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Published 10 Jun 2022, 15:24 BST

Official UK procurement notice

Framework Contract for the Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies and Other Educational Settings

Official notice

Authority: Durham County Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: North East (UKC)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 15 Jul 2022awarded 23 Aug 2022
Framework period 3 yrsends 31 Aug 2025 · extension options published · starts 1 Sept 2022

What is being bought

Published requirement description

Framework Contract for the Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies and Other Educational Settings.

  • Recurrence: The expected start date for the proposed contract is 1st September 2022. The expected end date for the proposed contract is 31st August 2025. The proposed contract is to be let with an option to extend for a further 1 x 24 months from the actual end date.

CPV: Maintenance and repair of reprographic machinery · Parts and accessories of photocopying apparatus · Photocopiers · Photocopying equipment

The lotProcurement structure

single lot · no lot value published
Lot #1Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies…AwardedRenewal 3 yrs

Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies and Other Educational Settings.

Contract period: 1 Sept 2022 – 31 Aug 2025 (3 yrs)
Delivery: North East · Various Schools, Academies and Other Educational Settings
Extensions: 1 x 24 month optional extension is available. · The proposed contract is to be let with an option to extend for a further 1 x 24 months from the actual end date.Variant bids: not allowed
30121100 Photocopiers30121200 Photocopying equipment30125000 Parts and accessories of photocopying apparatus

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 35%Social value: 10%
Published sub-criteria (6)
  • Account Management Team: 20%
  • Machine Faults: 15%
  • Consumables: 10%
  • Marketing Plan: 10%
  • price: 35%
  • Social Value / TOMs Framework: 10%
Published award criteria (6)
  • Account Management Team: 20%
  • Machine Faults: 15%
  • Consumables: 10%
  • Marketing Plan: 10%
  • Social Value / TOMs Framework: 10%
  • Price: 35%
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Framework Contract for the Supply, Installation and Maintenance of…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · The expected start date for the proposed contract is 1st September 2022.

The expected end date for the proposed contract is 31st August 2025.

The proposed contract is to be let with an option to extend for a further 1 x 24 months from the actual end date.

First published
10 Jun 2022, 15:24 BST
Last source update
7 Oct 2022, 14:17 BST
Award evaluation window
15 Jul 2022 – …
Authority reference
DN596721
FTS notice number
2022/S 000-028265
Classification (CPV)
Maintenance and repair of reprographic machineryParts and accessories of photocopying apparatusPhotocopiersPhotocopying equipment
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-03454c Find a Tender

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Language: EN
Appointment period ends
15 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Jul 2022, 12:05 BST
Detailed submission instructions & authority contactsFrom official release

www.nepo.org ↗

Timeline

15 Jul 2022 → 7 Oct 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2022, 12:00 BST
  2. Bids opened
    15 Jul 2022, 12:05 BST
  3. Contract starts
    1 Sept 2022, 00:00 BST
  4. Notice published
    7 Oct 2022, 14:17 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Oct 2022, 14:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 6
Contracts signed 1latest 23 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • The Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies and Other Educational Settings

    Signed
    23 Aug 2022
    Value
    —
    Period
    … – 31 Aug 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Supply, Installation and Maintenance of Multi-Function Devices to Schools, Academies…6bids · 6 electronic——£1 – £1,125,000
Whole notice———£1 – £1,125,000

Contracting authority & participating public bodies

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Durham, Durham, North East, DH1 5ULContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of England & WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.