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Published 17 Mar 2023, 16:37 GMT

Official UK procurement notice

Framework for the Provision of Temporary Emergency Accommodation

Official notice

Authority: Kirklees Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55)Community & Cultural Services (98) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£5,200,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 26 Apr 2023awarded 27 Mar 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Kirklees Council sought suitable providers of temporary accommodation to offer flexible nightly paid bed and breakfast hotel accommodation or nightly paid self- contained / self-catering accommodation for short notice and emergency accommodation needs on an ad hoc basis under a Framework Agreement.

CPV: Accommodation services · Hotel accommodation services · Letting services of short-stay furnished accommodation

How this framework works

From the published notice
Bids received
12 bids on the busiest of 3 lots · 1 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value

Every one of these 2 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Nightly Paid In-Borough AccommodationAwardedPublished value£3,400,000

Nightly Paid In-Borough Accommodation

This Lot sought suppliers who can provide good quality accommodation and manage the specific needs of our service users - this accommodation must be within Kirklees Local Authority boundary.

Provision of short term nightly paid accommodation, predominantly for homeless service users in hotel and guest house accommodation. Accommodation will be provided until alternative temporary accommodation within the Council's dispersed temporary accommodation stock can be found, or until the service user is found suitable accommodation.

The accommodation will be provided under a license under s188 of the Housing Act 1996 which will be between the Council and the resident Additional information: Due to the vulnerabilities of potential Service Users of this Framework, the names and addresses of the successful Tenderers have been redacted from this award notice.

Delivery: Yorkshire & Humber · Kirklees
Extensions: There is provision to extend this Framework for up to two (2) further twelve (12) month periods until 2nd April 2028.Variant bids: not allowed
55110000 Hotel accommodation services
Lot #2Nightly Paid Out of Borough AccommodationAwardedceiling above

Nightly Paid Out of Borough Accommodation

This Lot sought suppliers who can provide good quality accommodation and manage the specific needs of our service users - this accommodation will be outside of Kirklees Local Authority boundaries but must be within a 30-mile radius of Huddersfield Town Centre.

Provision of short term nightly paid accommodation, predominantly for homeless service users in hotel and guest house accommodation. Accommodation will be provided until alternative temporary accommodation within the Council's dispersed temporary accommodation stock can be found, or until the service user is found suitable accommodation.

The accommodation will be provided under a license under s188 of the Housing Act 1996 which will be between the Council and the resident. Additional information: Due to the vulnerabilities of potential Service Users of this Framework, the names and addresses of the successful Tenderers have been redacted from this award notice.

Delivery: Yorkshire & Humber · Within a 30-mile radius of Huddersfield Town Centre.
Extensions: There is provision to extend this Framework for up to two (2) further twelve (12) month periods until 2nd April 2028.Variant bids: not allowed
55110000 Hotel accommodation services
Lot #3Self Contained In-Borough AccommodationAwardedPublished value£1,400,000

Self-Contained In-Borough Accommodation

This Lot sought suppliers who can provide good quality short term nightly paid accommodation, predominantly for homeless service users in self-contained and self-catering accommodation - this accommodation must be within the Kirklees Local Authority boundary.

This accommodation will be provided until alternative temporary accommodation within the Council's dispersed temporary accommodation stock can be found, or until the service user is found suitable accommodation.

The accommodation will be provided under a license under s188 of the Housing Act 1996 which will be between the Council and the resident. Additional information: Due to the vulnerabilities of potential Service Users of this Framework, the names and addresses of the successful Tenderers have been redacted from this award notice.

Delivery: Yorkshire & Humber · Kirklees
Extensions: There is provision to extend this Framework for up to two (2) further twelve (12) month periods until 2nd April 2028.Variant bids: not allowed
55250000 Letting services of short-stay furnished accommodation
Lot #4Self Contained Out of Borough AccommodationCancelledceiling above

Self Contained Out of Borough Accommodation

We are seeking suppliers who can provide good quality short term nightly paid accommodation, predominantly for homeless service users in self-contained and self-catering accommodation - this accommodation will be outside of Kirklees Local Authority boundaries but must be within a 30-mile radius of Huddersfield Town Centre.

This accommodation will be provided until alternative temporary accommodation within the Council's dispersed temporary accommodation stock can be found, or until the service user is found suitable accommodation.

The accommodation will be provided under a license under s188 of the Housing Act 1996 which will be between the Council and the resident.

This type of accommodation will primarily be used for families with dependent children so they do not have to be placed into hotel type accommodation but may also be used for single service users where it is not appropriate for them to stay in hotel type accommodation. Additional information: This Lot has not been awarded.

Delivery: Yorkshire & Humber · Within a 30-mile radius of Huddersfield Town Centre.
Variant bids: not allowed
55250000 Letting services of short-stay furnished accommodation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Framework for the Provision of Temporary Emergency Accommodation” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Mar 2023, 16:37 GMT
Last source update
5 Apr 2024, 10:16 BST
Award evaluation window
19 Apr 2023 – …
Authority reference
KMCHG-010
FTS notice number
2024/S 000-011059
Classification (CPV)
Accommodation servicesHotel accommodation servicesLetting services of short-stay furnished accommodation
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03b40d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Framework was communicated to economic operators.

This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Framework to the successful economic operators.

Such additional information was available on request from the address at Sections I.1 and I.3 of this Notice above.

If an appeal regarding the award of the Framework has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date.

Where the Framework has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages.

If however the Framework has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Framework to be ineffective.

Publisher note: Further to PCR 50(6) it has been determined that the details of the successful tenderers on this Framework may be contrary to the public interest and publishing this information may put vulnerable service users at risk of harm, therefore the names of the suppliers awarded a position on this Framework have been redacted from this notice. There is provision to extend this Framework for up to two (2) further twelve (12) month periods until 2nd April 2028.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
26 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
19 Apr 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/login.asp ↗

Timeline

19 Apr 2023 → 5 Apr 2024 · 3 dates
  1. Bids opened
    19 Apr 2023, 12:01 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    26 Apr 2023, 12:00 BST
  3. Notice published
    5 Apr 2024, 10:16 BST

Notice history

3 events · 4 releases on Find a Tender · since 18 Apr 2023
  1. Deadline moved to 24 Apr 2023, 12:00 BST
    18 Apr 2023, 12:18 BST
    +5 days · was 19 Apr 2023, 12:00 BST
  2. Deadline moved to 26 Apr 2023, 12:00 BST
    18 Apr 2023, 17:03 BST
    +2 days · was 24 Apr 2023, 12:00 BST
  3. Status changed to complete
    5 Apr 2024, 10:16 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limited for receipt of tenders or requests to participate · IV.2.2.19 Apr 202324 Apr 2023+5 d
—Bid openingConditions for opening of tenders · IV.2.7.19 Apr 202324 Apr 2023+5 d
—DeadlineTime limited for receipt of tenders or requests to participate · IV.2.2.24 Apr 202326 Apr 2023+2 d
—Bid openingConditions for opening of tenders · IV.2.7.24 Apr 202326 Apr 2023+2 d

Extension to Tender Submission Deadline

Further extension to previous tender submission deadline extension

Routine re-releases (4)
  • 2023-03: 1 release · 17 Mar 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1212 from SMEs · busiest of 3 lots
Contracts signed 3latest 27 Mar 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1: Nightly Paid In-Borough Accommodation

    Signed
    27 Mar 2024
    Value
    £3,400,000
    Status
    active

  • Lot 2: Nightly Paid Out of Borough Accommodation

    Signed
    27 Mar 2024
    Value
    £200,000
    Status
    active

  • Lot 3: Self-Contained In-Borough Accommodation

    Signed
    27 Mar 2024
    Value
    £1,400,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Nightly Paid In-Borough Accommodation12bids · 12 electronic12——
2 · Nightly Paid Out of Borough Accommodation6bids · 6 electronic6——
3 · Self Contained In-Borough Accommodation8bids · 8 electronic8——

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Ramsden Street, HUDDERSFIELD, Yorkshire & Humber, HD1 2TAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice
  • REDACTEDFramework contractor Newcastle Upon Tyne, North East
  • REDACTEDFramework contractor Leeds, Yorkshire & Humber
  • REDACTEDFramework contractor Huddersfield, Yorkshire & Humber
  • REDACTEDFramework contractor Batley, Yorkshire & Humber
  • REDACTEDFramework contractor Manchester, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria