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Published 21 May 2025, 13:33 BST

Official UK procurement notice

Framework for Coastal Defence Repairs

Official notice

Authority: Borough Council of Kings Lynn and West Norfolk (Local council)

Framework agreementWorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: East of England (UKH16)
Framework ceiling (notional)£480,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Oct 2025awarded 20 Feb 2026
Framework period 2 yrsends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The Borough Council of King’s Lynn and West Norfolk intends to form a Framework Agreement for routine and emergency repairs to the Hunstanton coastal defences located in West Norfolk. This framework will consist of up to 4 contractors.

Throughout the duration of the framework, the scope of repairs required are likely to include the following:

•Concrete patch repairs to the seawall, promenade, wave-return wall, slipways and beach access steps.

•Replacement of concrete blockwork units to a section of blockwork seawall.

•Asphalt repairs to sections of asphalt surfaced promenade.

•Mortar joint replacement to a section of blockwork seawall.

•Joint sealant replacement to the seawall, promenade, wave-return wall and slipways.

•Health and safety works to concrete groynes and timber groynes.

CPV: Coastal-defence works

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Places
up to 4 suppliers · 2 appointed
Framework period
2 yrs · up to 4 yrs from 1 Jan 2026
Supplier levy on call-offs (max %)
N/A
Published description of the framework

The Council will issue a Request for Quotation (RFQ) to Contractors on the Framework detailing the scope of works required. It will be expected that Contractors will be able to respond to this and provide their quotations within 10 working days for routine repairs and 4 hours for emergency repairs. The evaluation criteria will vary for each project.

The lotProcurement structure

single lot · value published
Lot #1Lot BCKLWN366AwardedRenewal 2 yrsSMEPublished value£480,000
Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £480,000 exc. VAT · £480,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: Up to 2 years.
45243000 Coastal-defence works

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 10%Environmental: 10%
Published sub-criteria (6)
  • Methodology: 20%
  • Experience and Skills: 15%
  • Complaints and rectification policy: 5%
  • Total cost of all example jobs provided in Appendix 3: 40%
  • Social Value: 10%
  • Environmental risk assessments and mitigation measures: 10%
Published award criteria (6)
  • Total cost of all example jobs provided in Appendix 3: Total cost
  • Methodology
  • Environmental risk assessments and mitigation measures: Environmental risk
  • Experience and Skills: Experience and Skill
  • Complaints and rectification policy: Complaints
  • Social Value
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Framework for Coastal Defence Repairs” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 May 2025, 13:33 BST
Last source update
14 Jul 2026, 10:30 BST
Authority reference
BCKLWN366
FTS notice number
2025/S 000-053734
Latest notice
Contract details notice (UK7)
Classification (CPV)
Coastal-defence works
Delivery area
East of England (UKH16)
Official registry OCID
ocds-h6vhtk-051ab2 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
15 Oct 2025, 12:00 BST
Clarification deadline
8 Oct 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Supplier levy on call-offs (max %)
call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/JKSH25887D ↗

Timeline

21 May 2025 → 14 Jul 2026 · 7 dates
  1. Planning notice published
    21 May 2025, 13:33 BST
  2. Market engagement
    12 Jun 2025, 00:59 BST

    The exercise will consist of written responses to the areas of the Pre-Market Engagement document identified as requiring response.

    The Council reserves the right to hold subsequent meetings with those that

    have responded to the written questions (Participants). Any such meetings would be to discuss the responses to the questions in further detail, and would be held via MS TEAMS.

  3. Tender notice published
    4 Sept 2025, 08:11 BST
  4. Clarification questions by376 days ago
    8 Oct 2025, 23:59 BST
  5. Admission / appointment period ends370 days ago · period end, not a bid countdown
    15 Oct 2025, 12:00 BST
  6. Contract starts292 days ago
    1 Jan 2026
  7. Latest notice published98 days ago
    14 Jul 2026, 10:30 BST

Notice history

13 events · 6 releases on Find a Tender · since 21 May 2025
  1. Preliminary market engagement notice published
    21 May 2025, 13:33 BST
    UK2
  2. Tender notice published
    4 Sept 2025, 08:11 BST
    UK4
  3. Published value updated
    4 Sept 2025, 08:11 BST
  4. Status changed to active
    4 Sept 2025, 08:11 BST
  5. Procurement method changed
    4 Sept 2025, 08:11 BST
  6. Deadline published: 1 Oct 2025, 12:00 BST
    4 Sept 2025, 08:11 BST
  7. Tender notice published
    5 Sept 2025, 14:13 BST
    UK4
  8. Tender notice published
    24 Sept 2025, 09:48 BST
    UK4
  9. Deadline moved to 8 Oct 2025, 12:00 BST
    24 Sept 2025, 09:48 BST
    +7 days · was 1 Oct 2025, 12:00 BST
  10. Tender notice published
    7 Oct 2025, 12:28 BST
    UK4
  11. Deadline moved to 15 Oct 2025, 12:00 BST
    7 Oct 2025, 12:28 BST
    +7 days · was 8 Oct 2025, 12:00 BST
  12. Contract details notice published
    14 Jul 2026, 10:30 BST
    UK7
  13. Status changed to complete
    14 Jul 2026, 10:30 BST
Published amendments (3)

Maximum number of suppliers added

The Council has made the decision to extend the deadline for submissions by 7 days. The deadline for submissions is now 8th October 2025 at 12:00 Noon.

The Council have made the decision to extend the deadline for submissions to 15th October 2025 12:00 Noon.

Routine re-releases (6)
  • 2025-09: 2 releases · 4 Sept 2025, 5 Sept 2025
  • 2025-05: 1 release · 21 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Contracts signed 1latest 20 Feb 2026

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 1

    Signed
    20 Feb 2026
    Value
    £480,000 inc. VAT
    Period
    21 Feb 2026 – 20 Feb 2028 · up to 20 Feb 2030 with extensions
    Status
    active
    Extensions
    Up to 2 years.

Contracting authority & participating public bodies

Borough Council of Kings Lynn and West Norfolk

Contracting authorityPublic authority - sub-central government GB-PPON: PZQQ-4816-TPLW Kings Court, Chapel Street, King's Lynn, East of England, PE30 1EXContact email, phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Southbay Civil Engineering LimitedFramework contractorGB-PPON: PGGM-8877-WPZY Unit 214 South Shields Business Works, South Shields, North East, NE33 1RFContact email, phone
  • TopBond PLCFramework contractorGB-PPON: PJCG-5955-JGBP Oyster Quay, Sittingbourne, South East, ME10 3EUContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender