Official UK procurement notice
Fresh Bakery Products (APUC)
Authority: APUC Ltd (Public body)
What is being bought10 lots · detail below
Published requirement descriptionThe Authority was seeking Contractor(s) for the provision of Fresh Bakery products to the Institutions and APUC Associate members located throughout Scotland.
The Authority were seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand and across the Lots where no Lot is subsidised by a smaller or more geographically disperse Lot.
A maximum of 3 Contractors were appointed per lot.
- Recurrence: 48 months
CPV: Bakery products · Bread · Bread products, fresh pastry goods and cakes · Cakes · Rolls · Sweet biscuits
How this framework works
From the published notice- Places
- up to 30 suppliers · 2 bids on the busiest of 6 lots (0.1 per place) · 4 appointed
Lots and requirements (10)Procurement structure
10 lots · no lot values published · same evaluation weights on every lotLot #1Bakery Products including Bread & Rolls and Savoury Items (North Highland & Western Isles)Renewal
The scope of this agreement is the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across North Highland & Western Isles as detailed in Appendix E - List of Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Bakery Products including Bread & Rolls and Savoury Items (Aberdeen & Grampians)AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Bakery Products including Bread & Rolls and Savoury Items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Aberdeen & Grampians as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Bakery Products including Bread & Rolls and Savoury Items (Perth, Angus, Dundee & Fife)AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury Items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Perth, Angus, Dundee & Fife as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Bakery Products including Bread & Rolls and Savoury Items (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders))AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Bakery Products, including Bread & Rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders) as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5Bakery Products including Bread & Rolls and Savoury Items (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Bakery Products, including bread & rolls and Savoury items and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire) as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6Specialist Bakery Products (North Highland & Western Isles)Renewal
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across North Highland & Western Isles as detailed in Appendix E - List of Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7Specialist Bakery Products (Aberdeen & Grampians)Renewal
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Aberdeen & Grampians as detailed in Appendix E - List of Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Specialist Bakery Products (Perth, Angus, Dundee & Fife)AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Perth, Angus, Dundee & Fife as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9Specialist Bakery Products (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders))Renewal
The scope of this agreement is the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders) as detailed in Appendix E - List of Institutions. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #10Specialist Bakery Products (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))AwardedRenewal
The scope of this agreement was the supply and delivery of a range of Fresh Specialist Bakery Products and associated products, materials and services as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire) as detailed in Appendix E - List of Institutions, as issued with the Invitation to Tender. Additional information: Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 50%
- price: 50%
Published award criteria (2)
- Technical: 50
- Price: 50
- Suitability
Not Applicable
- Condition of participationno text publishedMinimum: Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice. Tenderers must confirm they can provide the following supporting evidence prior to award: All Lots: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP All Lots: P…
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Fresh Bakery Products (APUC)” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 17 Nov 2023, 15:20 GMT
- Last source update
- 22 Apr 2024, 12:56 BST
- Award evaluation window
- 18 Dec 2023 – …
- Authority reference
CAT1071 AP- FTS notice number
2024/S 000-012943- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041aecFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information:
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Tenderers were able to price and supply a minimum of: 65.8% of the products listed in the core product list for Lot(s) 1A-E and 65.7% of the products listed in the core product list for Lot(s) 2A-E of each geographical Lot bid for. Tenderers were also able to provide delivery services to: 60% of Institutions noted as having a requirement for Lot 1A and Lot 2A and; 100% of Institutions noted as having a requirement for Lot(s) 1B-1E and Lot(s) 2B-2E Form of Tender Tenderers signed the Form of Tender - Appendix A, prior to award, to confirm that their Tender Response was a complete, true and accurate submission. Freedom of Information Tenderers confirmed that they would be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. It was for information only and was not scored. Sustain Supply Chain Code of Conduct The Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers completed the Sustain Supply Chain Code of Conduct prior to award in assisting in achieving its objectives. Serious Organised Crime Tenderers completed Appendix H – Declaration of Non-Involvement in Serious Organised Crime. It was for information only and was not scored but was a requirement of this tender and was included in the contractual terms. Human Trafficking & Labour Exploitation Tenderers completed Appendix I – Declaration of Non-Involvement in Human Trafficking & Labour. It was for information only and was not be scored but was a requirement of this tender and was in the contractual terms. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Tenderers completed Appendix J – SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 in the Technical Questionnaire in PCS-Tender. It was for information only and was not scored but was a requirement of this tender and was included in the contractual terms. List Of Institutions Tenderer completed Appendix E - List of Institutions to confirm their ability to service the required coverage levels. Prompt Payment Tenderers confirmed that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It was for information only and was not scored but was a requirement of this tender and was included in the contractual terms. Living Wage Status Tenderers were asked to provide details on your position on the Real Living Wage. It was for information only and was not scored. (SC Ref:762321)
How it was run
Official notice- Appointment period ends
- 9 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 18 Dec 2023, 13:00 GMT
Timeline
18 Dec 2023 → 22 Apr 2024 · 3 dates- Bids opened18 Dec 2023, 13:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown9 Jan 2024, 12:00 GMT
- Notice published22 Apr 2024, 12:56 BST
Notice history
3 events · 4 releases on Find a Tender · since 21 Nov 2023- Deadline moved to 8 Jan 2024, 14:00 GMT21 Nov 2023, 16:31 GMT+21 days · was 18 Dec 2023, 12:00 GMT
- Deadline moved to 9 Jan 2024, 12:00 GMT8 Jan 2024, 12:40 GMT+1 days · was 8 Jan 2024, 14:00 GMT
- Status changed to complete22 Apr 2024, 12:56 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 18 Dec 2023 | 8 Jan 2024 | +21 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Dec 2023 | 8 Jan 2024 | +21 d |
| — | DeadlineTime limit · IV.2.2 | 8 Jan 2024 | 9 Jan 2024 | +1 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Jan 2024 | 9 Jan 2024 | +1 d |
APUC were approached to extend the tender deadline due to the time of year. After review and discussion, we have elected to extend the deadline of the tender submission to the afternoon of Monday 8th January.
Tender deadline return extended until Noon on Tuesday 9th January due to absence of key staff following festive holidays and phased resumption of normal business practise
Routine re-releases (4)
- 2023-11: 1 release · 17 Nov 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1B: Bakery Products including Bread & Rolls and Savoury Items (Aberdeen & Grampians)
- Signed
- 6 Mar 2024
- Value
- £40,000
- Status
- active
Lot 1D: Bakery Products including Bread & Rolls and Savoury Items (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders))
- Signed
- 6 Mar 2024
- Value
- £440,000
- Status
- active
Lot 1E: Bakery Products including Bread & Rolls and Savoury Items (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))
- Signed
- 6 Mar 2024
- Value
- £484,000
- Status
- active
Lot 2C: Specialist Bakery Products (Perth, Angus, Dundee & Fife)
- Signed
- 6 Mar 2024
- Value
- £56,000
- Status
- active
Lot 2E: Specialist Bakery Products (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))
- Signed
- 6 Mar 2024
- Value
- £60,000
- Status
- active
Lot 1C: Bakery Products including Bread & Rolls and Savoury Items (Perth, Angus, Dundee & Fife)
- Signed
- 6 Feb 2024
- Value
- £336,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Bakery Products including Bread & Rolls and Savoury Items (Aberdeen & Grampians) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Bakery Products including Bread & Rolls and Savoury Items (Perth, Angus, Dundee & Fife) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Bakery Products including Bread & Rolls and Savoury Items (Southeast of Scotland (Stirling, Edinburgh, Lothian & Borders)) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 5 · Bakery Products including Bread & Rolls and Savoury Items (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire)) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 8 · Specialist Bakery Products (Perth, Angus, Dundee & Fife) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 10 · Specialist Bakery Products (West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire)) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Framework contractors & participating bidders
4 commercial parties on the notice- D McGhee and Sons LtdFramework contractor
- Fisher & DonaldsonFramework contractor
- Saltire PatisserieFramework contractor
- buon giorno tutti ltdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.