Official UK procurement notice
Framework Agreement for the Execution of General Building Works (Housing) - Lots 1 & 2
Authority: City & County of Swansea (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSwansea Council requires established and competent Contractors to undertake and deliver multi-disciplined planned maintenance works in both void (empty) and occupied properties throughout the City & County of Swansea
- Recurrence: 36 months
CPV: Access ramps · Builders' carpentry · Carpentry installation work · Concrete · Concrete repair work · Concrete work · Concrete-coating work · Construction work · Decoration work · Electrical installation work · Electrical wiring work · Erection of railings · +18 more
How this framework works
From the published notice- Places
- up to 12 suppliers · 7 bids on the busiest of 2 lots (0.6 per place) · 4 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1External WorksAwardedRenewal
Lot 1 will require Contractors to undertake Planned Maintenance and Adaptation works relating to external works of domestic dwellings, which is to include elements of the following trade disciplines: Groundworks, Formwork & Concrete Application (concrete ramps/paths) and Galvanised-Steel Hand Railing to various properties within the boundaries of Swansea in accordance with the details set out or referred to in the contract particulars and specification.
Lot #2Internal WorksAwardedRenewal
Lot 2 will require Contractors to undertake Maintenance works relating to both the internal and external fabric of domestic dwellings, which is to includes elements of the following trade disciplines: Carpentry, Plastering, Decoration, Flooring, Plumbing, Electrical, Roofing, UPVC Windows & Doors (labour only maintenance and replacement), Brickwork and Cleaning to various properties, including communal areas, within the boundaries of Swansea
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Execution of General Building Works…” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36 months
- First published
- 30 Jan 2023, 11:17 GMT
- Last source update
- 7 Jun 2023, 14:28 BST
- Award evaluation window
- 1 Mar 2023 – …
- Authority reference
CCS/22/152- FTS notice number
2023/S 000-016154- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039bd0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See tender documents
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 The Council’s intention is to enter into a Framework Agreement with the following number of providers on each Lot, unless fewer bids are received: Lot 1 – External Works – a Maximum of 3 contractors will be allocated to Lot 1 in ranked order, with a further 2 contractors allocated to a ranked reserve list. Lot 2 – Internal Works – a Maximum of 4 contractors will be allocated to Lot 2 in ranked order, with a further 3 contractors allocated to a ranked reserve list. (WA Ref:132232)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Appointment period ends
- 8 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Mar 2023, 12:30 GMT
Timeline
1 Mar 2023 → 7 Jun 2023 · 3 dates- Bids opened1 Mar 2023, 12:30 GMT
- Admission / appointment period endsperiod end, not a bid countdown8 Mar 2023, 12:00 GMT
- Notice published7 Jun 2023, 14:28 BST
Notice history
2 events · 3 releases on Find a Tender · since 8 Feb 2023- Deadline moved to 8 Mar 2023, 12:00 GMT8 Feb 2023, 14:53 GMT+7 days · was 1 Mar 2023, 12:00 GMT
- Status changed to complete7 Jun 2023, 14:28 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 Mar 2023 | 8 Mar 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Mar 2023 | 8 Mar 2023 | +7 d |
The Council has decided to extend the deadline for submission by 1 week
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
External Works
- Signed
- 31 May 2023
- Value
- ceiling above
- Status
- active
Internal Works
- Signed
- 31 May 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · External Works | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · Internal Works | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- The City & County of Swansea- Legal, Democratic Services & Business IntelligenceReview contact point
Framework contractors & participating bidders
4 commercial parties on the notice- ASW Property Service LtdFramework contractor
- Ian Williams LimitedFramework contractor
- PROPERTY BUILDING MAINTENANCE (WALES) LTDFramework contractor
- R & M Williams LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria