Official UK procurement notice
Supply of Events Services including Equipment and Event Stewarding
Authority: South Tyneside Borough Council (Local council)
What is being bought12 lots · detail below
Published requirement descriptionSouth Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding.
It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.
Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.
Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.
The Framework Agreement will be drawn down by way of purchase order.
CPV: Exhibition, fair and congress organisation services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 4 bids on the busiest of 10 lots · 12 suppliers appointed
- Framework period
- 3 yrs · up to 4 yrs from 1 Apr 2026
- Scheme runs until
- 31 Mar 2030
Published description of the framework
It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.
Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.
Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.
The Framework Agreement will be drawn down by way of purchase order.
The quantities and figures provided [in the invitation to tender], are estimates only and are not to be taken as actual or guaranteed quantities. The actual quantities of equipment or services required may vary, and no warranty or representation is made as to the accuracy of the estimated figures.
Lots and requirements (12)Procurement structure
12 lots · all with a published value · evaluation weights differ by lotLot #1BARRIERSAwardedRenewalPublished value£50,000
The source published no individual description for this lot.
Lot #2EVENT STEWARDINGAwardedRenewalPublished value£147,200
The source published no individual description for this lot.
Lot #3PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTSAwardedRenewalPublished value£36,804
The source published no individual description for this lot.
Lot #4MOBILE STAGE PACKAGE, SMALL EVENTSAwardedRenewalPublished value£14,000
The source published no individual description for this lot.
Lot #5LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTSAwardedRenewalPublished value£148,000
The source published no individual description for this lot.
Lot #6BIG SCREENSAwardedRenewalPublished value£76,000
The source published no individual description for this lot.
Lot #7TEMPORARY TOILETSAwardedRenewalPublished value£181,000
Provision of chemical toilets for hire at mass events
The equipment provided must meet relevant industry standards.
Under the Disability Discrimination Act 1995* suitable sanitary facilities will be made available and must be fit for purpose and accessible.
Lot #8TEMPORARY OFFICES & STORAGEAwardedRenewalPublished value£41,000
Provision of accommodation, storage and welfare units at mass events
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
The above DO NOT require furniture
Lot #9PA SYSTEMS FOR OUTDOOR EVENTSAwardedRenewalPublished value£188,352
The source published no individual description for this lot.
Lot #10LIGHTING FOR OUTDOOR EVENTSAwardedRenewalPublished value£34,200
The source published no individual description for this lot.
Lot #11MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRSAwardedRenewalPublished value£55,900
The source published no individual description for this lot.
Lot #12RADIO SYSTEMSAwardedRenewalPublished value£11,544
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 60–80 points depending on the lot. Read the split per lot below.
- “Supply of Events Services including Equipment and Event Stewarding” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Open framework scheme
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2025, 11:29 BST
- Last source update
- 31 Jul 2026, 13:06 BST
- Award evaluation window
- Submission end – 16 Mar 2026
- Authority reference
F8905- FTS notice number
2025/S 000-067507- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a686Find a Tender
How it was run
Official notice- Appointment period ends
- 19 Nov 2025, 17:00 GMT
- Clarification deadline
- 12 Nov 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Oct 2025 → 31 Jul 2026 · 11 dates- Planning notice published379 days ago2 Oct 2025, 11:29 BST
- Market engagement365 days ago16 Oct 2025, 23:59 BST
The scope of the engagement will be to advise all service providers within the North East of the opportunity and to advise them to register on the NEPO OPEN e-procurement open-uk.org ↗
If you would like to submit a expression of interest please contact [email protected]
Additionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK
- Next notice expected361 days ago20 Oct 2025, 23:59 BST
- Tender notice published359 days ago22 Oct 2025, 14:08 BST
- Clarification questions by338 days ago12 Nov 2025, 23:59 GMT
- Admission / appointment period ends331 days ago · period end, not a bid countdown19 Nov 2025, 17:00 GMT
- Assessment summaries sent219 days ago12 Mar 2026
- Award decision expected by214 days ago16 Mar 2026, 23:59 GMT
- Standstill ends205 days ago25 Mar 2026, 23:59 GMT
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Latest notice published77 days ago31 Jul 2026, 13:06 BST
Notice history
9 events · 4 releases on Find a Tender · since 2 Oct 2025- Preliminary market engagement notice published2 Oct 2025, 11:29 BSTUK2
- Tender notice published22 Oct 2025, 14:08 BSTUK4
- Status changed to active22 Oct 2025, 14:08 BST
- Procurement method changed22 Oct 2025, 14:08 BST
- Deadline published: 19 Nov 2025, 17:00 GMT22 Oct 2025, 14:08 BST
- Contract award notice published13 Mar 2026, 11:59 GMTUK6
- Status changed to complete13 Mar 2026, 11:59 GMT
- Contract signature expected26 Mar 2026, 23:59 GMTscheduled
- Contract details notice published31 Jul 2026, 13:06 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 2 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · BARRIERS1 award | |||
| GAP Group Limited, HI-LIGHTS THEATRE SERVICES LIMITEDSME, Sunbelt Rentals Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extention | £41,667 | 11 Mar 2026 | Awarded |
| Lot 2 · EVENT STEWARDING1 award | |||
| Chase Services Group LtdSME, Constant Security Services, PHOENIX FM SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension | £122,667 | 11 Mar 2026 | Awarded |
| Lot 3 · PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS1 award | |||
| HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 X 12 month optional extension | £30,670 | 11 Mar 2026 | Awarded |
| Lot 4 · MOBILE STAGE PACKAGE, SMALL EVENTS1 award | |||
| HI-LIGHTS THEATRE SERVICES LIMITEDSME, K.W. READER & SONS LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension | £11,667 | 11 Mar 2026 | Awarded |
| Lot 5 · LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS1 award | |||
| HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension | £123,333 | 11 Mar 2026 | Awarded |
| Lot 6 · BIG SCREENS1 award | |||
| ADI UK LimitedSME, BIG-TV (UK) LIMITEDSME, Lightmedia Displays LtdSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension | £63,333 | 11 Mar 2026 | Awarded |
| Lot 9 · PA SYSTEMS FOR OUTDOOR EVENTS1 award | |||
| HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 X 12 months optional extension | £156,960 | 11 Mar 2026 | Awarded |
| Lot 10 · LIGHTING FOR OUTDOOR EVENTS1 award | |||
| HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension | £28,500 | 11 Mar 2026 | Awarded |
| Lot 11 · MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS1 award | |||
| BELLE TENTS LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months extension | £46,583 | 11 Mar 2026 | Awarded |
| Lot 12 · RADIO SYSTEMS1 award | |||
| Direct Communications Radio Services, Sunbelt Rentals Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension | £9,620 | 11 Mar 2026 | Awarded |
| Across several lots1 award | |||
| supplier not published | — | 20 Nov 2025 | Awarded |
Contracts
Lot 1 - Barriers · GAP Group Limited, HI-LIGHTS THEATRE SERVICES LIMITEDSME, Sunbelt Rentals Ltd
- Signed
- 31 Mar 2026
- Value
- £41,667
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 12 - Mobile Stage Package, Small Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME, K.W. READER & SONS LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £11,667
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 Years with the option to extend 1 x 12 months
Lot 2 - Large Festival Stage · HI-LIGHTS THEATRE SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £123,333
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 3 - Big Screens · ADI UK LimitedSME, BIG-TV (UK) LIMITEDSME, Lightmedia Displays LtdSME
- Signed
- 31 Mar 2026
- Value
- £63,333
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 6 - PA Systems for Outdoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £156,960
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 Years with the option to extend 1 x 12 months
Lot 7 - Lighting for Outdoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £28,500
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 8 - Marquees for Events Outdoor, Tables & Chairs · BELLE TENTS LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £46,583
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 9 - Radio Systems · Direct Communications Radio Services, Sunbelt Rentals Ltd
- Signed
- 31 Mar 2026
- Value
- £9,620
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 10 - Event Stewarding · Chase Services Group LtdSME, Constant Security Services, PHOENIX FM SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £122,667
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 years with options to extend for a period of up to 1 x 12 months
Lot 11 - PA, Lighting & AV Provision Indoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £30,670
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 Years with the option to extend 1 x 12 months
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · BARRIERS | 3final-stage tenders | 1 | 0 | — |
| 2 · EVENT STEWARDING | 4final-stage tenders | 0 | 0 | — |
| 3 · PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS | 1final-stage tenders | 1 | 0 | — |
| 4 · MOBILE STAGE PACKAGE, SMALL EVENTS | 2final-stage tenders | 2 | 0 | — |
| 5 · LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS | 1final-stage tenders | 1 | 0 | — |
| 6 · BIG SCREENS | 3final-stage tenders | 0 | 0 | — |
| 9 · PA SYSTEMS FOR OUTDOOR EVENTS | 1final-stage tenders | 1 | 0 | — |
| 10 · LIGHTING FOR OUTDOOR EVENTS | 1final-stage tenders | 1 | 0 | — |
| 11 · MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS | 1final-stage tenders | 1 | 0 | — |
| 12 · RADIO SYSTEMS | 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
12 commercial parties on the notice- ADI UK LIMITEDFramework contractor
- BELLE TENTS LIMITEDFramework contractor
- BIG-TV (UK) LIMITEDFramework contractor
- CHASE SERVICES GROUP LTDFramework contractor
- CONSTANT SECURITY SERVICES LIMITEDFramework contractor
- Direct Communications Radio ServicesFramework contractor
- GAP GROUP LIMITEDFramework contractor
- HI-LIGHTS THEATRE SERVICES LIMITEDFramework contractor
- K.W. READER & SONS LIMITEDFramework contractor
- LIGHTMEDIA DISPLAYS LIMITEDFramework contractor
Show 2 more suppliers
- PHOENIX FM SERVICES LIMITEDFramework contractor
- SUNBELT RENTALS LIMITEDFramework contractor
Official documents & specifications (23)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
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- Contract details notice Contract details notice on Find a Tender
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- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender