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Published 11 Jan 2025, 12:48 GMT

Official UK procurement notice

Framework for Smoke Alarms and Associated Products (2025-29)

Official notice

Authority: West Midlands Fire and Rescue Authority (Police & fire)·Consortium: 3 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitableMax 3 lots per supplier
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: Guernsey (GG)Isle of Man (IM)Jersey (JE)
+1 moreUK
Framework ceiling (notional)£32,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 26 Feb 2025awarded 8 May 2025
Lots 3max 3 won per supplier
Framework period 4 yrsends 31 May 2029 · starts 1 Jun 2025

What is being bought3 lots · detail below

Published requirement description

West Midlands Fire and Rescue Authority ("the Authority") has conducted this procurement using the Open Procedure in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the Goods described in the Specifications.This Framework Agreement is for the supply of Smoke Alarms and Associated Products to include but not limited to smoke alarms, interlinked smoke alarms, vibrating pads and strobes for the hearing impaired, carbon monoxide and heat alarms and a customer support service. The framework is designed to meet the needs of UK Fire and Rescue Services for use in residential premises. Through the establishment of this framework agreement all UK FRS’s will have the capability to place direct call off orders with the winning suppliers for these products. A directory listing potential Fire and Rescue Service customers can be located on the National Fire Chiefs Council (NFCC) homepage. www.nationalfirechiefs.org.uk/Fire-and-Res ↗

CPV: Smoke-detection apparatus

How this framework works

From the published notice
Places
up to 5 suppliers · 6 bids on the busiest of 3 lots (1.2 per place) · 5 appointed (full)
Framework period
4 yrs from 1 Jun 2025

Lots and requirements (3)Procurement structure

3 lots · all with a published value · win at most 3 of them · same evaluation weights on every lot
Lot #1Stand-alone Smoke Alarms, Heat Alarms and Carbon Monoxide AlarmsAwarded 4 yrsPublished value£20,000,000

Supply of Stand-alone Smoke Alarms, Heat Alarms and Carbon Monoxide Alarms to all UK Fire and Rescue Services

Contract period: 1 Jun 2025 – 31 May 2029 (4 yrs)
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UK
Variant bids: not allowed
38431200 Smoke-detection apparatus
Lot #2Hearing Impaired (wireless) Smoke AlarmsAwarded 4 yrsPublished value£10,000,000

Supply of Hearing Impaired (wireless) Smoke Alarms, Heat Alarms, Carbon Monoxide Alarms and Control Units for all UK Fire and Rescue Services

Contract period: 1 Jun 2025 – 31 May 2029 (4 yrs)
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UK
Variant bids: not allowed
38431200 Smoke-detection apparatus
Lot #3Smart Home TechnologyAwarded 4 yrsPublished value£2,000,000

Provision of Smart Home Technology which could include Smoke Alarms and associate products along with monitoring equipment or apps for all Fire and Rescue Services. A mini competition would be required to use this Lot.

Contract period: 1 Jun 2025 – 31 May 2029 (4 yrs)
Delivery listed: Guernsey (GG), Isle of Man (IM), Jersey (JE), UK
Variant bids: not allowed
38431200 Smoke-detection apparatus

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 45Price: 40
Published award criteria (2)
  • Quality: 45%
  • Price: 40%
Lot distribution rule: Tenderers may submit responses for one or more Lots. However, to bid for Lot 3 Tenderers also must bid for Lot 2.  Tenderers may be included in the Framework Agreement for one, two or for all three Lots. Lot 3 will only be awarded to Tenderers who are successful in Lot 2. Bids for Lot 3 only will not be accepted.
Conditions of participation1
  • Suitability

    Tenderers must be able to meet the mandatory criteria in the specifications.

    Insurance requirements to be in place by the start date:

    Employer's Liability Insurance = £5,000,000

    Public Liability Insurance = £5,000,000

    Product Liability Insurance = £1,000,000

What this means for your bid
  • Price carries 40 of 85 points: a 10% discount moves about 4 points. Quality carries 45 of 85: the paper moves it further than the discount.
  • “Framework for Smoke Alarms and Associated Products (2025-29)” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Jan 2025, 12:48 GMT
Last source update
16 May 2025, 13:52 BST
Award evaluation window
27 Feb 2025 – …
Authority reference
C5691
FTS notice number
2025/S 000-022235
Classification (CPV)
Smoke-detection apparatus
Delivery area
Guernsey (GG)Isle of Man (IM)Jersey (JE)UK
Official registry OCID
ocds-h6vhtk-04cf61 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The Authority will incorporate a standstill period at the point of award of the framework agreements is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
26 Feb 2025, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Feb 2025, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/publictender-de… ↗

Timeline

26 Feb 2025 → 1 Jun 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    26 Feb 2025, 16:00 GMT
  2. Bids opened
    27 Feb 2025, 10:00 GMT
  3. Notice published
    16 May 2025, 13:52 BST
  4. Contract starts
    1 Jun 2025, 00:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 16 May 2025
  1. Status changed to complete
    16 May 2025, 09:45 BST
  2. Buyer details updated
    16 May 2025, 09:45 BST
  3. Buyer details updated
    16 May 2025, 13:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 64 from SMEs · busiest of 3 lots
Contracts signed 6latest 8 May 2025

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Stand-alone Smoke Alarms, Heat Alarms and Carbon Monoxide Alarms

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

  • Hearing Impaired (wireless) Smoke Alarms

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

  • Smart Home Technology

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

  • Stand-alone Smoke Alarms, Heat Alarms and Carbon Monoxide Alarms

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

  • Hearing Impaired (wireless) Smoke Alarms

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

  • Smart Home Technology

    Signed
    8 May 2025
    Value
    —
    Period
    … – 31 May 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Stand-alone Smoke Alarms, Heat Alarms and Carbon Monoxide Alarms6bids · 6 electronic3—£13,500,000 – £20,000,000
2 · Hearing Impaired (wireless) Smoke Alarms6bids · 6 electronic4—£6,000,000 – £10,000,000
3 · Smart Home Technology5bids · 5 electronic3—£1 – £2,000,000
Whole notice———£20,000,000 – £32,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

West Midlands Fire and Rescue Authority

Contracting authorityPolice & fireRegional or local authorityPublic order and safetyRegional or local agency/office 99 Vauxhall Road, Birmingham, UK, B7 4HWContact name, email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria