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Published 25 Apr 2023, 13:36 BST

Official UK procurement notice

Framework Agreement for the provision of Enfield Holiday Activities and Food Programme (HAF)

Official notice

Authority: London Borough of Enfield (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedure
Sectors: Health & Social Care (85) Delivery: London (UKI)
Framework ceiling (notional)£5,500,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 1 Jun 2023awarded 17 Oct 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The contracting authority has established an appropriate vehicle to utilise experienced and pre-qualified organisations to provide grant funded places at holiday clubs during the longer school holidays.

These holiday club places will provide children with at least one nutritious hot meal each day, as well as a range of physical and enriching activities. This programme is targeted at school-aged children from reception to year 11 (inclusive) who receive benefits-related free school meals.

This funding will be dispensed from the Holiday Activities and Food (HAF) programme grant that has been allocated to London Borough of Enfield by the Department for Education (DfE).

There will be no form of exclusivity or volume that is guaranteed under this Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.

The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and chapter 3 of The Public Contracts Regulations 2015. The procurement process that applied to the services were specified in the original procurement documents accordingly.

CPV: Health and social work services

How this framework works

From the published notice
Bids received
31 bids received · 26 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Universal HAF provision with 12% of spaces for children and young peoplewith low level SENDCancelledRenewalPublished value£4,700,000

The contracting authority requires a HAF arrangement to provide a wide range of opportunities for eligible children and young people (CYP) to take part in, that are local to where they live, and could be:

  • Face-to-face activities providing a range of activities; for at least four hours per day
  • Provision could include ‘open access’ activities that do not require advance booking, providing that the activity is targeted to geographic areas of highest need for the age group
  • An offer for children and young people who have SEND; this could include more specialist provision that is exclusively for children with SEND

Organisations will be able to apply to run provision exclusively for HAF eligible children or offer several places within an existing provision that also offers paid places.

HAF services shall take place during the Easter, Summer and Winter school holidays each year for a total of 6 weeks:

  • Easter = 1 week (4 days)
  • Summer = 4 weeks (16 days)
  • Winter = 1 week (4 days)

Therefore, the contracting authority requires a good range of suitably qualified providers to cover locations across the borough of Enfield under this Lot in line with the original procurement documents. Additional information: Any renewal will be dependent on DfE funding beyond the term of this proposed Framework Agreement.

Delivery: London
Extensions: The Framework Agreement will run for a period of 2 years, with an option to extend annually up to a further two years at the contracting authority's full discretion. · Any renewal will be dependent on DfE funding beyond the term of this proposed Framework Agreement.Variant bids: not allowed
85000000 Health and social work services
Lot #2Specialist HAF provision for children and young people with targeted or specialist special educational needs and / or disabilities (SEND)CancelledRenewalPublished value£800,000

The contracting authority discontinued the procurement process for this Lot (Lot 2) due to an insufficient number of compliant tenders. Additional information: Please note, the contracting authority did not award this Lot.

The procurement process for Lot 2 was discontinued due to an insufficient number of compliant tenders.

Delivery: London
Extensions: The Framework Agreement will run for a period of 2 years, with an option to extend annually up to a further two years at the contracting authority's full discretion. · Any renewal will be dependent on DfE funding beyond the term of this proposed Framework Agreement.Variant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Price - Pass / Fail: 0
What this means for your bid
  • “Framework Agreement for the provision of Enfield Holiday Activities…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
25 Apr 2023, 13:36 BST
Last source update
1 Dec 2023, 15:22 GMT
Award evaluation window
1 Jun 2023 – …
Authority reference
DN631293
FTS notice number
2023/S 000-035536
Classification (CPV)
Health and social work services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03c3f5 Find a Tender
Review and risk notes
Review procedure

The contracting authority incorporated a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement was communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

Publisher note: The estimated total value given at II.1.7) of this award notice is for Lot 1 and based on the full duration of the Framework Agreement, which could be up to four (4) years. The estimated annual value for Lot 1 is approximately 1,175,000 GBP.

How it was run

Official notice
Run through: London Tenders Portal
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
1 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
1 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.londontenders.org ↗

Timeline

1 Jun 2023 → 1 Dec 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Jun 2023, 12:00 BST
  2. Bids opened
    1 Jun 2023, 12:00 BST
  3. Notice published
    1 Dec 2023, 15:22 GMT

Notice history

2 events · 2 releases on Find a Tender · since 1 Dec 2023
  1. Status changed to complete
    1 Dec 2023, 15:22 GMT
  2. Buyer details updated
    1 Dec 2023, 15:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 26admitted to the panel · see the list ↓
Bids received 31
Contracts signed 1latest 17 Oct 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement for the provision of Enfield Holiday Activities and Food Programme (HAF) - Lot 1

    Signed
    17 Oct 2023
    Value
    £4,700,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Universal HAF provision with 12% of spaces for children and young peoplewith low level SEND31bids———

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Enfield

Contracting authorityLocal CouncilRegional or local authorityGeneral public services B Block South, Civic Centre, Enfield, London, EN1 3ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview bodyReview contact point LondonContact phone

Framework contractors & participating bidders

26 commercial parties on the notice
Show 16 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.