Find a TenderAwarded

Published 15 Jun 2021, 15:55 BST

Official UK procurement notice

Framework Agreement for Holiday Activities Programme

Official notice

Authority: London Borough of Waltham Forest (Local council)

Framework agreement2 lotsServicesOpen procedureAccelerated

Sectors: Education & Training (80) Delivery: London (UKI53)

Framework ceiling (notional)£600,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 1 Jul 2021awarded 7 Jul 2021

Lots 2see the lot list below

Framework period 5 moends 31 Dec 2021 · starts 26 Jul 2021

What is being bought2 lots · detail below

Published requirement description

The purpose of the Holiday Activities project is to deliver good quality, safe, efficient and enjoyable activities for children and young people living or being educated in the Borough. The programme is run throughout the Summer and Winter holiday period as a result of grant funding received via the Department for Education (DFE).

CPV: Education and training services

How this framework works

From the published notice

Bids received: 9 bids on the busiest of 2 lots · 13 suppliers appointed
Framework period: 5 mo from 26 Jul 2021

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £300,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Lot One – Holiday Activity Programme – 5-19-year-oldAwarded 5 moceiling above

Holiday Activity Programme – 5-19-year-old. The purpose of the Holiday Activities project is to deliver good quality, safe, efficient and enjoyable activities for children and young people living or being educated in the Borough. The programme is run throughout the Summer and Winter holiday period as a result of grant funding received via the Department for Education (DFE).

Contract period: 26 Jul 2021 – 31 Dec 2021 (5 mo)

Delivery: London

Variant bids: not allowed

80000000 Education and training services

Lot #2Lot Two – Family Sessions – 5-11-year oldsAwarded 5 moceiling above

Family Sessions – 5-11-year olds. The purpose of the Holiday Activities project is to deliver good quality, safe, efficient and enjoyable activities for children and young people living or being educated in the Borough. The programme is run throughout the Summer and Winter holiday period as a result of grant funding received via the Department for Education (DFE).

Contract period: 26 Jul 2021 – 31 Dec 2021 (5 mo)

Delivery: London

Variant bids: not allowed

80000000 Education and training services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 100%

Published award criteria (2)

Quality: 100
Price: 0

What this means for your bid

“Framework Agreement for Holiday Activities Programme” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 15 Jun 2021, 15:55 BST
Last source update: 26 Jul 2021, 15:03 BST
Award evaluation window: 1 Jul 2021 – …
Authority reference: DN550339
FTS notice number: 2021/S 000-017675
Accelerated: Accelerated procedure was used under the Light Touch Regulations to ensure the grant could be accessed by service users on the 26th July 2021.
Classification (CPV): Education and training services
Delivery area: London (UKI53)
Official registry OCID: ocds-h6vhtk-02bc38 Find a Tender

Review and risk notes

Review procedure: The contracting authority will incorporate a minimum ten (10) day calendar day standstill
period at the point the information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further de-briefing from the
contracting authority before the contract is entered into. Additional information should be
requested from the contact in Section 1.1). If an appeal regarding the award of contract has
not been successfully resolved the Public Contracts Regulations 2015 (S1 2015 No 102)
provide for aggrieved parties who have been harmed or at risk of harm by a breach of the
rules to take action in the High Court (England and Wales)

How it was run

Official notice

Run through: Proactis / ProContract · Who buys & how to bid on ProContract

Language: EN

Appointment period ends: 1 Jul 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 1 Jul 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract,due-north.com ↗

Timeline

1 Jul 2021 → 26 Jul 2021 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
1 Jul 2021, 12:00 BST
Bids opened
1 Jul 2021, 12:00 BST
Contract starts
26 Jul 2021, 00:00 BST
Notice published
26 Jul 2021, 15:03 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
26 Jul 2021, 15:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 13admitted to the panel · see the list ↓

Bids received 9busiest of 2 lots

Contracts signed 2latest 7 Jul 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot One – Holiday Activity Programme – 5-19-year-old
Signed
7 Jul 2021
Value
ceiling above
Period
… – 31 Dec 2021
Status
active
Lot Two – Family Sessions – 5-11-year olds
Signed
7 Jul 2021
Value
ceiling above
Period
… – 31 Dec 2021
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Lot One – Holiday Activity Programme – 5-19-year-old	9bids	—	—	—
2 · Lot Two – Family Sessions – 5-11-year olds	8bids	—	—	—
Whole notice	—	—	—	£600,000 – £600,000

Contracting authority & participating public bodies

London Borough of Waltham Forest

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waltham Forest Town Hall, Forest Road, London, London, E17 4JFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and Wales Royal Courts of JusticeReview body London

Framework contractors & participating bidders

13 commercial parties on the notice

1st Verse EducationFramework contractor London, London
Active LondonFramework contractor London, London
Beartuza Theatre CompanyFramework contractor London, London
E17 Puppet ProjectFramework contractor London, London
Grape EntertainersFramework contractor London, London
Leyton OrientFramework contractor London, London
MVP MediaFramework contractor London, London
Making it MindfulFramework contractor London, London
Mbilla Arts CICFramework contractor London, London
Project Zero WF cicFramework contractor London, London

Show 3 more suppliers

Shine ClubsFramework contractor London, London
West Essex Colts Community SportFramework contractor London, London
YMCA St Pauls GroupFramework contractor London, London

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria