Official UK procurement notice
Framework Agreement for the Provision of an External Health & Safety Advisor
Authority: University of the Highlands and Islands (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of an External Health and Safety Advisor.
The named Academic Partners of the University are:
- UHI Argyll
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North, West and Hebrides
- UHI Perth
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
The Framework Agreement is split into two (2) Lots:
Lot 1 – General Health & Safety
Lot 2 – Fire Safety
Each named Academic Partner may join the Framework Agreement at any time during the Framework Agreement, for some this will be when their existing supply Agreements expire; this means that from the beginning of the Framework Agreement, participation may be phased in.
- Recurrence: August 2026 OR August 2027 OR August 2028
CPV: Fire and explosion protection and control consultancy services · Health and safety consultancy services · Health and safety services · Health services · Health training services · Risk or hazard assessment for construction · Risk or hazard assessment other than for construction
How this framework works
From the published notice- Places
- up to 6 suppliers · 10 bids on the busiest of 2 lots (1.7 per place) · 5 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1General Health & SafetyAwardedRenewal
The scope of Lot 1 shall cover ‘General Health and Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 1 is covered in 'Appendix H - Specification'.
Lot #2Fire SafetyAwardedRenewal
The scope of Lot 2 shall cover ‘Fire Safety’ Consultancy, which will encompass services such as, but not limited to:
- Guidance on Health and Safety legislation
- Risk Assessments
- Accident investigation
- Training
Further detail as to the scope of Lot 2 is covered in 'Appendix H - Specification'.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Specific Expertise: 15%
- Service Delivery: 15%
- Continuous Improvement: 10%
- Geographical Coverage: 10%
- Fair Work Practices: 10%
- price: 40%
Published award criteria (6)
- Specific Expertise: 15%
- Service Delivery: 15%
- Continuous Improvement: 10%
- Geographical Coverage: 10%
- Fair Work Practices: 10%
- Price: 40%
- Suitability
Qualifications
For Lot 1, it is desirable for staff to possess a NEBOSH Diploma (or equivalent). It would be beneficial for staff to possess chartered membership of IOSH (or equivalent).
Please note the above certifications aren’t essential in order to bid for the Framework.
For Lot 2, it is desirable for staff to be registered on a national register of Fire Risk Assessors, such as the IFE Register (or equivalent).
Please note the above certification isn’t essential in order to bid for the Framework.
In respect of both Lots, the Contractor shall have appropriately qualified Staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code(s) of practice.
- Condition of participationno text publishedMinimum: Insurance In respect of both Lots, Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute - Public Liability Insurance = 5 000 000 GBP - Professional Indemnity…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for the Provision of an External Health & Safety…” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · August 2026 OR August 2027 OR August 2028
- First published
- 20 Aug 2024, 09:13 BST
- Last source update
- 2 Dec 2024, 08:50 GMT
- Award evaluation window
- 20 Sept 2024 – …
- Authority reference
CS-UHI-32946- FTS notice number
2024/S 000-038694- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0491fbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per specification of requirements, the SPD and all tender documentation.
Publisher note: Summary of Documentation to be submitted as part of Tender Submission (for Lot 1) - Appendix A – Form of Tender - Appendix B – Freedom of Information - Appendix D – Supply Chain Code of Conduct - Appendix E1 – Commercial Questionnaire - Appendix F1 – Technical Questionnaire - Appendix F3 – Technical Questionnaire - Appendix I – UK GDPR Data Processor Assurance Assessment - Appendix J – Conflict of Interest Summary of Documentation to be submitted as part of Tender Submission (for Lot 2) - Appendix A – Form of Tender - Appendix B – Freedom of Information - Appendix D – Supply Chain Code of Conduct - Appendix E2 – Commercial Questionnaire - Appendix F2 – Technical Questionnaire - Appendix F3 – Technical Questionnaire - Appendix I – UK GDPR Data Processor Assurance Assessment - Appendix J – Conflict of Interest Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:784544)
How it was run
Official notice- Appointment period ends
- 23 Sept 2024, 09:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Sept 2024, 09:00 BST
Timeline
20 Sept 2024 → 2 Dec 2024 · 3 dates- Bids opened20 Sept 2024, 09:00 BST
- Admission / appointment period endsperiod end, not a bid countdown23 Sept 2024, 09:00 BST
- Notice published2 Dec 2024, 08:50 GMT
Notice history
2 events · 3 releases on Find a Tender · since 16 Sept 2024- Deadline moved to 23 Sept 2024, 09:00 BST16 Sept 2024, 16:27 BST+3 days · was 20 Sept 2024, 09:00 BST
- Status changed to complete2 Dec 2024, 08:50 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 20 Sept 2024 | 23 Sept 2024 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 20 Sept 2024 | 23 Sept 2024 | +3 d |
The tender deadline has been extended to 9am on Monday 23rd September 2024 to avoid any doubt as to the availability of the tender documentation for at least thirty (30) days from the date of contract notice publication to the tender submission date.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
General Health & Safety
- Signed
- 26 Nov 2024
- Value
- —
- Status
- active
Fire Safety
- Signed
- 26 Nov 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Health & Safety | 6bids · 6 electronic · 6 from abroad | 5 | — | £3,650 – £10,010 |
| 2 · Fire Safety | 10bids · 10 electronic · 10 from abroad | 7 | — | £1,300 – £4,320 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff and Justice of the Peace CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- 1st Safety SolutionsFramework contractor
- Baily Garner (Health & Safety) LtdFramework contractor
- D S Fire SafetyFramework contractor
- Firelink ProtectionFramework contractor
- Project Health and Safety ServicesFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria