Official UK procurement notice
Framework for Responsive Repairs & Maintenance to Domestic Properties
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionThe works primarily involve the responsive repairs & maintenance (including compliance works) to the Council’s domestic property portfolio.
Cabinet approved the framework model for repairs & maintenance to domestic vacant properties. This model is to appoint two contractors to the framework, with each delivering a similar volume and value of work. The estimated annual value is £5.4m (£2.7m per contractor). Each contractor will predominantly deliver works in an allocated district of the city although cross district award will be permitted, for example where there are capacity issues or poor performance.
- The authority expects to re-tender this requirement around 1 Sept 2028, 23:59 BST.
- How the procedure runs: Stage 1 - Procurement Specific Questionnaire (PSQ) Stage 2 - Invitation to Tender (ITT) The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
- No preliminary market engagement: This is a new generation of the Responsive Repairs & Maintenance to Domestic Properties Framework. Contusions improvement is being reviewed constantly and therefore adapt the framework when reviews happen.
CPV: Construction work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 2 suppliers · 6 bids received (3.0 per place) · 2 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Apr 2026
Published description of the framework
Direct Award or Mini Competition
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£21,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: Cost - 40%
- Quality: Quality 50% Community Well-Being Benefits - 10%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework for Responsive Repairs & Maintenance to Domestic Properties” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Sept 2028
- First published
- 10 Sept 2025, 10:23 BST
- Last source update
- 1 May 2026, 11:08 BST
- Award evaluation window
- Submission end – 13 Mar 2026
- Authority reference
ERFX1008672- FTS notice number
2025/S 000-055270- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05974eFind a Tender
- How it runs
Stage 1 - Procurement Specific Questionnaire (PSQ)
Stage 2 - Invitation to Tender (ITT)
The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
How it was run
Official notice- Appointment period ends
- 10 Oct 2025, 12:00 BST
- Clarification deadline
- 3 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Tender Documents can be found and tender submissions are to be made via the Proactis Portal: supplierlive.proactisp2p.com/Account/Login ↗
Timeline
10 Sept 2025 → 1 May 2026 · 8 dates- Tender notice published10 Sept 2025, 10:23 BST
- Clarification questions by382 days ago3 Oct 2025, 12:00 BST
- Admission / appointment period ends375 days ago · period end, not a bid countdown10 Oct 2025, 12:00 BST
- Assessment summaries sent237 days ago25 Feb 2026
- Standstill ends227 days ago6 Mar 2026, 23:59 GMT
- Award decision expected by220 days ago13 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Latest notice published172 days ago1 May 2026, 11:08 BST
Notice history
6 events · 3 releases on Find a Tender · since 10 Sept 2025- Tender notice published10 Sept 2025, 10:23 BSTUK4
- Contract award notice published25 Feb 2026, 15:21 GMTUK6
- Status changed to complete25 Feb 2026, 15:21 GMT
- Contract signature expected10 Mar 2026, 23:59 GMTscheduled
- Contract details notice published1 May 2026, 11:08 BSTUK7
- Procurement method changed1 May 2026, 11:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cardo Group (Wales and West) LimitedSME, M Delacey & Sons (Holdings) LtdSMEFramework for Responsive Repairs and Maintenance to Domestic Properties1 Apr 2026 – 31 Mar 2028 · up to 28 Feb 2030Extensions: 24 month extension. | £21,600,000 | 25 Feb 2026 | Awarded |
Contracts
Framework for Responsive Repairs & Maintenance to Domestic Properties · Cardo Group (Wales and West) LimitedSME, M Delacey & Sons (Holdings) LtdSME
- Signed
- 17 Feb 2026
- Value
- £21,600,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 28 Feb 2030 with extensions
- Status
- active
- Extensions
- Value and/or Scope
3 agreed KPIs: Community well-being Benefits · Cost · Quality
- Community well-being Benefits
- Cost
- Quality
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Cardo (Wales & West) LimitedFramework contractor
- M Delacey and Sons (Holdings) LtdFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender