to one delivery location in Glasgow. ScotRail had a fuel supply contract in place with Harvest Energy Limited, who went into Administration and ceased to be able to honour the contract. ScotRail managed to secure short term supply of fuel from another approved supplier and now plan to put a 12-month contract in place to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a procurement exercise covering our future fuel requirements will be run.
CPV: Diesel fuel (EN 590) · Fuels
The lotProcurement structure
single lot · no lot value publishedLot #1
Direct award of a 12 month contract under regulation 48 1d following SRTs contracted supplier (Harvest) going into Administration. SRT needs to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a tender covering our future fuel requirements will be run. Additional information: The value provided in this notice is an indicative estimate only, as usage & fuel costs vary significantly.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Aug 2025, 09:58 BST
- Last source update
- 28 Aug 2025, 09:58 BST
- Authority reference
SR-PACT-PROJ-709- FTS notice number
2025/S 000-051794- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058f0bFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Extreme and unavoidable operational & contractual urgency as the incumbent supplier has gone into administration. It is absolutely necessary to have a supplier in place to deliver the product to facilitate continued operation of a critical national infrastructure. Given the urgent circumstances, ScotRail Trains Limited is looking to directly award a contract for a 12-month period to an approved Supplier, to ensure continuity of supply, during which time a tender exercise will be carried out. This is being done under regulation 48 1d.
Publisher note: (SC Ref:808433)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Highland Fuels Ltd | — | — | Awarded |
Contracts
Contract 051794-2025-SR-PACT-CONT-709-1 · Highland Fuels Ltd
- Signed
- 27 Aug 2025
- Value
- —
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticiaryReview body
Bidders & participating suppliers
1 commercial party on the notice- Highland Fuels LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.