Official UK procurement notice
Framework for The Hire of Highways and Construction Plant Equipment, and Welfare Units
Authority: Gateshead Council (Local council)
Sectors: Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45) Delivery: North East (UKC)
Framework ceiling (notional)£1,200,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 13 Jul 2026awarded 4 Aug 2026
Awarded to Clee Hill Plant Ltd +6 more6 awards
Framework period 2 yrsends 23 Aug 2028 · up to 23 Aug 2030 with extensions · starts 24 Aug 2026
What is being bought8 lots · detail below
Published requirement descriptionFramework for The Hire of Highways and Construction Plant Equipment, and Welfare Units throughout the borough of Gateshead.
- No preliminary market engagement: We carried out a market engagement April 2025 (OCID): ocds-h6vhtk-05047f
CPV: Construction equipment · Construction machinery and equipment · Hire of construction and civil engineering machinery and equipment with operator · Power tools
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 6 bids on the busiest of 5 lots · 7 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 24 Aug 2026
- Supplier levy on call-offs (max %)
- 1% of call-off value · 1% management fee
Published description of the framework
Supplier are ranked 1-5 for all equipment. The first ranked supplier will be used and if they cannot provide the equipment in time the second ranked will be used and so on.
Lots and requirements (8)Procurement structure
8 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £350,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Operated 180 Excavator (JCB) + Full range of bucketsAwardedRenewalPublished value£700,000
The source published no individual description for this lot.
Lot #2Operated Plant (Other) (i.e.. 360 excavators etc.)AwardedRenewalPublished value£80,000
The source published no individual description for this lot.
Lot #3Non operated PlantAwardedRenewalPublished value£90,000
The source published no individual description for this lot.
Lot #4Operated Tipper trucksAwardedRenewalPublished value£600,000
The source published no individual description for this lot.
Lot #5Small ToolsAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #6Access EquipmentAwardedRenewalPublished value£80,000
The source published no individual description for this lot.
Lot #7Fuel TanksAwardedRenewalPublished value£30,000
The source published no individual description for this lot.
Lot #8Welfare UnitsAwardedRenewalceiling above
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Operated 180 Excavator (JCB) + Full range of buckets | 100% | — | |
| 2 · Operated Plant (Other) (i.e.. 360 excavators etc.) | — | 100% | |
| 3 · Non operated Plant | — | 100% | |
| 4 · Operated Tipper trucks | — | 100% | |
| 5 · Small Tools | — | 100% | |
| 6 · Access Equipment | — | 100% | |
| 7 · Fuel Tanks | — | 100% | |
| 8 · Welfare Units | — | 100% |
Lot distribution rule: Each piece of equipment in each lot is ranked 1-5 with the cheapest price being ranked 1 and so on.
What this means for your bid
- Price carries 100 points on every lot: a 10% discount moves about 10 points.
- “Framework for The Hire of Highways and Construction Plant Equipment,…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jun 2026, 16:31 BST
- Last source update
- 14 Oct 2026, 11:54 BST
- Award evaluation window
- Submission end – 10 Aug 2026
- Authority reference
OPEN20261207- FTS notice number
2026/S 000-052492- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06accaFind a Tender
How it was run
Official noticeRun through: OPEN-UK
Access & registration note: Free
- Appointment period ends
- 13 Jul 2026, 12:00 BST
- Clarification deadline
- 7 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value · 1% management fee
Detailed submission instructions & authority contactsFrom official release
all documentation can be found at open-uk.org ↗ search for Framework for The Hire of Highways and Construction Plant Equipment, and Welfare Units
Timeline
3 Jun 2026 → 14 Oct 2026 · 7 dates- Tender notice published145 days ago3 Jun 2026, 16:31 BST
- Clarification questions by111 days ago7 Jul 2026, 17:00 BST
- Admission / appointment period ends105 days ago · period end, not a bid countdown13 Jul 2026, 12:00 BST
- Award decision expected by77 days ago10 Aug 2026, 23:59 BST
- Contract starts64 days ago24 Aug 2026, 00:00 BST
- Assessment summaries sent27 days ago30 Sept 2026, 00:00 BST
- Latest notice published12 days ago14 Oct 2026, 11:54 BST
Notice history
5 events · 3 releases on Find a Tender · since 3 Jun 2026- Tender notice published3 Jun 2026, 16:31 BSTUK4
- Contract award notice published30 Sept 2026, 13:51 BSTUK6
- Status changed to complete30 Sept 2026, 13:51 BST
- Contract signature expected12 Oct 2026, 23:59 BSTscheduled
- Contract details notice published14 Oct 2026, 11:54 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 76 awards · see the list ↓
Bids received 62 from SMEs · busiest of 5 lots
Contracts signed 5latest 13 Oct 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · Non operated Plant1 award | |||
| Clee Hill Plant LtdSME, GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030Extensions: 2 x 12 month option to extend which will be triggered no later than 3 months prior to end date. · Options: If any new equipment is required by the council either due to service needs or new requirement or legislation changes which is not included in this contract we will utilise this to rent it. If any new equipment comes to the market and is suitable to be included within this contract scope for example a new type of non operated plant or small tool this contract will be used for the hire of that equipment. | £120,000 | 4 Aug 2026 | Awarded |
| Lot 5 · Small Tools1 award | |||
| GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLCLot 5 Small Tools30 Oct 2026 – 29 Sept 2028 · up to 29 Oct 2030Extensions: 2 x 12 month option to extend which will be taken no later than 3 months prior to contract end · Options: If any new equipment is required by the council either due to service needs or new requirement or legislation changes which is not included in this contract, we will utilise this to rent it. If any new equipment comes to the market and is suitable to be included within this contract scope for example a new type of non-operated plant or small tool this contract will be used for the hire of that equipment. | £40,000 | 4 Aug 2026 | Awarded |
| Lot 6 · Access Equipment1 award | |||
| GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLCLot 6 Access Equipment30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030Extensions: 2 x 12 month option to extend which will be taken no later than 3 months prior to contract end · Options: If any new equipment is required by the council either due to service needs or new requirement or legislation changes which is not included in this contract, we will utilise this to rent it. If any new equipment comes to the market and is suitable to be included within this contract scope for example a new type of non-operated plant or small tool this contract will be used for the hire of that equipment. | £50,000 | 4 Aug 2026 | Awarded |
| Lot 7 · Fuel Tanks1 award | |||
| GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, WERNICK EVENT HIRE LIMITED, Wernick HireLot 7 Fuel Tanks30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030Extensions: 2 x 12 month option to extend which will be taken no later than 3 months prior to contract end · Options: If any new equipment is required by the council either due to service needs or new requirement or legislation changes which is not included in this contract, we will utilise this to rent it. If any new equipment comes to the market and is suitable to be included within this contract scope for example a new type of non-operated plant or small tool this contract will be used for the hire of that equipment. | £30,000 | 4 Aug 2026 | Awarded |
| Lot 8 · Welfare Units1 award | |||
| Clee Hill Plant LtdSME, GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC, Wernick HireLot 8 Welfare Unit30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030Extensions: 2 x 12 month option to extend which will be taken no later than 3 months prior to contract end · Options: If any new equipment is required by the council either due to service needs or new requirement or legislation changes which is not included in this contract, we will utilise this to rent it. If any new equipment comes to the market and is suitable to be included within this contract scope for example a new type of non-operated plant or small tool this contract will be used for the hire of that equipment. | £60,000 | 4 Aug 2026 | Awarded |
| Across several lots1 award | |||
| supplier not published | — | 4 Aug 2026 | Awarded |
Contracts
Contract 1 · Clee Hill Plant LtdSME, GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC
- Signed
- 13 Oct 2026
- Value
- £120,000
- Period
- 30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month option to extend
access equipment · GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC
- Signed
- 12 Oct 2026
- Value
- £50,000
- Period
- 30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 option to extend
fuel tanks · GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, WERNICK EVENT HIRE LIMITED, Wernick Hire
- Signed
- 12 Oct 2026
- Value
- £30,000
- Period
- 30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month option to extend
Welfare Units · Clee Hill Plant LtdSME, GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC, Wernick Hire
- Signed
- 12 Oct 2026
- Value
- £60,000
- Period
- 30 Oct 2026 – 29 Oct 2028 · up to 29 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month option to extend
Small Tools · GAP Group Limited, HSS Proservice Limited, Sunbelt Rentals Ltd, VP PLC
- Signed
- 9 Oct 2026
- Value
- £40,000
- Period
- 30 Oct 2026 – 29 Sept 2028 · up to 29 Oct 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month option to extend
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Non operated Plant | 5final-stage tenders · 6 at stage one | 2 | 0 | — |
| 5 · Small Tools | 4final-stage tenders | 0 | 0 | — |
| 6 · Access Equipment | 4final-stage tenders | 0 | 0 | — |
| 7 · Fuel Tanks | 4final-stage tenders | 0 | 0 | — |
| 8 · Welfare Units | 6final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice- CLEE HILL PLANT LIMITEDFramework contractor
- GAP GROUP LIMITEDFramework contractor
- HSS PROSERVICE LIMITEDFramework contractor
- SUNBELT RENTALS LIMITEDFramework contractor
- VP PLCFramework contractor
- WERNICK EVENT HIRE LIMITEDFramework contractor
- WERNICK HIRE LIMITEDFramework contractor
Official documents & specifications (12)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
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- Tender notice Tender notice on Find a Tender