Official UK procurement notice
Framework for Domestic and Commercial Removals, Storage and Disposals
Authority: South Lanarkshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSouth Lanarkshire Council's Housing and Technical Resources Property, Housing Management and Homelessness Services have a requirement to provide a service for the Removal, Storage and Disposal of items. In addition, there is also the requirement as part of the Council’s wider buildings estate portfolio to include internal office/Education moves for short or longer term decants to other buildings.
This service has been split into the following Lots:-
Lot 1 - Domestic Removals Storage and Disposals
Lot 2 - Commercial Removals Storage and Disposals
Bidders may submit a bid for one or both Lots. The maximum number of Lots that a bidder can be appointed to is two.
CPV: Storage and retrieval services
How this framework works
From the published notice- Bids received
- 7 bids on the busiest of 2 lots · 5 suppliers appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Domestic Removals, Storage and DisposalAwarded
Lot 1 – Domestic Removals, Storage and Disposal -
The purpose of this Lot is to appoint a Service Provider in relation to the removal and same day relocation and/or storage of personal property, household goods, furniture and carpets being moved from / to domestic premises, licensed waste disposal facilities and Council approved recycling stores throughout South Lanarkshire geographical area and, at times outside South Lanarkshire geographical area.
This Lot will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an award decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot.
As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the Lot including Fair Work First and Community Benefits.
As part of Stage 3 the bidders will then be required to complete Commercial response based on services associated with the Lot.
As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed to the Lot.
The form of contract for this Lot will be South Lanarkshire Councils Standard Terms and Conditions of Contract for Services.
The contract term will be 4 years.
Lot #2Commercial Removals, Storage and DisposalAwarded
Lot 2 - Commercial Removals, Storage and Disposal
The purpose of this Lot is to appoint a ‘back up Service Provider’ to assist with Removal and Disposal services in relation to Council owned property, office equipment, furniture, school equipment and miscellaneous items being moved from / to non-domestic premises throughout the South Lanarkshire geographical area.
This Lot will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria which enables the Council to take account of the criteria that reflect the qualitative technical aspects of the tender submission as well as price when reaching an award decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: -
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot.
As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the Lot to include Fair Work First and Community Benefits.
As part of Stage 3 the bidders will then be required to complete Commercial response based on services associated with the Lot.
As part of the tender evaluation process the Council will then request evidence from the recommended bidder prior to being appointed to the Lot.
The form of contract for this Lot will be South Lanarkshire Councils Standard Terms and Conditions of Contract for Services.
The contract term will be 4 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Suitability
SPD Question 4A.1 Trade Registers:-
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
- Economic & financial standing
SPD Question 4B.4 Economic and Financial Standing:
The Council will use the following ratios to evaluate a bidders financial status:
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.
The Council requires bidders to pass 2 out of the 3 financial ratios above.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
Would the bidder have passed the checks if prior year accounts had been used?
Were any of the poor appraisal outcomes "marginal"?
Does the bidder operate in a market which, traditionally, requi…
- Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the bidder in the last 5 years. You must describe in sufficient detail the required experience in terms of the specific services, the number of required examples, the minimum duration of experience e.g. 5 years and the value / scope of the previous projects e.g. must be of similar value to the contract being procured.
SPD Question 4C.6 Technical and Professional Ability (Qualifications):-
It is a mandatory requirement of this tender that the bidder recommended for award holds the following:
- Good Vehicles Operators Licence
- Waste Carriers Licence
- Category C and C1 Licences
- British Association of Removers Accreditation
SPD Question 4C.9 Technical and Professional Ability (Equipment)
Please provide details of the relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
The vehicles provided for each removal should be suitable to the size and complexity of the service requirement. To facilitate efficient vehicle packing/unpacking, it is required that all vehicles supplied will have suitable, working tail lifts, except if otherwise agreed in advance with the Council.
SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting)
Bidders are required to confirm whether they intend to subc…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for Domestic and Commercial Removals, Storage and Disposals” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Mar 2023, 15:59 GMT
- Last source update
- 24 May 2024, 08:42 BST
- Award evaluation window
- 22 Aug 2023 – …
- Authority reference
SLC/HT/23/013- FTS notice number
2024/S 000-016393- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b39dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates Prior to any appointment being made (unless the information has already been submitted during the procurement process) the successful bidder(s) will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope relating to the SPD (Scotland). All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1: Prompt Payment Certificate SPD Question 3A.1 to 3A.8: Serious and Organised Crime Declaration SPD Question 3A.1 to 3A.8: Serious and Organised Crime – Information Sharing Protocol with Police Scotland Form SPD Question 3A.6: Modern Slavery Act 2015 Declaration SPD Question 3D.11: Non-Collusion Certificate SPD Question 4B.5.1: Insurance Certificates - Employer's Liability 10,000,000 GBP - Public Liability 5,000,000 GBP - Goods in Transit Insurance 35,000 GBP - Goods in Storage Insurance 1,000,000 GBP (Lot 1 only) SPD Question 4C.6: Goods Vehicle Operator’s Licence SPD Question 4C.6: Waste Carrier's Licence SPD Question 4C.6: Category C1 and C Licences SPD Question 4C.6: British Association of Removers (BAR) Accreditation SPD Question 4D.1: ISO 9001:2015 Quality Management System SPD Question 4D.2: ISO 14001:2015 Environmental Management Declaration / Waste Carrier's Licence / BAR Accreditation Declaration Section: Form of Offer to Tender Declaration Section: Health and Safety Questionnaire The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope, failure to do so will render your bid invalid. Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 [email protected] The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23975. For more information see: https://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:766515)
How it was run
Official notice- Appointment period ends
- 22 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 22 Aug 2023, 12:00 BST
Timeline
31 May 2023 → 24 May 2024 · 4 dates- Next notice expected31 May 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Aug 2023, 12:00 BST
- Bids opened22 Aug 2023, 12:00 BST
- Notice published24 May 2024, 08:42 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Jul 2023- Published value updated to £800,00019 Jul 2023, 14:45 BSTwas £600,000
- Status changed to active19 Jul 2023, 14:45 BST
- Procurement method changed19 Jul 2023, 14:45 BST
- Deadline published: 22 Aug 2023, 12:00 BST19 Jul 2023, 14:45 BST
- Status changed to complete24 May 2024, 08:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Domestic Removals, Storage and Disposal
- Signed
- 23 Apr 2024
- Value
- £400,500
- Status
- active
Commercial Removals, Storage and Disposal
- Signed
- 23 Apr 2024
- Value
- £267,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Domestic Removals, Storage and Disposal | 7bids · 7 electronic · 7 from abroad | 5 | — | — |
| 2 · Commercial Removals, Storage and Disposal | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- AMC Removals UKFramework contractor
- Johnsons Moving ServicesFramework contractor
- Restore Harrow GreenFramework contractor
- Richard Healey Removals LtdFramework contractor
- SSR Removals & Storage LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.