Official UK procurement notice
Framework Agreement for Small Works (Refurbishment, Painting and Civil Works)
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe British High Commission (BHC) in New Delhi seeks to appoint multiple (minimum 3) qualified contractors under a Framework Agreement to undertake Small Works (involving refurbishment, painting and civil works) across its on-compound and off-compound properties in New Delhi. The Framework Agreement will be valid for 4 years from the start date of the agreement (tentatively 1 October 2026).
Successful Contractors will work within the Framework Agreement rates. As and when work is required, detailed Scope of Work along with Request for Quote will be sent to all the Contractors on the Framework. Selection of supplier for downstream work (call-off) will be based on most Economical offer/quote. Those Contractors interested in bidding for the work will submit a commercial proposal against the Scope of Work shared. A detailed Call-Off Award Procedure is provided in Statement of Service Requirement.
Scope of work includes below listed (but not limited to) activities to be performed on FCDO/BHC Sites:
- Internal Painting for Flat 2BHK, 3BHK, 4BHK and 5 BHK
- Exterior Painting
- Internal Water based enamel painting works
- Deco painting for wooden doors and windows frame works
- Melamine polishing works on Door and windows
- Melamine Polishing works on Wooden floor
- Cleaning of Flats (i.e. 2, 3, 4 & 5 BHK) after completion of work
- Griding and Polishing work of stone, marble & mosaic floor
- Caulking work
- Pigeon Netting work
- Bamboo Jafri work
- Wooden work
- Demolishing, Dismantling and Digging work
- Brick, Concrete, Stone and Tile work
- Gypsum Board Ceiling work
- Provision of MS scaffolding for off and in compound work
- Plumbing works
- Water Proofing works
- Injection Grouting Work
- Swimming Pool Refurbishment works
- Provision of Providing Technical staff as and when required
CPV: Demolition work · Miscellaneous cordage, rope, twine and netting · Miscellaneous repair and maintenance services · Painting work of buildings · Plumbing and sanitary works · Refurbishment work · Waterproofing work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 1 Oct 2026
Published description of the framework
This Framework Agreement aims to aggregate the requirement for these categories of services/works, improve spend and contract management for the FCDO. The Statement of Service Requirement will clearly define the required services, quality standards expected and timelines. Service provider will adhere to firm Service Level Agreement for better oversight. Downstream assignments/work orders under £5,000 can be placed directly with any of the contracted supplier; assignments over £5,000 will require a mini competition among the supplier selected in the framework.
The Framework Agreement will be standalone agreement that will have the term of Four (4) years, starting on 1st October 2026 (tentative date) with minimum of Three (3) suppliers enlisted. Suppliers will be chosen based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 60% weighting to technical aspects and 40% for the Commercial.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£466,102
- Economic & financial standing
Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act
- Technical & professional ability
Please refer to documentation in Tender Pack.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Experience & Capability: 15%
- Methodology & Project Plan: 15%
- Quality Assurance & Escalation Matrix: 10%
- Warranty on Workmanship & Material: 10%
- Risk Assessment Submission: 10%
- Commercials: 40%
Published award criteria (6)
- Experience & Capability: a) Please provide brief description of working on your previous work which incorporate internal/external painting, polishing, enamel painting, carpentry, masonry, plumbing and other miscellaneous civil work etc. b) Please provide complete details of your experience with proof of Purchase Order/ Workorder in Embassy, Government Sector and MNC of last 05 years and contractor shall provide names, address, contact person from previous project including three reference letter from client who you have completed project of similar nature. (please provide details of sub-contractor if and where applicable)
- Methodology & Project Plan: The bidder shall provide a clear and structured methodology for the execution of works, demonstrating sequencing, resource planning, and quality delivery. In addition, the methodology must demonstrate compliance with BHC/FCDO Health & Safety requirements, including: Adherence to BHC/FCDO H&S policies shared in SOSR. Preparation and submission of task-specific methodology of each element of works mentioned in SOSR, clearly identifying key risks and control measures for high-risk activities (e.g. work at height, electrical works, hot works, confined spaces), and demonstrating integration with Permit-to-Work systems including isolation/LOTO, hot work permits, and access controls. Deployment of competent supervision and a trained workforce, including toolbox talks linked to site-specific risks Provision of emergency arrangements, including first aid, incident reporting, and escalation procedures The methodology should demonstrate a clear linkage between hazards, control measures, supervision, and on-site execution, particularly within an occupied/operational BHC environment. Evidence Requirements: Bidders must submit: Methodology for each element of works. Copy of H&S policy and safe systems of work Competency/training records for supervisors and operatives
- Quality Assurance & Escalation Matrix: A) Please provide details of Quality Assurance and Monitoring procedures for the delivery of the service of the contract. B) Describe your customer Liaison agreement including procedures for dealing with complaint or problem, escalation procedures, matrix and contact details. C) Programme detailing time scale & sequence for undertaking the works for each activities as mentioned in SOSR(In a form of BAR/Gantt. Chart). The Standard timelines are mentioned below for the painting works. However, any deviation in the SLA followed by the company should be presented. a)2 BHK Painting: - 3 days b)3 BHK Painting: - 4 days c)4 BHK Painting: - 5 days d)5 BHK Painting: - 6 days
- Warranty on Workmanship & Material: Please specify if you will provide any warranty on works and materials: how will you manage the warranty on below mentioned works: a) Internal Painting ( Emulsion & water based Emulsion). b) External Painting ( Exterior Painting with water proof paint). c) Wooden Polishing. d) Stone Floor Polishing. e)Tile/Marble/Granite/ Mandana Floor work. f) Other works as mentioned in price schedule.
- Risk Assessment Submission: Please enclose copies of risk assessments relevant to this contract. The Contractor shall submit Risk Assessments demonstrating compliance with BHC/FCDO H&S requirements. Submissions must include: a) Company-level General Risk Assessment (as per the Management of Health & Safety at Work Regulations 1999) including key activities (e.g. work at height, scaffolding, electrical/LOTO, hot works, manual handling, confined spaces), clearly identifying hazards and control measures b) MSDS/SDS and COSHH assessments for all proposed materials (where applicable) c) At least one completed RAMS from a similar project demonstrating practical implementation Evidence Requirements General Risk Assessment 2–3 relevant task-specific RAMS 1 completed RAMS (previous project) COSHH assessments + MSDS/SDS d) Contractor shall provide a Filled Copy of Risk Assessment of any previous works.
- Commercials: A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. This MUST be in the format of the spreadsheet at Schedule of Prices & Rates. Failure to provide a pricing submission in the format requested may invalidate your tender proposal.
- Economic & financial standing
Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act
- Technical & professional ability
Please refer to documentation in Tender Pack.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for Small Works (Refurbishment, Painting and Civil…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 31 Mar 2026, 05:22 BST
- Last source update
- 29 Jun 2026, 12:00 BST
- Award evaluation window
- Submission end – 24 Aug 2026
- Authority reference
CPH12345-2027- FTS notice number
2026/S 000-060697- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06786fFind a Tender- Contract terms summary
All the invoices will be paid in monthly arrers for the work. Payments of all the valid invoices will be made within 30 days.
How it was run
Official notice- Appointment period ends
- 28 Jul 2026, 17:00 BST
- Clarification deadline
- 13 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12345. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration.
Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge
Timeline
31 Mar 2026 → 1 Oct 2026 · 8 dates- Planning notice published210 days ago31 Mar 2026, 05:22 BST
- Market engagement188 days ago21 Apr 2026, 23:59 BST
An Early Market engagement is being planned on 21st April 2026. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines Interested suppliers should register their interest in participating this event by filling this form
forms.office.com/e/6Rfh8SCqDv ↗
A joining link to this virtual/hybrid market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us (via the form) by 20th April 2026.
- Next notice expected179 days ago30 Apr 2026, 23:59 BST
- Tender notice published120 days ago29 Jun 2026, 12:00 BST
- Clarification questions by105 days ago13 Jul 2026, 17:00 BST
- Admission / appointment period ends90 days ago · period end, not a bid countdown28 Jul 2026, 17:00 BST
- Award decision expected by63 days ago24 Aug 2026, 23:59 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
Notice history
6 events · 2 releases on Find a Tender · since 31 Mar 2026- Preliminary market engagement notice published31 Mar 2026, 05:22 BSTUK2
- Tender notice published29 Jun 2026, 12:00 BSTUK4
- Published value published: £466,10229 Jun 2026, 12:00 BST
- Status changed to active29 Jun 2026, 12:00 BST
- Procurement method changed29 Jun 2026, 12:00 BST
- Deadline published: 28 Jul 2026, 17:00 BST29 Jun 2026, 12:00 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender