Official UK procurement notice
Fresh Bread · UK public procurement notice
Procurement agent: Belfast Health and Social Care Trust·On behalf of: Business Services Organisation Procurement and Logistics Service
What is being bought
Published requirement descriptionBusiness Services Organisation (BSO), Procurement and Logistics Service (PaLS) sought
through this tender opportunity to appoint a supplier for the supply and delivery of fresh
bread to Health and Social Care Northern Ireland (HSCNI).
- Not divided into lots: Following market engagement it was determined that a single regional contract would better ensure continuity of supply.
CPV: Bread · Bread products · Food, beverages, tobacco and related products · Morning goods · Prepared bread products · Rolls
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£7,584,153
- Economic & financial standing
As stated in the Tender documentation.
- Technical & professional ability
As stated in the Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality - Mandatory Quality (Specification): Pass/Fail as detailed in the Tender documentation.
- Price: 100% as detailed in the Tender documentation.
- Quality- Mandatory Quality (Product Assessment): Pass/Fail as detailed in the Tender documentation.
- Economic & financial standing
As stated in the Tender documentation.
- Technical & professional ability
As stated in the Tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 14:05 BST
- Last source update
- 29 Oct 2025, 16:54 GMT
- Award evaluation window
- Submission end – 30 Sept 2025
- Authority reference
5985024- FTS notice number
2025/S 000-045357- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0522dcFind a Tender
How it was run
Official notice- Submission deadline
- 3 Sept 2025, 15:00 BST
- Clarification deadline
- 22 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 May 2025 → 1 Nov 2025 · 11 dates- Planning notice published23 May 2025, 14:05 BST
- Market engagement11 Jun 2025, 23:59 BST
What you need to do now. 1. If you are not registered on eTendersNI, please do so as soon as possible. 2. Those interested in participating in such preliminary market engagement should access the ‘Preliminary Market Engagement for the Provision of Fresh bread’ via eTendersNI (etendersni.gov.uk/epps/home.do ↗ ) at their earliest convenience, by searching for Resource ID / CfT Reference Number 5931937. Please request a copy of the following documents (a) CP13 Preliminary Market Engagement Questionnaire Explanatory Document v1.0 Fresh Bread; and (b) CP12 Preliminary Market Engagement Questionnaire v1.0 Fresh Bread (and accompanying appendices). All completed responses must be submitted via the secure eTendersNI messaging area of the CfT on eTendersNI no later than 15:00, Wednesday 11th June 2025. Please note that with reference to the information containing estimated date of publication of contract notice - this is only an anticipated date and subject to change.
- Next notice expected25 Jul 2025, 23:59 BST
- Tender notice published1 Aug 2025, 16:12 BST
- Clarification questions by22 Aug 2025, 12:00 BST
- Submission deadline3 Sept 2025, 15:00 BST
- Award decision expected by387 days ago30 Sept 2025, 23:59 BST
- Assessment summaries sent375 days ago13 Oct 2025, 00:00 BST
- Standstill ends365 days ago22 Oct 2025, 23:59 BST
- Latest notice published358 days ago29 Oct 2025, 16:54 GMT
- Contract starts356 days ago1 Nov 2025
Notice history
11 events · 4 releases on Find a Tender · since 23 May 2025- Preliminary market engagement notice published23 May 2025, 14:05 BSTUK2
- Tender notice published1 Aug 2025, 16:12 BSTUK4
- Published value published: £7,584,1531 Aug 2025, 16:12 BST
- Status changed to active1 Aug 2025, 16:12 BST
- Procurement method changed1 Aug 2025, 16:12 BST
- Deadline published: 3 Sept 2025, 15:00 BST1 Aug 2025, 16:12 BST
- Buyer details updated1 Aug 2025, 16:12 BST
- Contract award notice published13 Oct 2025, 14:54 BSTUK6
- Status changed to complete13 Oct 2025, 14:54 BST
- Contract signature expected23 Oct 2025, 23:59 BSTscheduled
- Contract details notice published29 Oct 2025, 16:54 GMTUK7
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hovis Limited1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030Extensions: The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires · Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. The contract value quoted allows for potential growth and increases to the service. | £7,679,198 | 13 Oct 2025 | Awarded |
Contracts
Fresh Bread · Hovis Limited
- Signed
- 24 Oct 2025
- Value
- £7,679,198
- Period
- 1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030 with extensions
- Status
- active
- Extensions
- The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires
- Options
- The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. The contract value quoted allows for potential growth and increases to the service.
3 agreed KPIs: Food safety accreditation · Complaints Resolution · Delivery
- Food safety accreditation, The supplier must maintain, at all times, the food safety and quality standards to meet and hold a valid Micron2/STS Product Safety Standard Certificate.
- Complaints Resolution, 100% of complaints to be resolved or have an agreed action plan in place within 10 working days.
- Delivery, The Supplier is to submit full, accurate and complete reports showing the number and value of orders placed and fulfilment of orders on a quarterly basis.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonHOVIS LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
7 public bodies on the noticeClients of the procurement agent
- Business Services Organisation Procurement and Logistics ServiceBeneficiary authority
- Northern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply
- Regional Business Services Organisation, Procurement and Logistics ServiceProcess contact pointProcuring entityPublic authority - central governmentNorthern Irish devolved regulations applyTendering service for Health Service NI entities.
- South Eastern Health & Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply
- Southern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply
- Western Health & Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply
Bidders & participating suppliers
1 commercial party on the notice- Hovis LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender