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Published 11 Mar 2025, 14:55 GMT

Official UK procurement notice

Fresh Poultry Products for Education Authority NI

Official notice

Authority: The Education Authority (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Northern Ireland (UKN)
Published estimate£17,500,000≈ £11m / year · £17,500,000 inc. VAT · 1 value update
Submissions closed 23 Jun 2025awarded 29 Jul 2025
Awarded to Henderson Foodservice Limited
Contract term 1 yr 7 moends 31 Mar 2027 · up to 31 Mar 2030 with extensions · starts 18 Aug 2025

What is being bought

Published requirement description

Supply and Delivery of Fresh Poultry Products.

Contract period: 11 August 2025 – 31 March 2027 with options to extend for any additional period(s) of up to and including 36 months.

Total estimated value £17,500,000

This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA.

This Contract is not intended to replace any current agreements that participating or

nonparticipating institutions may already have in place.

Department of Education - Schools Plus www.educationni.gov.uk/services/schoolsplus ↗

Primary and Post Primary schools under the control of the EA, Catholic Maintained

Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained),school meals kitchens on-site at all of these schools, and Controlled Youth Centres.

FE Colleges : www.nidirect.gov.uk/contacts/further-edu… ↗

NICIE - nicie.org ↗

Grant Controlled Integrated Education Schools in NI

Independent Schools in NI www.isc.co.uk/schools/northern-ire… ↗

EA Teachers' and Educational Centres

Council for the Curriculum, Examination and Assessment NI (CCEA)

Armagh Observatory and Planetarium

Middletown Centre for Autism

Controlled Schools Support Council (CSSC)

Northern Ireland Council for Integrated Education (NICIE)

Pre-Schools and Nurseries included within the EA's Pre-School Education Programme

(PSEP)

  • Not divided into lots: Geographical lots and lots to divide raw poultry and cooked poultry were considered however, it was agreed by the panel that this was not feasible as all schools need to receive the same products with equal quality/price across the board and the risk of receiving no bids for geographical areas with less locations to service was unacceptable. It was further identified through PME by suppliers that it would not be commercially viable to supply EA unless all locations were to be serviced by one supplier, as the logistical arrangements required will be at a cost to suppliers which can only be covered by the large scale business.
  • The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.

CPV: Animal products, meat and meat products · Food, beverages, tobacco and related products · Meat · Meat products · Poultry

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 7 moSMEVCSEPublished value£17,500,000
Contract period: 18 Aug 2025 – 31 Mar 2027 (1 yr 7 mo) · up to 31 Mar 2030 with extensionsValue: £17,500,000 exc. VAT · £17,500,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for any additional period(s) of up to and including 36 months
15000000 Food, beverages, tobacco and related products15100000 Animal products, meat and meat products15110000 Meat15112000 Poultry15130000 Meat products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    None

  • Technical & professional ability

    CoP 1 - Technical ability to perform the contract – Previous Experience

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 25%Price: 75%
Published sub-criteria (3)
  • Proposed Methodology: 15%
  • Supply Chain and Contingency Management: 10%
  • Total Contract Price: 75%
Published award criteria (3)
  • Proposed Methodology: Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps
  • Supply Chain and Contingency Management: Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps
  • Total Contract Price : Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps
Conditions of participation2
  • Economic & financial standing

    None

  • Technical & professional ability

    CoP 1 - Technical ability to perform the contract – Previous Experience

What this means for your bid
  • Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2029
First published
11 Mar 2025, 14:55 GMT
Last source update
10 Sept 2026, 11:25 BST
Award evaluation window
Submission end – 13 Aug 2025
Authority reference
CAT-25-006
FTS notice number
2025/S 000-025287
Latest notice
Contract performance notice (UK9)
Classification (CPV)
Animal products, meat and meat productsFood, beverages, tobacco and related productsMeatMeat productsPoultry
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04eba1 Find a Tender
Contract terms summary

Full details can be found in the CfT documents section on eTenderNI etendersni.gov.uk/epps ↗

Review and risk notes
Risks

The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
23 Jun 2025, 15:00 BST
Clarification deadline
16 Jun 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders or requests to participate must be submitted electronically via

etendersni.gov.uk/epps ↗

Timeline

11 Mar 2025 → 10 Sept 2026 · 10 dates
  1. Planning notice published
    11 Mar 2025, 14:55 GMT
  2. Market engagement
    25 Mar 2025, 23:59 GMT

    Interested participants should complete the questionnaire and upload by 3pm on 25 March 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to [email protected].

  3. Tender notice published
    22 May 2025, 16:45 BST
  4. Clarification questions by
    16 Jun 2025, 15:00 BST
  5. Submission deadline
    23 Jun 2025, 15:00 BST
  6. Assessment summaries sent
    29 Jul 2025, 00:00 BST
  7. Standstill ends
    8 Aug 2025, 23:59 BST
  8. Award decision expected by
    13 Aug 2025, 23:59 BST
  9. Contract starts
    18 Aug 2025, 00:00 BST
  10. Latest notice published40 days ago
    10 Sept 2026, 11:25 BST

Notice history

11 events · 5 releases on Find a Tender · since 11 Mar 2025
  1. Preliminary market engagement notice published
    11 Mar 2025, 14:55 GMT
    UK2
  2. Tender notice published
    22 May 2025, 16:45 BST
    UK4
  3. Published value published: £17,500,000
    22 May 2025, 16:45 BST
  4. Status changed to active
    22 May 2025, 16:45 BST
  5. Procurement method changed
    22 May 2025, 16:45 BST
  6. Deadline published: 23 Jun 2025, 15:00 BST
    22 May 2025, 16:45 BST
  7. Contract award notice published
    29 Jul 2025, 17:01 BST
    UK6
  8. Status changed to complete
    29 Jul 2025, 17:01 BST
  9. Contract signature expected
    11 Aug 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    21 Aug 2025, 14:50 BST
    UK7
  11. Contract performance notice published
    10 Sept 2026, 11:25 BST
    UK9
Routine re-releases (5)
  • 2025-05: 1 release · 22 May 2025
  • 2025-03: 1 release · 11 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £17,500,0001 award exc. VAT
Bids received 31 from SMEs
Named bidders 3published on the award notice
Contracts signed 1latest 11 Aug 2025
Awarded toValueDateStatus
Henderson Foodservice Limited29 Aug 2025 – 31 Mar 2027 · up to 31 Mar 2030Extensions: Options to extend for any additional period(s) of up to and including 36 months · Options: The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required.£17,500,00029 Jul 2025Awarded

Contracts

  • Fresh Poultry Products for Education Authority NI · Henderson Foodservice Limited

    Signed
    11 Aug 2025
    Value
    £17,500,000
    Period
    12 Aug 2025 – 31 Mar 2027 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    Option to extend for any additional period(s) of up to and including 36 months
    Options
    The right to additional purchases while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required.
    3 agreed KPIs: The number of complaints due to unsatisfactory quality of products supplied. · To ensure availability of contracted items · Social Value
    • The number of complaints due to unsatisfactory quality of products supplied., Monthly report detailing the number of complaints in that quarter and the % based on the quarterly volume sold which must be under 0.5 percent.
    • To ensure availability of contracted items, Over 99percent of products available for delivery during each month.
    • Social Value, Delivery of social value obligations on track
    • Good - performance is meeting or exceeding the KPI The number of complaints due to unsatisfactory quality of products supplied. · to 10 Aug 2026
    • Approaching target - performance is close to meeting the KPI To ensure availability of contracted items · to 10 Aug 2026
    • Good - performance is meeting or exceeding the KPI Social Value · to 10 Aug 2026

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

The Education Authority NI

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact name, email

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded
  • ETHERSON MEATS LIMITEDBidder / tendererGB-COH: NI016878GB-PPON: PDPG-2573-GRHQ 157 Bendooragh Rd, Ballymoney, Northern Ireland, BT53 7NR
  • Henderson Foodservice LimitedAwarded supplierGB-COH: NI006894GB-PPON: PTDD-2623-PPYP 1 Hightown Avenue, Newtownabbey, Northern Ireland, BT36 4RTContact email
  • Sysco GB LimitedBidder / tendererGB-COH: 02035315 77 Nutts Corner Road, Crumlin, Northern Ireland, BT29 4SJ

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure