Official UK procurement notice
Framework Agreement for the provision of vehicle maintenance and servicing
Authority: South Staffordshire Council (Local council)
What is being bought
Published requirement descriptionThe Council is seeking bidders who can provide and undertake the on-going maintenance of the fleet of Street Scene Vehicles. The Council wishes to establish an Agreement for the provision and maintenance of vehicles. It is intended that a single Provider will be awarded to provide the services required. Tenderers should be able to maintain the full range of Vehicles.
The Contractor will be required to provide servicing and safety checks to the Vehicle Fleet, provide preventative and reactive maintenance to Vehicle Fleet, undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres, ensure a minimum 100% first time pass rate for O Licence and MOT tests and ensure sufficient vehicles are available to deliver services within the core service hours (Monday to Friday, 7:00am - 3:30pm & 7.00AM - 12 Noon Saturday)
CPV: Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2026
Published description of the framework
See framework documentation
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£60,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Price - 60% Quality - 40% Full details are available in the Procurement Pack section 56
- “Framework Agreement for the provision of vehicle maintenance and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 Mar 2026, 09:56 GMT
- Last source update
- 28 Oct 2026, 11:47 GMT
- Authority reference
IA3848- FTS notice number
2026/S 000-027707- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0674a0Find a Tender
How it was run
Official notice- Appointment period ends
- 30 Apr 2026, 12:00 BST
- Clarification deadline
- 23 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
supplierlive.proactisp2p.com/Account/Login ↗
All tender documents must be returned via the eTendering portal.
Timeline
26 Mar 2026 → 1 Nov 2026 · 5 dates- Tender notice published216 days ago26 Mar 2026, 09:56 GMT
- Clarification questions by188 days ago23 Apr 2026, 12:00 BST
- Admission / appointment period ends181 days ago · period end, not a bid countdown30 Apr 2026, 12:00 BST
- Latest notice published11h ago28 Oct 2026, 11:47 GMT
- Today28 Oct 2026
- Contract startsin 3 days1 Nov 2026
Notice history
5 events · 3 releases on Find a Tender · since 26 Mar 2026- Tender notice published26 Mar 2026, 09:56 GMTUK4
- Contract award notice published12 Jun 2026, 09:01 BSTUK6
- Status changed to complete12 Jun 2026, 09:01 BST
- Contract signature expected1 Aug 2026, 23:59 BSTscheduled
- Contract details notice published28 Oct 2026, 11:47 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Staffordshire County Council1 Nov 2026 – 31 Oct 2028 · up to 31 Oct 2030Extensions: At the Authority's entire discretion, the term may be extended by 24 Months (1st November 2028 - 31st October 2030) on the same terms for such period in accordance with the contract. | £60,000 | 12 Jun 2026 | Awarded |
Contracts
Provision of vehicle maintenance and servicing · Staffordshire County Council
- Signed
- 27 Oct 2026
- Value
- £60,000
- Period
- 1 Nov 2026 – 31 Oct 2028 · up to 31 Oct 2030 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 24 Months (1st November 2028 - 31st October 2030) on the same terms for such period in accordance with the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Staffordshire County CouncilFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender