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Published 18 Sept 2026, 14:02 BST

Official UK procurement notice

Framework for the Supply and Maintenance of Gym and Studio Equipment - 289-NYC-RS

Apply via EU-Supply (CTM) Official notice Competition analysis

Authority: The North Yorkshire Council (Local council)

Framework agreement4 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: CPV 37CPV 51 Delivery: Yorkshire & Humber (UKE2)
Framework ceiling (notional) £5,833,333initial estimate £2,500,000 · framework ceiling, not attributable revenue · 2 value updates
Admission open until 16 Oct 202612:00 BST · period end, not a bid countdown
Clarification cut-off 9 Oct 202617:00 BST · questions to the authority
Framework period 4 yrsup to 5 yrs 11 mo with extensions · starts 1 Feb 2027
Bids per lot · this authority 9all categories · n=43 · competition analysis ↓

What is being bought4 lots · detail below

Published requirement description

The Authority intends to appoint one or more appropriately qualified and experienced suppliers to deliver the design, supply, delivery, installation, commissioning, maintenance, and ongoing support of commercial gym and studio equipment across its portfolio of leisure and wellbeing facilities. The framework will enable the renewal and enhancement of fitness services across a range of sites operated or commissioned by the Authority. The scope includes, but is not limited to: • Cardiovascular equipment • Strength training equipment (pin selected, plate loaded, racks, benches and free weights) • Functional training and conditioning equipment • Associated digital platforms where applicable • Training, maintenance, servicing and lifecycle support The indicative framework value is in the region of £7m (inclusive of VAT), subject to final scope and delivery programme. The framework agreement will have a duration of four years. Individual call-off contracts awarded under the framework may extend beyond the framework term and may include optional extension periods, subject to performance and operational requirements. The framework will be divided into the below Lots: • Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration • Lot 2 – Strength Equipment • Lot 3 – Functional and Studio Equipment • Lot 4 – Group Cycle Bikes (Studios) Suppliers have the ability to apply for one, several or all Lots depending on their capacity to deliver the required services. Each Lot will be evaluated separately. Only one Supplier will be awarded each Lot. The Authority reserves the right to award multiple Lots to the same Supplier, or to award different Lots to different Suppliers.

CPV: Fitness equipments · Gymnasium equipment · Installation services of fitness equipment

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Framework period
4 yrs · up to 5 yrs 11 mo from 1 Feb 2027
Published description of the framework

As only one Supplier is appointed under this Framework Agreement in respect of each Lot, Call-Off Contracts within that Lot will be awarded to the Supplier by direct award. The Authority shall identify its requirement and issue an Order Form to the Supplier. The Order Form shall specify the applicable Lot, the Equipment and/or Services required, the quantities, the relevant Site, the required Delivery Date and Delivery Window, together with any Site-specific requirements.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot
Lot #1Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integrationRenewal 4 yrsSMEVCSEPublished value£3,433,333
• Cardio equipment must include touchscreen options, available across all primary equipment types, including treadmills, ellipticals, upright and recumbent bikes, climbers, and equivalent cardiovascular equipment. • Pin selected machines must include a user display. • Cardio & Pin Selected equipment must have integration or configurable with a single digital fitness platform including mobile application. • Suppliers shall provide energy-efficient equipment options and identify any self-powered solutions available within their product range. • Single digital platform must have integration with …
Contract period: 1 Feb 2027 — 31 Jan 2031 (4 yrs) · up to 5 yrs 11 mo with extensionsEligibility: SME eligibleVCSE eligibleDelivery: Yorkshire & Humber
Value
£3,433,333 exc. VAT · £4,180,000 inc. VAT
Extensions
Extension options published
37420000 Gymnasium equipment37440000 Fitness equipments51121000 Installation services of fitness equipment
Award criteria (12)
Quality: 130Price: 60Social value: 10
Published sub-criteria (12)
  • Equipment Design, Functionality and Innovation — 15
  • Digital Solutions — 20
  • Gym Design, Layout & Project Delivery — 20
  • Service and Maintenance — 10
  • Equipment Design, Functionality and Innovation — 15
  • Digital Solutions — 20
  • Gym Design, Layout & Project Delivery — 20
  • Service and Maintenance — 10
  • Price — 30
  • Price — 30
  • Social Value & Environmental Sustainability — 5
  • Social Value & Environmental Sustainability — 5

Who is likely to bid for this lot ↓

Lot #2Lot 2 – Strength Equipment 4 yrsSMEPublished value£1,000,000
• Plate loaded machines • Racks, benches and frames • Free weights including dumbbells, barbells, Olympic bars, grip discs and bumper plates • Cable machines • Associated accessories for the above-named equipment
Contract period: 1 Feb 2027 — 31 Jan 2031 (4 yrs)Eligibility: SME eligibleDelivery: Yorkshire & Humber
Value
£1,000,000 exc. VAT · £1,200,000 inc. VAT
37420000 Gymnasium equipment37440000 Fitness equipments51121000 Installation services of fitness equipment
Award criteria (10)
Quality: 120Price: 60Social value: 20
Published sub-criteria (10)
  • Equipment Design, Functionality and Innovation — 20
  • Gym Design, Layout & Project Delivery — 25
  • Service and Maintenance — 15
  • Equipment Design, Functionality and Innovation — 20
  • Gym Design, Layout & Project Delivery — 25
  • Service and Maintenance — 15
  • Price — 30
  • Price — 30
  • Social Value & Environmental Sustainability — 10
  • Social Value & Environmental Sustainability — 10

Who is likely to bid for this lot ↓

Lot #3Lot 3 – Functional and Studio Equipment 4 yrsSMEVCSEPublished value£700,000
Functional Equipment • Functional training equipment and accessories suitable for individual, small group and circuit based training • Modular rigs, frames and functional training systems designed to support scalable and adaptable workout formats • Supply of 3rd Party Equipment for individual equipment such as rowers, ski ergs watt / assault bikes or own brand equivalent Studio Equipment • Functional studio based equipment to support group exercise and holistic training activities for a broad range of users and abilities, with options to support progression, regression and safe independent use…
Contract period: 1 Feb 2027 — 31 Jan 2031 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: Yorkshire & Humber
Value
£700,000 exc. VAT · £840,000 inc. VAT
37420000 Gymnasium equipment37440000 Fitness equipments51121000 Installation services of fitness equipment
Award criteria (10)
Quality: 120Price: 60Social value: 20
Published sub-criteria (10)
  • Equipment Design, Functionality and Innovation — 20
  • Gym Design, Layout & Project Delivery — 25
  • Service and Maintenance — 15
  • Equipment Design, Functionality and Innovation — 20
  • Gym Design, Layout & Project Delivery — 25
  • Service and Maintenance — 15
  • Price — 30
  • Price — 30
  • Social Value & Environmental Sustainability — 10
  • Social Value & Environmental Sustainability — 10

Who is likely to bid for this lot ↓

Lot #4Lot 4 – Group Cycle Bikes (Studios) 4 yrsSMEVCSEPublished value£650,000
• Group cycle bikes designed for use within dedicated indoor cycling studios and programmed group exercise environments • Commercial grade equipment suitable for high frequency, instructor led and virtual cycling sessions • Provision of an enhanced digital experience, incorporating instructor-led and virtual class content and personal fitness tracking functionality. This will be considered an added value feature rather than a mandatory requirement. • Provision of accredited training opportunities relating to the group cycle offer and digital experience described above. This will be considered …
Contract period: 1 Feb 2027 — 31 Jan 2031 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: Yorkshire & Humber
Value
£650,000 exc. VAT · £780,000 inc. VAT
37420000 Gymnasium equipment37440000 Fitness equipments51121000 Installation services of fitness equipment
Award criteria (12)
Quality: 130Price: 60Social value: 10
Published sub-criteria (12)
  • Equipment Design, Functionality and Innovation — 15
  • Digital Solutions — 20
  • Gym Design, Layout & Project Delivery — 20
  • Service and Maintenance — 10
  • Equipment Design, Functionality and Innovation — 15
  • Digital Solutions — 20
  • Gym Design, Layout & Project Delivery — 20
  • Service and Maintenance — 10
  • Price — 30
  • Price — 30
  • Social Value & Environmental Sustainability — 5
  • Social Value & Environmental Sustainability — 5

Who is likely to bid for this lot ↓

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids are scored

Lots publish different evaluation splits — there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration1306010
2 · Lot 2 – Strength Equipment1206020
3 · Lot 3 – Functional and Studio Equipment1206020
4 · Lot 4 – Group Cycle Bikes (Studios)1306010

Competition analysis · published record, not a forecast of who will bid

How The North Yorkshire Council buys Installation services of mechanical equipment (CPV 5112) — and who usually turns up

The North Yorkshire Council’s own published record, next to the Yorkshire and the Humber market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared.

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested frameworks and DPS only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

The North Yorkshire Council

framework/DPS notices in 36 months: 1 in division 51 · 34 in all categories

Bids per lot9all categories · 36m · n=43 lots
Single-bid lots2%all categories · 36m · n=43 lots
Award vs estimate1% belowall categories · 24m · n=32 pairs
Deadline → award55dall categories · 36m · n=5 notices
Notice updates0all categories · 24m · n=634 notices
Awarded without competition0%all categories · 36m · n=34 notices
Bids per lot · history, not this notice’s lots robust · n=43
  • 1 bid 2%
  • 2–3 16%
  • 4–6 14%
  • 7+ 67%

Median 9 · 43 lots on 14 contested notices · all categories.

How procedures are run robust · n=21
  • Open 90%
  • Selective 10%
  • Limited 0%
  • Direct 0%

34 notices · all categories. Open and selective are contested (feed the bid/price figures above); limited and direct are not.

The market · delivery region

Yorkshire and the Humber · Installation services of mechanical equipment (CPV 5112)

framework/DPS notices delivered in Yorkshire and the Humber in 36 months: 1 in CPV 5112 (1 contested) · 64 in division 51 (63 contested)

Bids per lot15division 51 · 36m · n=52 lots
Single-bid lots0%division 51 · 36m · n=52 lots
Award vs estimate—not measured on frameworks — a panel award is a ceiling, not a price
Deadline → award91ddivision 51 · 36m · n=4 notices
SME bidders67%division 51 · 36m · n=25 lots
Winners based in the region33%CPV 5112 · 36m · n=9 awards
Bids per lot · history, not this notice’s lots robust · n=52
  • 1 bid 0%
  • 2–3 2%
  • 4–6 10%
  • 7+ 88%

Median 15 · 52 lots on 17 contested notices · division 51.

How procedures are run robust · n=58
  • Open 62%
  • Selective 36%
  • Limited 2%
  • Direct 0%

64 notices · division 51. Open and selective are contested (feed the bid/price figures above); limited and direct are not.

robust · n=32 Awards in The North Yorkshire Council (all categories, n=32 pairs) land a median 1% below. Applied to each lot’s own published value in the lot table below — the notice total (£5,833,333) is an envelope for 4 lots and is not converted.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Open admission
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Sept 2026, 14:02 BST
Last source update
18 Sept 2026, 14:02 BST
Award evaluation window
Submission end — 11 Dec 2026, 23:59 GMT
Authority reference
100113826
Latest notice
Tender notice (UK4)
Classification (CPV)
Fitness equipmentsGymnasium equipmentInstallation services of fitness equipment
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-0648ff Find a Tender
Review and risk notes
Risks
The total value of the framework is £7,000,000. While an estimated value has been assigned to each Lot, the Authority reserves the right to allocate the overall value as it deems appropriate based on the demand for services over the four year duration. Whilst the Authority intends to purchase the equipment specified more…within the Specification, it reserves the right to purchase alternative, replacement, or upgraded equipment where necessary to reflect developments in technology and operational requirements.

How to participate & submission route

Official notice Apply via EU-Supply (CTM)
Authorised e-sourcing portalEU-Supply (CTM) ↗Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Open official portal workspace ↗
Access & registration note: Free · 5–10 minutes
Expression of interest (EOI)
—
Appointment period ends
16 Oct 2026, 12:00 BST
Clarification deadline
9 Oct 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 published dates · Europe/London
  1. Planning notice published225 days ago
    5 Feb 2026, 14:00 GMT
  2. Market engagement211 days ago
    19 Feb 2026, 23:59 GMT
    North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC more…operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC’s strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101570&TID=100106805&B=
  3. Next notice expected17 days ago
    1 Sept 2026, 23:59 BST
  4. Tender notice publishedearlier today
    18 Sept 2026, 14:02 BST
  5. Clarification questions byin 21 days
    9 Oct 2026, 17:00 BST
  6. Admission / appointment period endsin 28 days · period end, not a bid countdown
    16 Oct 2026, 12:00 BST
  7. Award decision expected byin 84 days
    11 Dec 2026, 23:59 GMT
  8. Contract startsin 135 days
    1 Feb 2027, 00:00 GMT

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

9 events · 3 releases on Find a Tender · since 5 Feb 2026
  1. Tender notice published
    18 Sept 2026, 14:02 BSTUK4
  2. Published value updated to £5,833,333
    18 Sept 2026, 14:02 BSTwas £2,500,000
  3. Status changed to active
    18 Sept 2026, 14:02 BST
  4. Deadline published: 16 Oct 2026, 12:00 BST
    18 Sept 2026, 14:02 BST
  5. Pipeline notice published
    26 May 2026, 08:40 BSTUK1
  6. Published value published: £2,500,000
    26 May 2026, 08:40 BST
  7. Status changed to planned
    26 May 2026, 08:40 BST
  8. Procurement method changed
    26 May 2026, 08:40 BST
  9. Preliminary market engagement notice published
    5 Feb 2026, 14:00 GMTUK2

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane,, Northallerton, Yorkshire & Humber, DL7 8AD [email protected] +44 1609533450
View buyer profile →

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender