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Published 16 May 2022, 09:32 BST

Official UK procurement notice

Framework Agreement for the Provision of Marketing Services for the Marketing and Corporate Communications Business Area of Belfast City Council

Official notice

Authority: Belfast City Council (Local council)

Framework agreement3 lotsServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN06)
Framework ceiling (notional)£5,000,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 30 Aug 2022awarded 7 Oct 2022
Lots 3see the lot list below

Re-procurement plannedFramework Agreement for the Provision of Marketing and Communications Services

What is being bought3 lots · detail below

Published requirement description

A contract has been awarded for a multi supplier framework agreement, which will provide a range of marketing services to the corporate communications business area of Belfast City Council. The framework is divided into three lots:

Lot 1: Strategic Brand Services

Lot 2: Design, Copywriting, and Content Services

Lot 3: Advertising and Media

CPV: Advertising and marketing services

How this framework works

From the published notice
Bids received
9 bids on the busiest of 3 lots · 6 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1Strategic Brand ServicesAwardedRenewal

Provision of strategic brand services. Additional information: Multi Supplier Lot:

4 Contractors awarded on to the Framework Agreement for Lot 1.

Delivery: Northern Ireland · Belfast, Northern Ireland.
Extensions: See Schedule 1 - Specification for details of "Optional Services": mainly the use of the Framework Agreement by other Departments within Belfast City Council. · The contract shall be for an initial period of two years, with the option to extend for a further two years, subject to budget approval and satisfactory performance of the Contractor(s)Variant bids: not allowed
79340000 Advertising and marketing services
Lot #2Design, Copywriting and Content ServicesAwardedRenewal

Provision of design, copywriting and content services. Additional information: Multi Supplier Lot:

4 Contractors awarded on to the Framework Agreement for Lot 2.

Delivery: Northern Ireland
Extensions: See Schedule 1 - Specification for details of "Optional Services": mainly the use of the Framework Agreement by other Departments within Belfast City Council. · The contract shall be for an initial period of two years, with the option to extend for a further two years, subject to budget approval and satisfactory performance of the Contractor(s)Variant bids: not allowed
79340000 Advertising and marketing services
Lot #3Advertising and MediaAwardedRenewal

Provision of advertising and media services. Additional information: Multi Supplier Lot:

3 Contractors awarded on to the Framework Agreement for Lot 3.

Delivery: Northern Ireland
Extensions: See Schedule 1 - Specification for details of "Optional Services": mainly the use of the Framework Agreement by other Departments within Belfast City Council. · The contract shall be for an initial period of two years, with the option to extend for a further two years, subject to budget approval and satisfactory performance of the Contractor(s).Variant bids: not allowed
79340000 Advertising and marketing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Strategic Brand Services80%20%
2 · Design, Copywriting and Content Services80%20%
3 · Advertising and Media70%30%
What this means for your bid
  • Price carries 20–30 points depending on the lot; most lots put it at 20 points.
  • “Framework Agreement for the Provision of Marketing Services for the…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
16 May 2022, 09:32 BST
Last source update
13 Oct 2022, 11:12 BST
Award evaluation window
30 Aug 2022 – …
Authority reference
T2272
FTS notice number
2022/S 000-028797
Classification (CPV)
Advertising and marketing services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-0337ba Find a Tender

Publisher note: As the awarded Marketing Services Framework Agreement is needs led, the actual contract value in unknown. A maximum ceiling limit of £5,000,000 was approved by Belfast City Council. For purposes of this Contract Award Notice, this value has been split equally between the three Lots to give an estimated contract value for each Lot.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
30 Aug 2022
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
30 Aug 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk ↗

Timeline

26 Aug 2022 → 13 Oct 2022 · 4 dates
  1. Next notice expected
    26 Aug 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    30 Aug 2022
  3. Bids opened
    30 Aug 2022, 12:00 BST
  4. Notice published
    13 Oct 2022, 11:12 BST

Notice history

5 events · 3 releases on Find a Tender · since 29 Jul 2022
  1. Published value published: £5,000,000
    29 Jul 2022, 09:40 BST
  2. Status changed to active
    29 Jul 2022, 09:40 BST
  3. Procurement method changed
    29 Jul 2022, 09:40 BST
  4. Deadline published: 30 Aug 2022
    29 Jul 2022, 09:40 BST
  5. Status changed to complete
    13 Oct 2022, 11:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 9busiest of 3 lots
Contracts signed 3latest 7 Oct 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £1,666,666, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Strategic Brand Services

    Signed
    7 Oct 2022
    Value
    ceiling above
    Status
    active

  • Design, Content, and Copywriting Services

    Signed
    7 Oct 2022
    Value
    ceiling above
    Status
    active

  • Advertising and Media

    Signed
    7 Oct 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Strategic Brand Services9bids———
2 · Design, Copywriting and Content Services9bids———
3 · Advertising and Media4bids———

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9 - 21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body Belfast

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria