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Published 18 Dec 2024, 16:16 GMT

Official UK procurement notice

Framework for the Provision of Specialist Fitness Instructor Services

Official notice

Authority: Queen's University Belfast (Education)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: Northern Ireland (UKN06)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 29 Jan 2025awarded 27 Mar 2025
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Queen’s University Belfast wishes to create a Framework of Specialist Fitness Instructors.Queen’s requirements have been spilt into the following three lots:

  • Lot 1: Climbing Wall Coordinator and Safety Compliance Services
  • Lot 2: Multi Fitness Specialist Instructor Services
  • Lot 3: Dance Instructor Services It is anticipated that Queen’s will appoint one Economic Operator to each Lot.

CPV: Ballroom dance-instruction services · Dance-instruction services · Discotheque dance-instruction services · Recreational, cultural and sporting services · Sport-related services · Sporting services

How this framework works

From the published notice
Places
up to 3 suppliers · 1 bids on the busiest of 3 lots (0.3 per place) · 3 appointed (full)

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1Climbing Wall Coordinator and Safety Compliance ServicesAwardedRenewal

Queen’s Sport has a requirement for a qualified Climbing Wall Coordinator to oversee and enhance the climbing wall program for students, staff, and the wider community. Our goal is to provide a safe, engaging, and educational climbing experience that promotes physical fitness and teamwork.

Delivery: Northern Ireland
Extensions: The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months. · The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months.Variant bids: not allowed
92000000 Recreational, cultural and sporting services92600000 Sporting services92620000 Sport-related services
Lot #2Multi Fitness Specialist Instructor ServicesAwardedRenewal

Queen’s Sport has a requirement for a qualified fitness instructor to lead engaging and effective classes for our students, staff, and the wider community. Our goal is to enhance our fitness offerings and promote an Active Lifestyle within the university environment.

Delivery: Northern Ireland
Extensions: The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months. · The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months.Variant bids: not allowed
92000000 Recreational, cultural and sporting services92600000 Sporting services92620000 Sport-related services
Lot #3Dance Instructor ServicesAwardedRenewal

Queen’s Sport has a requirement for a qualified instructor for delivery of Zumba, Latin Dance, and Baby Ballet classes to enhance our fitness and arts offerings for students, staff, and the local community. Our goal is to provide engaging, enjoyable, and high-energy classes that promote physical fitness and creativity.

Delivery: Northern Ireland
Extensions: The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months. · The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 60 months.Variant bids: not allowed
92000000 Recreational, cultural and sporting services92342000 Dance-instruction services92342100 Ballroom dance-instruction services92342200 Discotheque dance-instruction services92600000 Sporting services92620000 Sport-related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Climbing Wall Coordinator and Safety Compliance Services70%30%
2 · Multi Fitness Specialist Instructor Services100%—
3 · Dance Instructor Services100%—
Conditions of participation1
  • Suitability

    Please refer to tender documentation.

What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “Framework for the Provision of Specialist Fitness Instructor Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
18 Dec 2024, 16:16 GMT
Last source update
27 Mar 2025, 10:18 GMT
Award evaluation window
29 Jan 2025 – …
Authority reference
QUB/2675/24
FTS notice number
2025/S 000-011468
Classification (CPV)
Ballroom dance-instruction servicesDance-instruction servicesDiscotheque dance-instruction servicesRecreational, cultural and sporting servicesSport-related servicesSporting services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-04c94f Find a Tender

How it was run

Official notice
Appointment period ends
29 Jan 2025, 16:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
29 Jan 2025, 16:00 GMT

Timeline

29 Jan 2025 → 27 Mar 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Jan 2025, 16:00 GMT
  2. Bids opened
    29 Jan 2025, 16:00 GMT
  3. Notice published
    27 Mar 2025, 10:18 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    27 Mar 2025, 10:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 11 from SMEs · busiest of 3 lots
Contracts signed 3latest 27 Mar 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £80,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Framework for the Provision of Specialist Fitness Instructor Services - Lot 1 Climbing Wall Co-ordinator and Safety Compliance Services

    Signed
    27 Mar 2025
    Value
    £150,000
    Status
    active

  • Framework for the Provision of Specialist Fitness Instructor Services - Lot 2: Multi Fitness Specialist Instructor Services

    Signed
    27 Mar 2025
    Value
    ceiling above
    Status
    active

  • Framework for the Provision of Specialist Fitness Instructor Services - Lot 3: Dance Instructor Services

    Signed
    27 Mar 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Climbing Wall Coordinator and Safety Compliance Services1bids · 1 electronic · 1 from abroad1——
2 · Multi Fitness Specialist Instructor Services1bids · 1 electronic · 1 from abroad1——
3 · Dance Instructor Services1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation Procurement Office, University Road, Belfast, Northern Ireland, BT7 1NNContact email Published organisation website ↗

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.