Find a TenderAwarded

Published 14 Feb 2023, 08:40 GMT

Official UK procurement notice

Framework Agreement for the Provision of Personal Protective Equipment (PPE) to the named Academic Partners of the University of the Highlands and Islands

Official notice

Authority: University of the Highlands and Islands (Education)·Consortium: 11 public authorities

Framework agreementGoodsOpen procedureSME suitable

Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: Scotland (UKM6)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 31 Mar 2023awarded 4 Jul 2023

What is being bought

Published requirement description

The named Academic Partners of the University of the Highlands and Islands wish to form a sole supplier Framework Agreement for the Provision of Personal Protective Equipment (PPE) for staff and students. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are not obligated to use the Framework Agreement.

UHI Argyll
UHI Executive Office
UHI Inverness
UHI Moray
UHI North Highland
UHI Outer Hebrides
UHI Perth
UHI West Highland
Highland Theological College
Sabhal Mòr Ostaig
Scottish Association for Marine Science

It should be noted that UHI North Highland, UHI Outer Hebrides and UHI West Highland are expected to merge into one institution in the summer of 2023. In the event this merger takes place, the newly formed institution will have access to this Framework Agreement.

Recurrence: February 2025 OR February 2026 OR February 2027 Please note that the timing for a future contract notice with regard to this requirement cannot be determined at this point in time.

CPV: Clothing, footwear, luggage articles and accessories · Footwear · Garments · Hats and headgear · Industrial clothing · Occupational clothing, special workwear and accessories · Outerwear · Protective footwear · Protective gear · Special clothing and accessories · Work gloves

How this framework works

From the published notice

Places: up to 1 suppliers · 7 bids received (7.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: Scotland

Extensions: The Framework Agreement will commence for an initial term of twenty-four (24) months. The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.Variant bids: not allowed

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18113000 Industrial clothing 18141000 Work gloves 18143000 Protective gear 18200000 Outerwear

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 40%Environmental: 15%

Published sub-criteria (6)

Methodology: 15%
Quality Management: 15%
Customer Service: 10%
Fair Work Practices: 5%
price: 40%
Product Sourcing – Ethical, Environmental and Sustainability: 15%

Published award criteria (6)

Methodology: 15%
Quality Management: 15%
Product Sourcing – Ethical, Environmental and Sustainability: 15%
Customer Service: 10%
Fair Work Practices: 5%
Price: 40%

Conditions of participation1

Condition of participation
no text published
Minimum: Insurance Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute - Product Liability Insurance = 5 000 000 GBP - Public Liability Insurance = 5 000 000 GBP Acc…

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Framework Agreement for the Provision of Personal Protective Equipment…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · February 2025 OR February 2026 OR February 2027
Please note that the timing for a future contract notice with regard to this requirement cannot be determined at this point in time.
First published: 14 Feb 2023, 08:40 GMT
Last source update: 4 Jul 2023, 11:31 BST
Award evaluation window: 27 Mar 2023 – …
Authority reference: CS-UHI-21498
FTS notice number: 2023/S 000-018964
Classification (CPV): Clothing, footwear, luggage articles and accessoriesFootwearGarmentsHats and headgearIndustrial clothingOccupational clothing, special workwear and accessoriesOuterwearProtective footwearProtective gearSpecial clothing and accessories
+1 more
Work gloves
Delivery area: Scotland (UKM6)
Official registry OCID: ocds-h6vhtk-03a560 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The below documentation requires to be submitted as part of the tender submission: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E - Commercial Questionnaire Appendix F - Technical Questionnaire Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Cloud Risk Evaluation Questionnaire Appendix I - Conflict of Interest Single Procurement Document (SC Ref:736001)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 31 Mar 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 27 Mar 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

27 Mar 2023 → 4 Jul 2023 · 3 dates

Bids opened
27 Mar 2023, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
31 Mar 2023, 12:00 BST
Notice published
4 Jul 2023, 11:31 BST

Notice history

2 events · 3 releases on Find a Tender · since 24 Feb 2023

Deadline moved to 31 Mar 2023, 12:00 BST
24 Feb 2023, 11:01 GMT
+4 days · was 27 Mar 2023, 12:00 BST
Status changed to complete
4 Jul 2023, 11:31 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	27 Mar 2023	31 Mar 2023	+4 d
—	Bid openingConditions for opening of tenders · IV.2.7	27 Mar 2023	31 Mar 2023	+4 d

The tender submission deadline has been extended to allow more time for tender submission following clarifications made regarding product specifications.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 73 from SMEs

Contracts signed 1latest 4 Jul 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 018964-2023-CS-UHI-21498-1
Signed
4 Jul 2023
Value
£10,219
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic · 7 from abroad	3	—	—

Contracting authority & participating public bodies

11 public bodies on the notice

University of the Highlands and Islands

Contracting authorityEducationBody governed by public lawEducation 12b Ness Walk, Inverness, Scotland, IV3 5SQContact email, phone Published organisation website ↗

Consortium members and other public bodies

Argyll CollegeContracting authority Dunoon, ScotlandContact email, phone
Highland Theological CollegeContracting authority Dingwall, ScotlandContact email, phone
Inverness College UHI (Also known as UHI Inverness)Contracting authority Inverness, ScotlandContact email, phone
Lews Castle CollegeContracting authority Isle of Lewis, ScotlandContact email, phone
North Highland College (Known as UHI North Highland)Contracting authority Thurso, ScotlandContact email, phone
Sabhal Mòr OstaigContracting authority Isle of Skye, ScotlandContact email, phone
Scottish Association for Marine Science ('SAMS')Contracting authority Argyll, UKContact email, phone
UHI MorayContracting authority Elgin, ScotlandContact email, phone
UHI PerthContracting authority Perth, ScotlandContact email, phone
West Highland College UHIContracting authority Fort William, ScotlandContact email, phone

Dispute resolution & review bodies

Inverness Sheriff and Justice of the Peace CourtReview body Inverness

Framework contractors & participating bidders

1 commercial party on the notice

Healthy Bean LtdFramework contractor 501 Cochrane Lodge, 5 West Parkside, North Greenwich, London, UK, SE100ZDContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria