Official UK procurement notice
Framework for Agency Cleaning Services
Authority: University of Exeter (Central government)
What is being bought
Published requirement description2.11 The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
- Recurrence: Every three years
CPV: Accommodation cleaning services · Cleaning services · Office cleaning services
How this framework works
From the published notice- Places
- up to 3 suppliers · 7 bids received (2.3 per place) · 3 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1The University of Exeter require additional resource to support our large in-house…AwardedPublished value£450,000
The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
There will be significant peaks and troughs in demand for additional support throughout the year, the demand will not be constant but the requirement is successful companies through this process will be aware of these and plan staffing requirements accordingly, through good and early communication with the FM team to ensure our demands can be met whatever the time of year.
Peak demand will be Easter vacation, all of April, summer vacation, mid-June to mid-September, Graduation in July.
Given the size, scope and high-demand of cleaning within student accommodation within Easter and the summer vacation periods, multiple agencies will be required to fill demand at certain times based on high occupancy, working alongside each other and our in house staff.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- “Framework for Agency Cleaning Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Every three years
- First published
- 12 Jul 2023, 16:39 BST
- Last source update
- 13 Aug 2024, 13:49 BST
- Award evaluation window
- 11 Aug 2023 – …
- Authority reference
UOE/2023/035/JU- FTS notice number
2024/S 000-025630- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e14fFind a Tender
How it was run
Official notice- Appointment period ends
- 11 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Aug 2023, 12:00 BST
Timeline
11 Aug 2023 → 13 Aug 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown11 Aug 2023, 12:00 BST
- Bids opened11 Aug 2023, 12:00 BST
- Notice published13 Aug 2024, 13:49 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Aug 2024, 13:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £450,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Framework for Agency Cleaning Services
- Signed
- 9 Aug 2024
- Value
- ceiling above
- Status
- active
Framework for Agency Cleaning Services
- Signed
- 9 Aug 2024
- Value
- ceiling above
- Status
- active
Framework for Agency Cleaning Services
- Signed
- 9 Aug 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Acorn Recruitment LtdFramework contractor
- Archway Facilities Framework contractor
- Community Resourcing LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria