Find a TenderAwardedContract details notice
Published 2 Oct 2025, 11:29 BST

Official UK procurement notice

Supply of Events Services including Equipment and Event Stewarding

Official notice

Authority: South Tyneside Borough Council (Local council)

Open framework scheme12 lotsServicesOpen procedureAbove thresholdConcessionSME suitableVCSE suitable
Concession value (operator's revenue)£829,168envelope for 12 lots · operator revenue, not the authority's budget · 1 value update
Submissions closed 19 Nov 2025awarded 11 Mar 2026
Awarded to GAP Group Limited +11 more11 awards
Framework period 3 yrsends 31 Mar 2029 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought12 lots · detail below

Published requirement description

South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding.

It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.

Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.

Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.

The Framework Agreement will be drawn down by way of purchase order.

CPV: Exhibition, fair and congress organisation services

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Bids received
4 bids on the busiest of 10 lots · 12 suppliers appointed
Framework period
3 yrs · up to 4 yrs from 1 Apr 2026
Scheme runs until
31 Mar 2030
Published description of the framework

It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.

Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier.

Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price.

The Framework Agreement will be drawn down by way of purchase order.

The quantities and figures provided [in the invitation to tender], are estimates only and are not to be taken as actual or guaranteed quantities. The actual quantities of equipment or services required may vary, and no warranty or representation is made as to the accuracy of the estimated figures.

Lots and requirements (12)Procurement structure

12 lots · all with a published value · evaluation weights differ by lot
Lot #1BARRIERSAwardedRenewal 3 yrsSMEVCSEPublished value£50,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £50,000 exc. VAT · £50,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 monthsAuthority reference: Lot 1
Lot #2EVENT STEWARDINGAwardedRenewal 3 yrsSMEVCSEPublished value£147,200

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £147,200 exc. VAT · £147,200 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #3PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTSAwardedRenewal 3 yrsSMEVCSEPublished value£36,804

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £36,804 exc. VAT · £36,804 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #4MOBILE STAGE PACKAGE, SMALL EVENTSAwardedRenewal 3 yrsSMEVCSEPublished value£14,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £14,000 exc. VAT · £14,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #5LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTSAwardedRenewal 3 yrsSMEVCSEPublished value£148,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £148,000 exc. VAT · £148,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #6BIG SCREENSAwardedRenewal 3 yrsSMEVCSEPublished value£76,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £76,000 exc. VAT · £76,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #7TEMPORARY TOILETSAwardedRenewal 3 yrsSMEVCSEPublished value£181,000

Provision of chemical toilets for hire at mass events

The equipment provided must meet relevant industry standards.

Under the Disability Discrimination Act 1995* suitable sanitary facilities will be made available and must be fit for purpose and accessible.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £181,000 exc. VAT · £181,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #8TEMPORARY OFFICES & STORAGEAwardedRenewal 3 yrsSMEVCSEPublished value£41,000

Provision of accommodation, storage and welfare units at mass events

South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.

The above DO NOT require furniture

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £41,000 exc. VAT · £41,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #9PA SYSTEMS FOR OUTDOOR EVENTSAwardedRenewal 3 yrsSMEVCSEPublished value£188,352

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £188,352 exc. VAT · £188,352 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #10LIGHTING FOR OUTDOOR EVENTSAwardedRenewal 3 yrsSMEVCSEPublished value£34,200

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £34,200 exc. VAT · £34,200 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #11MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRSAwardedRenewal 3 yrsSMEVCSEPublished value£55,900

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £55,900 exc. VAT · £55,900 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months
Lot #12RADIO SYSTEMSAwardedRenewal 3 yrsSMEVCSEPublished value£11,544

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £11,544 exc. VAT · £11,544 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 3 years with options to extend for a period of up to 1 x 12 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • Price carries 60–80 points depending on the lot. Read the split per lot below.
  • “Supply of Events Services including Equipment and Event Stewarding” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Open framework scheme
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Oct 2025, 11:29 BST
Last source update
31 Jul 2026, 13:06 BST
Award evaluation window
Submission end – 16 Mar 2026
Authority reference
F8905
FTS notice number
2025/S 000-067507
Latest notice
Contract details notice (UK7)
Classification (CPV)
Exhibition, fair and congress organisation services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-05a686 Find a Tender

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
19 Nov 2025, 17:00 GMT
Clarification deadline
12 Nov 2025, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Oct 2025 → 31 Jul 2026 · 11 dates
  1. Planning notice published379 days ago
    2 Oct 2025, 11:29 BST
  2. Market engagement365 days ago
    16 Oct 2025, 23:59 BST

    The scope of the engagement will be to advise all service providers within the North East of the opportunity and to advise them to register on the NEPO OPEN e-procurement open-uk.org ↗

    If you would like to submit a expression of interest please contact [email protected]

    Additionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK

  3. Next notice expected361 days ago
    20 Oct 2025, 23:59 BST
  4. Tender notice published359 days ago
    22 Oct 2025, 14:08 BST
  5. Clarification questions by338 days ago
    12 Nov 2025, 23:59 GMT
  6. Admission / appointment period ends331 days ago · period end, not a bid countdown
    19 Nov 2025, 17:00 GMT
  7. Assessment summaries sent219 days ago
    12 Mar 2026
  8. Award decision expected by214 days ago
    16 Mar 2026, 23:59 GMT
  9. Standstill ends205 days ago
    25 Mar 2026, 23:59 GMT
  10. Contract starts199 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published77 days ago
    31 Jul 2026, 13:06 BST

Notice history

9 events · 4 releases on Find a Tender · since 2 Oct 2025
  1. Preliminary market engagement notice published
    2 Oct 2025, 11:29 BST
    UK2
  2. Tender notice published
    22 Oct 2025, 14:08 BST
    UK4
  3. Status changed to active
    22 Oct 2025, 14:08 BST
  4. Procurement method changed
    22 Oct 2025, 14:08 BST
  5. Deadline published: 19 Nov 2025, 17:00 GMT
    22 Oct 2025, 14:08 BST
  6. Contract award notice published
    13 Mar 2026, 11:59 GMT
    UK6
  7. Status changed to complete
    13 Mar 2026, 11:59 GMT
  8. Contract signature expected
    26 Mar 2026, 23:59 GMT
    scheduled
  9. Contract details notice published
    31 Jul 2026, 13:06 BST
    UK7
Routine re-releases (4)
  • 2025-10: 1 release · 2 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1211 awards · see the list ↓
Bids received 42 from SMEs · busiest of 10 lots
Contracts signed 10latest 31 Mar 2026
Awarded toValueDateStatus
Lot 1 · BARRIERS1 award
GAP Group Limited, HI-LIGHTS THEATRE SERVICES LIMITEDSME, Sunbelt Rentals Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extention£41,66711 Mar 2026Awarded
Lot 2 · EVENT STEWARDING1 award
Chase Services Group LtdSME, Constant Security Services, PHOENIX FM SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension£122,66711 Mar 2026Awarded
Lot 3 · PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS1 award
HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 X 12 month optional extension£30,67011 Mar 2026Awarded
Lot 4 · MOBILE STAGE PACKAGE, SMALL EVENTS1 award
HI-LIGHTS THEATRE SERVICES LIMITEDSME, K.W. READER & SONS LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension£11,66711 Mar 2026Awarded
Lot 5 · LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS1 award
HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension£123,33311 Mar 2026Awarded
Lot 6 · BIG SCREENS1 award
ADI UK LimitedSME, BIG-TV (UK) LIMITEDSME, Lightmedia Displays LtdSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension£63,33311 Mar 2026Awarded
Lot 9 · PA SYSTEMS FOR OUTDOOR EVENTS1 award
HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 X 12 months optional extension£156,96011 Mar 2026Awarded
Lot 10 · LIGHTING FOR OUTDOOR EVENTS1 award
HI-LIGHTS THEATRE SERVICES LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 month optional extension£28,50011 Mar 2026Awarded
Lot 11 · MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS1 award
BELLE TENTS LIMITEDSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months extension£46,58311 Mar 2026Awarded
Lot 12 · RADIO SYSTEMS1 award
Direct Communications Radio Services, Sunbelt Rentals Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030Extensions: 1 x 12 months optional extension£9,62011 Mar 2026Awarded
Across several lots1 award
supplier not published—20 Nov 2025Awarded

Contracts

  • Lot 1 - Barriers · GAP Group Limited, HI-LIGHTS THEATRE SERVICES LIMITEDSME, Sunbelt Rentals Ltd

    Signed
    31 Mar 2026
    Value
    £41,667
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 12 - Mobile Stage Package, Small Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME, K.W. READER & SONS LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £11,667
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 Years with the option to extend 1 x 12 months
  • Lot 2 - Large Festival Stage · HI-LIGHTS THEATRE SERVICES LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £123,333
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 3 - Big Screens · ADI UK LimitedSME, BIG-TV (UK) LIMITEDSME, Lightmedia Displays LtdSME

    Signed
    31 Mar 2026
    Value
    £63,333
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 6 - PA Systems for Outdoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £156,960
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 Years with the option to extend 1 x 12 months
  • Lot 7 - Lighting for Outdoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £28,500
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 8 - Marquees for Events Outdoor, Tables & Chairs · BELLE TENTS LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £46,583
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 9 - Radio Systems · Direct Communications Radio Services, Sunbelt Rentals Ltd

    Signed
    31 Mar 2026
    Value
    £9,620
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 10 - Event Stewarding · Chase Services Group LtdSME, Constant Security Services, PHOENIX FM SERVICES LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £122,667
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 years with options to extend for a period of up to 1 x 12 months
  • Lot 11 - PA, Lighting & AV Provision Indoor Events · HI-LIGHTS THEATRE SERVICES LIMITEDSME

    Signed
    31 Mar 2026
    Value
    £30,670
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    3 Years with the option to extend 1 x 12 months

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · BARRIERS3final-stage tenders10—
2 · EVENT STEWARDING4final-stage tenders00—
3 · PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS1final-stage tenders10—
4 · MOBILE STAGE PACKAGE, SMALL EVENTS2final-stage tenders20—
5 · LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS1final-stage tenders10—
6 · BIG SCREENS3final-stage tenders00—
9 · PA SYSTEMS FOR OUTDOOR EVENTS1final-stage tenders10—
10 · LIGHTING FOR OUTDOOR EVENTS1final-stage tenders10—
11 · MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS1final-stage tenders10—
12 · RADIO SYSTEMS2final-stage tenders00—

Contracting authority & participating public bodies

South Tyneside Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYPB-8737-VBHG Town Hall and Civic Offices, Westoe Road, South Shields, North East, NE33 2RLContact name, email

Framework contractors & participating bidders

12 commercial parties on the notice
  • ADI UK LIMITEDFramework contractorGB-COH: 03319313GB-PPON: PPBL-6779-GYLN Fourth Floor, Unit 5b The Parklands, Bolton, North West, BL6 4SDContact email
  • BELLE TENTS LIMITEDFramework contractorGB-COH: 08256655GB-PPON: PXQY-9782-TYNR Unit 3b Wellmere Road, Leechmere Industrial Estate, North East, SR2 9TEContact email
  • BIG-TV (UK) LIMITEDFramework contractorGB-COH: 04954365GB-PPON: PRWX-4561-RMML Hudson House, The Hudson, Bradford, Yorkshire & Humber, BD12 8HZContact email
  • CHASE SERVICES GROUP LTDFramework contractorGB-COH: 08987610GB-PPON: PDMX-5898-ZRMJ 250A High Road, Ilford, London, IG1 1YSContact email
  • CONSTANT SECURITY SERVICES LIMITEDFramework contractorGB-COH: 01933481GB-PPON: PJWB-1216-XMYW Constant House, Mexborough, Yorkshire & Humber, S64 9HUContact email
  • Direct Communications Radio ServicesFramework contractorGB-COH: 02102081GB-PPON: PXBY-7828-QWWM Edison Road, Huntingdon, East of England, PE27 3LHContact email
  • GAP GROUP LIMITEDFramework contractorGB-COH: 00198823GB-PPON: PQWB-1898-DGWW Gap Group Blenheim Place, Gateshead, North East, NE11 9HFContact email
  • HI-LIGHTS THEATRE SERVICES LIMITEDFramework contractorGB-COH: 07193110GB-PPON: PXQV-2193-XJBH 18e White Rose Way, Gateshead, North East, NE10 8YXContact email
  • K.W. READER & SONS LIMITEDFramework contractorGB-COH: 02709454GB-PPON: PNDX-8129-VXVX The Dunes, South Shields, North East, NE33 2LDContact email
  • LIGHTMEDIA DISPLAYS LIMITEDFramework contractorGB-COH: 03343187GB-PPON: PWVL-8514-GPHD Huddleston Grange, Newthorpe, South Milford, Leeds, Yorkshire & Humber, LS25 6JUContact email
Show 2 more suppliers
  • PHOENIX FM SERVICES LIMITEDFramework contractorGB-COH: 10174638GB-PPON: PWVJ-5529-RHQN Patrick House Gosforth Park Avenue, Newcastle Upon Tyne, North East, NE12 8EGContact email
  • SUNBELT RENTALS LIMITEDFramework contractorGB-COH: 00444569GB-PPON: PRJZ-4275-QBTN 100 Cheapside, London, London, EC2V 6DTContact email

Official documents & specifications (23)

Official links; attachments are not copied

Notices published for this procedure

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