Framework Agreement for Holiday, Activities and Food (HAF) Programme 2025

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    "description": "Southend-on-Sea City Council are seeking to establish a Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea.\nThe Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods.\nThe provision must be used to provide access to holiday activity programmes as follows:\n- At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas\n- Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea.\nThe minimum standards for the delivery of high-quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to:\n• Eat more healthily\n• Be more active\n• Take part in engaging and enriching activities\n• Be safe and not isolated\n• Have greater knowledge of health and nutrition\n• Be more engaged with school and other services\n• Have greater knowledge and awareness of the holiday club provision\nFurther details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack\nSuppliers are invited to view the documents and submit their tender to join the Framework  and the first round will close at 12 Noon on Friday 12th September 2025. The Framework will remain open for providers to join, but evaluations will be carried out 3 times a year 4 months before the next term commences.\nPlease view the documents here: https://procontract.due-north.com with the reference DN773627.",
    "tenderPeriod": {
      "endDate": "2025-09-12T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "specialRegime": [
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    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://procontract.due-north.com/Opportunities/Index?resetFilter=True&applyFilter=True&p=b16526a7-7dbd-e611-8118-000c29c9ba21&v=1",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PJDT-6566-GZNX",
      "name": "Southend-on-Sea City Council",
      "roles": [
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      ],
      "address": {
        "region": "UKH31",
        "country": "GB",
        "locality": "Southend On Sea",
        "postalCode": "SS2 6FA",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "details": {
        "url": "https://southend.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurementops@southend.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "016234-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-04-22T13:44:57+01:00",
  "ocid": "ocds-h6vhtk-04f969",
  "buyer": {
    "id": "GB-PPON-PJDT-6566-GZNX",
    "name": "Southend-on-Sea City Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-04f969",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2026-06-23T23:59:59+01:00",
          "startDate": "2025-06-24T00:00:00+01:00",
          "maxExtentDate": "2028-06-23T23:59:59+01:00"
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            "description": "Community action programme"
          },
          {
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            "description": "Recreational, cultural and sporting services"
          }
        ]
      }
    ],
    "title": "Holiday and Activities Food Programme",
    "value": {
      "currency": "GBP",
      "amountGross": 2115000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The aim of the programme is to make holiday places available to those most vulnerable children by supporting them to access food and activities for free.\nOur HAF programme is a response to this issue with evidence showing that free holiday clubs can have a positive impact on children and young people and that they work best when they:\n• provide consistent and easily accessible enrichment activities\n• cover more than just breakfast or lunch\n• involve children (and parents) in food preparation\n• use local partnerships and connections, particularly with the VCSO sector\nThe holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year.\nThis covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards.\nOur expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate.\nAll food provided as part of the programme must:\n• comply with regulations on food preparation:\n• take into account allergies and dietary requirements (see the allergy guidance for schools)\n• take into account any religious or cultural requirements for food • meet School Food Standards guidance.\nThe holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year. This covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards. Our expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate. All food provided as part of the programme must: • comply with regulations on food preparation: • take into account allergies and dietary requirements (see the allergy guidance for schools) • take into account any religious or cultural requirements for food • meet School Food Standards guidance",
    "communication": {
      "futureNoticeDate": "2025-05-01T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-PPON-PJDT-6566-GZNX",
      "name": "Southend-on-Sea City Council",
      "roles": [
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      ],
      "address": {
        "region": "UKH31",
        "country": "GB",
        "locality": "Southend On Sea",
        "postalCode": "ss2 6fa",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurementops@southend.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "016234-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/016234-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-04-22T13:44:57+01:00"
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "011518-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-03-27T12:02:09Z",
  "ocid": "ocds-h6vhtk-04f969",
  "buyer": {
    "id": "GB-PPON-PJDT-6566-GZNX",
    "name": "Southend-on-Sea City Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-04f969",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2026-06-23T23:59:59+01:00",
          "startDate": "2025-06-24T00:00:00+01:00",
          "maxExtentDate": "2028-06-23T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH31",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85322000",
            "scheme": "CPV",
            "description": "Community action programme"
          },
          {
            "id": "92000000",
            "scheme": "CPV",
            "description": "Recreational, cultural and sporting services"
          }
        ]
      }
    ],
    "title": "Holiday and Activities Food Programme",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The aim of the programme is to make holiday places available to those most vulnerable children by supporting them to access food and activities for free.\nOur HAF programme is a response to this issue with evidence showing that free holiday clubs can have a positive impact on children and young people and that they work best when they: \n• provide consistent and easily accessible enrichment activities\n • cover more than just breakfast or lunch \n• involve children (and parents) in food preparation \n• use local partnerships and connections, particularly with the VCSO sector\nThe holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year.\nThis covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards. \nOur expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate. \nAll food provided as part of the programme must:\n • comply with regulations on food preparation: \n• take into account allergies and dietary requirements (see the allergy guidance for schools) \n• take into account any religious or cultural requirements for food • meet School Food Standards guidance.\nThe holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year. This covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards. Our expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate. All food provided as part of the programme must: • comply with regulations on food preparation: • take into account allergies and dietary requirements (see the allergy guidance for schools) • take into account any religious or cultural requirements for food • meet School Food Standards guidance\nThe annual contract value is estimated to be £705,000.00 for year 1 with an option to extend the contract for a further 2 years in 1 year increments.",
    "communication": {
      "futureNoticeDate": "2025-04-28T23:59:59+01:00"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PJDT-6566-GZNX",
      "name": "Southend-on-Sea City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH31",
        "country": "GB",
        "locality": "Southend On Sea",
        "postalCode": "ss2 6fa",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "meganhunt@southend.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "011518-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/011518-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-03-27T12:02:09Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-04-25T23:59:59+01:00",
        "description": "The market engagement event will be a face to face meeting at the Civic Centre in Southend-on-Sea where an overview of the services and procurement timeline and process will be presented. Expressions of interest to attend this event should be sent to meganhunt@southend.gov.uk and an invitation will be sent to attend the event. This is likely to be on the 23rd April from 10-12pm (please note this is subject to change)"
      }
    ]
  },
  "initiationType": "tender"
}