Fuel Management Tender

{
  "id": "035700-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-20T14:47:53+01:00",
  "ocid": "ocds-h6vhtk-06867e",
  "buyer": {
    "id": "GB-PPON-PXRT-5737-VBQD",
    "name": "Leicester City Council"
  },
  "tender": {
    "id": "1020NMHOU",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 145000,
          "currency": "GBP",
          "amountGross": 174000
        },
        "status": "active",
        "options": {
          "description": "Additional licences if required."
        },
        "renewal": {
          "description": "The total possible contract duration is five (5) years, which consists of an initial term of four (4) years with the option to extend for up to a further one (1) year. The Contract will commence upon execution of the Contract, with the applied Term commencing on the 1st March 2027."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Functional ",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price ",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-02-28T23:59:59+00:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2032-02-29T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF21",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Fuel Management Tender",
    "value": {
      "amount": 145000,
      "currency": "GBP",
      "amountGross": 174000
    },
    "status": "active",
    "documents": [
      {
        "id": "035700-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/035700-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-20T14:47:53+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Leicester City Council requires a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 800 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including fleet management. The system must be robust, scalable and user-friendly with high availability, role-based access control, and compliance with applicable fuel storage, environmental and data security regulations. The successful tenderer will be responsible for end-to-end delivery including the supply of hardware and software, system configuration, user training, documentation and post-deployment support. The FMS must enhance operational efficiency, reduce fuel loss and provide the transparency and accountability required by the council’s governance and reporting obligations.",
    "tenderPeriod": {
      "endDate": "2026-05-18T09:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-11T09:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "The Tender must be submitted through the e-tendering portal (this may be submitted at any time prior to the closing time and date). Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender. The server timestamps (GMT) Tenders when they are submitted. Tender submitted after the closing date and time of 09:00hrs, 18th May 2026 will not be considered.\nhttps://procontract.due-north.com/Advert?advertId=31f6f64b-bc3c-f111-813c-005056b64545",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PXRT-5737-VBQD",
      "name": "Leicester City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF21",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE1 1FZ",
        "countryName": "United Kingdom",
        "streetAddress": "City Hall"
      },
      "details": {
        "url": "https://www.leicester.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXRT-5737-VBQD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Nina Mistry",
        "email": "nina.mistry2@leicester.gov.uk",
        "telephone": "+44 1164541274"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}