Official UK procurement notice
Framework Agreement for the Provision of Agency Social Workers and Adult Services Support Lots 1 & 2
Authority: City & County of Swansea (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSwansea Council intends on establishing a framework agreement to fulfil Social Worker and Adult Services residential requirements and to fill vacancies that arise within various teams across its Child & Family Services and Adult Services teams. It is often necessary to temp fill vacancies in teams, and also to cover short/long-term staff sickness, or any other reason for varying lengths of times.
- Recurrence: 24 to 48 months
CPV: Health and social work services · Recruitment services · Social work and related services · Social work services · Social work services with accommodation · Social work services without accommodation
How this framework works
From the published notice- Places
- up to 11 suppliers · 22 bids on the busiest of 2 lots (2.0 per place) · 10 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Provision of Agency Social WorkersAwardedRenewal
The Council has a need to recruit ad-hoc agency social worker staff to fill vacancies that arise within various teams across Child and Family Services and Adult Services within Swansea Council. This could be due to a vacancy in the team, short- or long-term staff sickness or any other reason for varying lengths of times, typically 3 to 6 months but will vary, and can be extended.
It is the intention of the Council that the agency provider will be given adequate time to source suitable CVs from potential candidates for the vacancy and to forward onto the councils various hiring managers for consideration. Additional information: This tender has been developed considering input from preliminary market engagement.
Lot #2Provision of Agency Adult Services SupportAwardedRenewal
Swansea Council requires access to the provision of temporary agency Workers in Adult Services, within the Social Services Directorate. The agency providers will provide qualified and experienced agency staff from their own resource pool to meet the needs of the service as and when the need arises.
Temporary Workers are an important part of our workforce, they are needed to meet service demand when there is high demand from service users or when there is a vacancy in a team. They will be sourced through contracts with agency suppliers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Provision of Agency Social Workers | 80% | 20% | |
| 2 · Provision of Agency Adult Services Support | 40% | 60% |
- Suitability
See tender documents
- Price carries 20–60 points depending on the lot. Read the split per lot below.
- “Framework Agreement for the Provision of Agency Social Workers and…” is a framework: the contest is a place on its panel, up to 11 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 24 to 48 months
- First published
- 8 Nov 2024, 08:47 GMT
- Last source update
- 5 Aug 2025, 13:52 BST
- Award evaluation window
- 3 Mar 2025 – …
- Authority reference
CCS/24/236- FTS notice number
2025/S 000-046128- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b4e6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See tender documents
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 (WA Ref:154396)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Appointment period ends
- 3 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 3 Mar 2025, 12:30 GMT
Timeline
6 Dec 2024 → 5 Aug 2025 · 4 dates- Next notice expected6 Dec 2024
- Admission / appointment period endsperiod end, not a bid countdown3 Mar 2025, 12:00 GMT
- Bids opened3 Mar 2025, 12:30 GMT
- Notice published5 Aug 2025, 13:52 BST
Notice history
4 events · 3 releases on Find a Tender · since 3 Feb 2025- Status changed to active3 Feb 2025, 08:58 GMT
- Procurement method changed3 Feb 2025, 08:58 GMT
- Deadline published: 3 Mar 2025, 12:00 GMT3 Feb 2025, 08:58 GMT
- Status changed to complete5 Aug 2025, 13:52 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Provision of Agency Social Workers
- Signed
- 13 May 2025
- Value
- ceiling above
- Status
- active
Provision of Agency Adult Services Support
- Signed
- 13 May 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Agency Social Workers | 22bids · 22 electronic · 22 from abroad | 22 | — | — |
| 2 · Provision of Agency Adult Services Support | 19bids · 19 electronic · 19 from abroad | 19 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- The City & County of Swansea- Legal, Democratic Services & Business IntelligenceReview contact point
Framework contractors & participating bidders
10 commercial parties on the notice- Axis Recruitment LtdFramework contractor
- COLLENS HEALTHCARE (SOUTHERN) CYFFramework contractor
- Diamond Commercial Recruitment LTDFramework contractor
- Hoop RecruitmentFramework contractor
- Liquid PersonnelFramework contractor
- PertempsFramework contractor
- RANDSTAD GROUP UKFramework contractor
- STAFFSCANNER LTDFramework contractor
- Sanctuary PersonnelFramework contractor
- Service Care Solutions LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria