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Published 25 May 2023, 16:24 BST

Official UK procurement notice

FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

Official notice

Authority: West Midlands Fire and Rescue Authority (Police & fire)

Framework agreement4 lotsServicesOpen procedureMax 4 lots to bid
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: UKWest Midlands (UKG)
Framework ceiling (notional)£760,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 26 Jun 2023awarded 25 Aug 2023
Lots 4max 4 to bid

What is being bought4 lots · detail below

Published requirement description

A Framework Agreement for the reactive repairs for all WMFS sites.

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems e.g. repair to a toilet. The works could potentially be required across the West Midlands region, which is split into the following areas: Birmingham North and South, Black Country North and South and Coventry and Solihull.

The Framework will be divided into the following work packages “Lots”:

Lot 1 - Building Works

Lot 2 - Electrical Works

Lot 3 - Plumbing Works

Lot 4 – Roofing works

  • Recurrence: 4 Years

CPV: Plumbing and sanitary works · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Waterproofing work

How this framework works

From the published notice
Places
up to 12 suppliers · 14 bids received (1.2 per place) · 7 appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · a supplier may bid for at most 4 of them · same evaluation weights on every lot
Lot #1Building WorksAwardedRenewal UK, West MidlandsPublished value£160,000

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 1 is specifically building related reactive works e.g. repair to a door.

Delivery: UK, West Midlands
Extensions: Details to be provided in 2027.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #2Electrical WorksAwardedRenewal West MidlandsPublished value£310,000

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 2 is specifically electrical related reactive works e.g. repair a faulty light.

Delivery: West Midlands
Extensions: Details to be provided in 2027.Variant bids: not allowed
50711000 Repair and maintenance services of electrical building installations
Lot #3Plumbing WorksCancelledRenewal West MidlandsPublished value£240,000

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 3 is specifically plumbing related reactive works e.g. blocked toilets.

Delivery: West Midlands
Extensions: Details to be provided in 2027.Variant bids: not allowed
45330000 Plumbing and sanitary works
Lot #4Roofing RepairsAwardedRenewal West MidlandsPublished value£40,000

Reactive maintenance works are those that comprise of day to day emergency repairs together with short term items to rectify immediate problems, Lot 3 is specifically roofing related reactive works e.g. leaking roof.

Delivery: West Midlands
Extensions: Details to be provided in 2027.Variant bids: not allowed
45261420 Waterproofing work

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 35%Price: 60%Social value: 5%
Published award criteria (3)
  • Quality: 35%
  • Social Value: 5%
  • Price: 60%
Lot distribution rule: Tenderers are invited to bid for all or any of the available Lots. It is the preference of the Authority that all the above Lots will be awarded to three suppliers per Lot.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE…” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 4 Years
First published
25 May 2023, 16:24 BST
Last source update
12 Sept 2023, 16:21 BST
Award evaluation window
26 Jun 2023 – …
Authority reference
C5440
FTS notice number
2023/S 000-026992
Classification (CPV)
Plumbing and sanitary worksRepair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical building installationsWaterproofing work
Delivery area
UKWest Midlands (UKG)
Official registry OCID
ocds-h6vhtk-03cf88 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Key Performance Indicators are available at appendix 8.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
26 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

26 Jun 2023 → 12 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    26 Jun 2023, 12:00 BST
  2. Bids opened
    26 Jun 2023, 12:00 BST
  3. Notice published
    12 Sept 2023, 16:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Sept 2023, 16:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 14
Contracts signed 7latest 25 Aug 2023

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £760,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR REACTIVE REPAIRS AT VARIOUS FIRE SERVICE LOCATIONS

    Signed
    25 Aug 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Building Works14bids · 14 electronic———
2 · Electrical Works14bids · 14 electronic———
4 · Roofing Repairs14bids · 14 electronic———
Whole notice14bids · 14 electronic———

Contracting authority & participating public bodies

West Midlands Fire and Rescue Authority

Contracting authorityPolice & fireRegional or local agency/officeGeneral public services VAT No. 281 2856 47 99 Vauxhall Road, Nechells, Birmingham, West Midlands, B7 4HWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

7 commercial parties on the notice
  • Arrow Services (Midlands) LimitedFramework contractor841 1874 30 1 Devon Way, Birmingham, West Midlands, B31 2TSContact email
  • Enterprise Electrical Services LimitedFramework contractor3162731 129 Western Road, Birmingham, West Midlands, B18 7QDContact email
  • KDE LimitedFramework contractor483 6987 81 Greenfields, Chester Road, Sutton Weaver, West Midlands, WA7 3EGContact email, phone
  • Midwest Electrical Services LtdFramework contractor2251570 1 Pelham Street, Wolverhampton, West Midlands, WV3 0BJContact email
  • R&R ContractsFramework contractor362894658 Unit 4 Murcury Business Park, Tamworth, West Midlands, B774RPContact email
  • RS ElectricalFramework contractorRS Electrical & Property Maintenance Ltd 23a Market Street, 23a Market Street, Hednesford, Hednesford, West Midlands, WS12 1AYContact email, phone
  • Three Pines Building Co LtdFramework contractor1064152 Cullwick Court, Cullwick Street, Wolverhampton, West Midlands, WV1 2URContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria