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Published 5 Dec 2023, 14:15 GMT

Official UK procurement notice

Framework Agreement for the Maintenance, Service and Repair of Powered Pedestrian, Industrial, Automatic, Garage Doors, Roller Shutters, Automatic Gates & Barriers

Official notice

Authority: Durham County Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: North East (UKC)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 16 Jan 2024awarded 31 Jan 2024

Framework period 2 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

This Framework Agreement is for the Maintenance, Service and Repair of Powered Pedestrian Doors, Industrial Doors, Garage Doors, Roller Shutters, Automatic Gates, and Barriers within Durham County Council facilities. The contract is to cover a wide and diverse range of properties, approximately 420 establishments including office accommodation,

public buildings, educational establishments including Academies, leisure facilities, fire and rescue stations etc.

This Contract will be available for use by Durham County Council and the following additional

Contracting Authorities, where they have entered into a Procurement Service Level

Agreement (SLA) with Durham County Council.

It is intended to have a main Contractor and a reserve Contractor

CPV: Repair and maintenance services

How this framework works

From the published notice

Places: up to 2 suppliers · 10 bids received (5.0 per place) · 2 appointed (full)
Framework period: 2 yrs from 1 Apr 2024

The lotProcurement structure

single lot · no lot value published

Lot #1This Framework Agreement is for the Maintenance, Service and Repair of PoweredAwardedRenewal 2 yrs

This Framework Agreement is for the Maintenance, Service and Repair of Powered

Pedestrian Doors, Industrial Doors, Garage Doors, Roller Shutters, Automatic Gates, and

Barriers within Durham County Council facilities. The contract is to cover a wide and diverse

range of properties, approximately 420 establishments including office accommodation,

public buildings, educational establishments including Academies, leisure facilities, fire and

rescue stations etc.

This Specification and Contract covers the complete servicing and maintenance of all types

of Powered and Roller Doors both manually and electrically operated such as,

(a) Roller shutter - doors, windows, security, garage doors etc

(b) Straight and curved sliding doors and prismatic and folding doors

Page 5 to 8

(d) Low energy swing doors

(e) Powered Overhead Door Operators

(f) Fire Curtain Shutters, horizontal/vertical

(g) Gates and Barriers Additional information: The initial duration of the proposed Framework contract is 2 years subject to the right of the

Council (at its sole discretion) to exercise its option to extend for a term of 1 year plus an

additional term of 1 year or terms to be determined by the Council (at its sole discretion) but

for an additional overall term of no greater than a further 2 years from the actual end date.

The maximum length of the Framework contract is therefore 4 years.

Contract period: 1 Apr 2024 – 31 Mar 2026 (2 yrs)

Delivery: North East

Extensions: The initial duration of the proposed Framework contract is 2 years subject to the right of the Council (at its sole discretion) to exercise its option to extend for a term of 1 year plus an additional term of 1 year or terms to be determined by the Council (at its sole discretion) but for an additional overall term of no greater than a further 2 years from the actual end date. The maximum length of the Framework contract is therefore 4 years. · The initial duration of the proposed Framework contract is 2 years subject to the right of the Council (at its sole discretion) to exercise its option to extend for a term of 1 year plus an additional term of 1 year or terms to be determined by the Council (at its sole discretion) but for an additional overall term of no greater than a further 2 years from the actual end date. The maximum length of the Framework contract is therefore 4 years.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Quality: 50%
TOMS: 10%
price: 40%

Published award criteria (3)

Quality: 50
TOMS: 10
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Framework Agreement for the Maintenance, Service and Repair of Powered…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 5 Dec 2023, 14:15 GMT
Last source update: 5 Apr 2024, 11:01 BST
Award evaluation window: 16 Jan 2024 – …
Authority reference: DN692711
FTS notice number: 2024/S 000-011073
Classification (CPV): Repair and maintenance services
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-0421cf Find a Tender

Publisher note: This framework is for a main and reserve contractor, Durham County Council makes no guarantee in respect of any volume of Services under this Framework Agreement as the number of establishments may increase or decrease over the course of the Framework. All financial information within this notice is guide only

How it was run

Official notice

Run through: Proactis / ProContract · Who buys & how to bid on ProContract

Language: EN

Appointment period ends: 16 Jan 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 16 Jan 2024, 12:10 GMT

Detailed submission instructions & authority contactsFrom official release

www.nepo.org ↗

Timeline

16 Jan 2024 → 5 Apr 2024 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
16 Jan 2024, 12:00 GMT
Bids opened
16 Jan 2024, 12:10 GMT
Contract starts
1 Apr 2024, 00:00 BST
Notice published
5 Apr 2024, 11:01 BST

Notice history

2 events · 2 releases on Find a Tender · since 5 Apr 2024

Status changed to complete
5 Apr 2024, 11:01 BST
Buyer details updated
5 Apr 2024, 11:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 1010 from SMEs

Contracts signed 2latest 31 Jan 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £1,848,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Framework Agreement for the Maintenance, Service and Repair of Powered Pedestrian, Industrial, Automatic, Garage Doors, Roller Shutters, Automatic Gates & Barriers
Signed
31 Jan 2024
Value
ceiling above
Period
… – 31 Mar 2026
Status
active
Framework Agreement for the Maintenance, Service and Repair of Powered Pedestrian, Industrial, Automatic, Garage Doors, Roller Shutters, Automatic Gates & Barriers
Signed
31 Jan 2024
Value
ceiling above
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10bids · 10 electronic	10	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, DURHAM, North East, DH15UQContact name, email

Dispute resolution & review bodies

High Court of England and WalesReview body London
The High Court of England and WalesReview body LondonContact email

Framework contractors & participating bidders

2 commercial parties on the notice

JC Maintenance Services (Reserve Contractor)Framework contractorGB-COH: Companies House Unit G.16, One Trinity Green, Eldon Street, South Shields,, Tyne &Wear,, North East, NE33 1SA
North East Door Systems LimitedFramework contractorGB-COH: companies house 16e Spey House Mandale Park, Belmont Industrial Estate,, Durham,, North East, DH1 1TH

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.