Find a TenderAwarded
Published 1 Mar 2024, 13:45 GMT

Official UK procurement notice

Framework Agreement for the Supply of Tarmacadam & Aggregates

Official notice

Authority: Legal, Democratic and Business Intelligence, Swansea Council, (Local council)

Framework agreement3 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£4,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 16 Apr 2024awarded 12 Sept 2024
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The Swansea Council undertake maintenance and construction works.

To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract.

All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier’s dependant of the location of works in relation to the supplier’s premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

CPV: Aggregates · Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates · Gravel, sand, crushed stone and aggregates · Macadam, tarmac and tar sands · Tarmac

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Stone mastic Ashphelt (conforming to EN13108, Part 5).AwardedRenewal
Delivery: Wales · Swansea
Extensions: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)Variant bids: not allowed
Lot #2Aggregates for Unbound and Hydraulically Bound materials to EN 13242AwardedRenewal
Delivery: Wales · Swansea
Extensions: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)Variant bids: not allowed
Lot #3Supplementary PricesAwardedRenewal
Delivery: Wales · Swansea
Extensions: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 15%Price: 85%
Published sub-criteria (2)
  • Quality: 15%
  • Lowest Total Value: 85%
Published award criteria (2)
  • Quality: 15
  • Lowest Total Value: 85
What this means for your bid
  • Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Supply of Tarmacadam & Aggregates” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Mar 2024, 13:45 GMT
Last source update
15 Oct 2024, 11:55 BST
Award evaluation window
1 Apr 2024 – …
Authority reference
CCS/23/341
FTS notice number
2024/S 000-033120
Classification (CPV)
AggregatesGranules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregatesGravel, sand, crushed stone and aggregatesMacadam, tarmac and tar sandsTarmac
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0444af Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away.

Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier’s dependant of the location of works in relation to the supplier’s premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 Thanks (WA Ref:145255)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: http://etenderwales.bravosolution.co.uk ↗

Appointment period ends
16 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
1 Apr 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Apr 2024 → 15 Oct 2024 · 3 dates
  1. Bids opened
    1 Apr 2024, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    16 Apr 2024, 12:00 BST
  3. Notice published
    15 Oct 2024, 11:55 BST

Notice history

3 events · 4 releases on Find a Tender · since 19 Mar 2024
  1. Deadline moved to 2 Apr 2024, 12:00 BST
    19 Mar 2024, 12:28 GMT
    +1 days · was 1 Apr 2024, 12:00 BST
  2. Deadline moved to 16 Apr 2024, 12:00 BST
    26 Mar 2024, 16:56 GMT
    +14 days · was 2 Apr 2024, 12:00 BST
  3. Status changed to complete
    15 Oct 2024, 11:55 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.21 Apr 20242 Apr 2024+1 d
—Bid openingConditions for opening of tenders · IV.2.71 Apr 20242 Apr 2024+1 d
—DeadlineTime limit · IV.2.22 Apr 202416 Apr 2024+14 d
—Bid openingConditions for opening of tenders · IV.2.72 Apr 202416 Apr 2024+14 d

Hello, Apologies but we have realised that Monday 01/04/24 is a Bank Holiday and its Easter Monday. We have now amended this tender and the NEW closing date will now be Tuesday 02/04/2024. This tender will now close at 12 noon on Tuesday 02/04/2024. Kindest Regards, Procurement Department

Hello, We have been asked to consider an extension of time on the closing date of this tender opportunity. We can allow an extension of time of 2 weeks on this tender. The NEW Closing Date for this tender will be Tuesday 16th April 2024 and it will close at 12 noon on that day. No further extensions will be given, this tender will close at 12 noon on Tuesday 16th April 2024. Kindest Regards, Procu…

Routine re-releases (4)
  • 2024-03: 1 release · 1 Mar 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 42 from SMEs · busiest of 3 lots
Contracts signed 3latest 12 Sept 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Aggregates for Unbound and Hydraulically Bound materials to EN 13242

    Signed
    12 Sept 2024
    Value
    ceiling above
    Status
    active
  • Stone mastic Ashphelt (conforming to EN13108, Part 5).

    Signed
    12 Sept 2024
    Value
    ceiling above
    Status
    active
  • Supplementary Prices

    Signed
    12 Sept 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Stone mastic Ashphelt (conforming to EN13108, Part 5).4bids · 4 electronic · 4 from abroad2——
2 · Aggregates for Unbound and Hydraulically Bound materials to EN 132424bids · 4 electronic · 4 from abroad2——
3 · Supplementary Prices4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

Legal, Democratic and Business Intelligence, Swansea Council,

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Oystermouth Road, Maritime Quarter,, Swansea,, Wales, SA1 3SNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

4 commercial parties on the notice
  • AGGREGATE INDUSTRIES UK LTDFramework contractor Aggregate Industries UK Ltd, Bardon Contracting Bardon Hill, Coalville, East Midlands, LE671TL
  • DerwenFramework contractor Neath Abbey Wharf, Neath Abbey, Neath Port Talbot, Wales, SA106BLContact phone
  • Gerald D Harries & Sons LtdFramework contractor Office, Rowlands Park, Templeton, Narberth, Wales, SA678RGContact phone
  • TARMAC TRADING LIMITEDFramework contractor Ground Floor T3 Trinity Park, Bickenhill Lane, Birmingham, Wales, B377ESContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria