Official UK procurement notice
Framework Agreement for Event Management Goods and Services
Authority: Cumberland Council (Local council)
Sectors: Radio, television, communication, telecommunication and related equipment (32)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Installation services (except software) (51)+3 more Delivery: North West (UKD1)
Framework ceiling (notional)£500,000envelope for 12 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 23 Jun 2025
Lots 12see the lot list below
Framework period 3 yrsup to 4 yrs with extensions · starts 30 Jul 2025
What is being bought12 lots · detail below
Published requirement descriptionIn this framework there will be two distinct areas in which contractors may apply to operate in one or both areas (Northern and Southern), and there will be six lots in both areas ranging from necessary services and goods required for Cumberland events: Medical Provision, Security and Stewarding Provision, Infrastructure Provision, Av & Tec Provision, Road Management and Marquees
CPV: Installation services (except software) · Medical practice services · Medical specialist services · Radio, television, communication, telecommunication and related equipment · Road transport services · Security services · Sunshades · Umbrellas
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 3 yrs · up to 4 yrs from 30 Jul 2025
Published description of the framework
- Works to be undertaken following a quotation exercise will require the composition of a Request for Quotation (RFQ) letter and suitable specification by the officer. - The Council acknowledges that a contractor's capacity to undertake work may vary, and thus, allows Contractors to withdraw or opt out from tender opportunities as necessary. This flexibility enables us to monitor trends and enhance the framework progressively. - For each subsequent competition opportunity, we will provide specific project details via email. These details will include the location, set up, event day and breakdown dates and required staff / items. - RFQ's will be awarded to the lowest bidder - Following the agreement of a decision to proceed with works via day rates or a quotation, the officer will issue a call-off order form detailing the contract works, key contacts and other service deliverables. This will be signed and returned by the contractor prior to works commencing. - All quotations will be fixed as per the terms of the overall framework contract.
Lots and requirements (12)Procurement structure
12 lots · all with a published value · same evaluation weights on every lotLot #1Northern Area - Medical ProvisionAwardedRenewalPublished value£37,500
This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events.
- Value
- £37,500 exc. VAT · £42,500 inc. VAT
- Extensions
- One available extension of 12 months available
85121000 Medical practice services
Lot #2Security & Stewarding - Northern AreaAwardedRenewalPublished value£37,500
This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events.
- Value
- £37,500 exc. VAT · £42,500 inc. VAT
- Extensions
- One available extension of 12 months available
79710000 Security services
Lot #3Infrastructure - Northern AreaAwardedRenewalPublished value£37,500
This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events.
- Value
- £37,500 exc. VAT · £42,500 inc. VAT
- Extensions
- One available extension of 12 months available
51000000 Installation services (except software)
Lot #4AV & Tech - Northern AreaAwardedRenewalPublished value£12,500
This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event.
- Value
- £12,500 exc. VAT · £15,000 inc. VAT
- Extensions
- One available extension of 12 months available
32000000 Radio, television, communication, telecommunication and related equipment
Lot #5Road Management - Northern AreaAwardedRenewalPublished value£75,000
This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event.
- Value
- £75,000 exc. VAT · £90,000 inc. VAT
- Extensions
- One available extension of 12 months available
60100000 Road transport services
Lot #6Marquees - Northern AreaAwardedRenewalPublished value£12,500
This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event
- Value
- £12,500 exc. VAT · £15,000 inc. VAT
- Extensions
- One available extension of 12 months available
39295100 Sunshades39295200 Umbrellas
Lot #7Medical Provision - Southern AreaAwardedRenewalPublished value£37,000
This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events in the Southern Area
- Value
- £37,000 exc. VAT · £42,500 inc. VAT
- Extensions
- One available extension of 12 months available
85121200 Medical specialist services
Lot #8Security & Stewarding - Southern AreaAwardedRenewalPublished value£37,500
This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events in the Southern Area.
- Value
- £37,500 exc. VAT · £42,500 inc. VAT
- Extensions
- One available extension of 12 months available
79710000 Security services
Lot #9Infrastructure - Southern AreaAwardedRenewalPublished value£75,000
This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events in the southern area.
- Value
- £75,000 exc. VAT · £90,000 inc. VAT
- Extensions
- One available extension of 12 months available
51000000 Installation services (except software)
Lot #10AV & Tech - Southern AreaAwardedRenewalPublished value£12,500
This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event in the southern area.
- Value
- £12,500 exc. VAT · £15,000 inc. VAT
- Extensions
- One available extension of 12 months available
32000000 Radio, television, communication, telecommunication and related equipment
Lot #11Road Management - Southern AreaAwardedRenewalPublished value£75,000
This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event in the southern area.
- Value
- £75,000 exc. VAT · £90,000 inc. VAT
- Extensions
- One available extension of 12 months available
60100000 Road transport services
Lot #12Marquees - Southern AreaAwardedRenewalPublished value£12,500
This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event in the southern area.
- Value
- £12,500 exc. VAT · £15,000 inc. VAT
- Extensions
- One available extension of 12 months available
39295200 Umbrellas
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 12 lots
Published sub-criteria (4)
- Experience — 30%
- Working Standards — 30%
- Price — 30%
- Social Value — 10%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Jun 2025, 15:12 BST
- Last source update
- 27 Jun 2025, 15:12 BST
- Award evaluation window
- Submission end — 4 Jul 2025, 23:59 BST
- Accelerated
- State of urgency
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0513a2Find a Tender
How it was run
Official notice- Appointment period ends
- 23 Jun 2025, 12:00 BST
- Clarification deadline
- 16 Jun 2025, 23:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
9 published dates · Europe/London- Planning notice published14 May 2025, 16:38 BST
- Market engagement21 May 2025, 23:59 BST
Cumberland Council Healthy Places Team, who are responsible for delivering numerous events across Cumberland per annum, are in the process of establishing an 'Event Provision Framework'. The Healthy Places Team have adopted an Event Sustainability Commitment. This commitment puts local businesses, more…
economies, communities and the environment at the forefront of all events. Therefore, as your company provides the services and goods that will be outlined in the framework, we invite you to provide comment on our intended approach detailed below to ensure it is practical for all while ensuring you are aware of the upcoming opportunity. We believe this approach will enable us to expand our event sustainability commitment further by ensuring opportunities to provide goods and services are distributed fairly to. Events will vary in location across the County, and creating a well-established framework across the two areas will allow businesses to bid for the relevant lots in their area for a range of events per annum. Those events ranging from: - Taste Wigton - Taste of the Sea - Upperby Gallery - Taste Cumbria - Fire Show - Taste Carlisle - Taste Christmas Lig Due to the scale of the district, and the vast spread of events taking place over the three former district councils which were merged into the Cumberland unitary authority, there will be two district areas which contractors may apply to operate within, as per the diagram below. Contractors may apply to operate in either both or one of the areas: Northern Area (Dark Green) The Northern area consists of the former Carlisle City Council district. Events Taking place in this area, although this may vary every year: Upperby Gala Fireshow Southern Area (Light Green) The Southern area consist of the former Allerdale Borough Council and Copeland Borough Council districts. Events Taking place in this area, although this may vary every year: Taste Wigton Taste of the Sea Taste Cumbria Taste Carlisle Taste Christmas Lots There will be five different lots within each area, with work to be disrupted as followed: Lot 1 - Medical Provision - This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events. Lot 2 Security and Stewarding Provision - This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events. Lot 3 Infrastructure Provision - This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events. Lot 4 Av & Tec Provision - This lot will be used for the provision, installation and removal of safe, tested and appropriate AV&Tec solution for each relevant event. Lot 5 Road Management - This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event. Lot 6 Marquees - This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event, Although the six lots will be in both the northern and southern area, the specifications are the same, but the requirements may vary depending on the nature and size of the event. Due to the contrast between lots, each lot will have a unique set of requirements and pricing schedules that will be used in the evaluation of your bid. In order to be on the framework, suppliers must register their interest on The Chest to receive the tender documents and submit them by the deadline that will be provided. The agreement will have a duration of 36 months, with an option for the council to extend for an additional 12 months if desired and will have no minimum level of spend with any contractor is implied. Based on what we've provided we are asking for feedback on the above by 5pm on Wednesday 21st May. All feedback will be given consideration. - Tender notice published23 May 2025, 10:35 BST
- Next notice expected23 May 2025, 23:59 BST
- Clarification questions by16 Jun 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown23 Jun 2025, 12:00 BST
- Latest notice published27 Jun 2025, 15:12 BST
- Award decision expected by4 Jul 2025, 23:59 BST
- Contract starts30 Jul 2025, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Lot | Awarded to | Value | Date | Status |
|---|---|---|---|---|
| 1 · Northern Area - Medical Provision; 10 · AV & Tech - Southern Area; 11 · Road Management - Southern Area; 12 · Marquees - Southern Area; 2 · Security & Stewarding - Northern Area; 3 · Infrastructure - Northern Area; 4 · AV & Tech - Northern Area; 5 · Road Management - Northern Area; 6 · Marquees - Northern Area; 7 · Medical Provision - Southern Area; 8 · Security & Stewarding - Southern Area; 9 · Infrastructure - Southern Area | supplier not published | — | 12 Jun 2025 | Cancelled |
Notice history
11 events · 3 releases on Find a Tender · since 14 May 2025- Procurement termination notice published27 Jun 2025, 15:12 BSTUK12
- Published value updated27 Jun 2025, 15:12 BSTwas £500,000
- Status changed to complete27 Jun 2025, 15:12 BST
- Procurement method changed27 Jun 2025, 15:12 BST
- Deadline withdrawn27 Jun 2025, 15:12 BST
- Buyer details updated27 Jun 2025, 15:12 BST
- Tender notice published23 May 2025, 10:35 BSTUK4
- Status changed to active23 May 2025, 10:35 BST
- Procurement method changed23 May 2025, 10:35 BST
- Deadline published: 23 Jun 2025, 12:00 BST23 May 2025, 10:35 BST
- Preliminary market engagement notice published14 May 2025, 16:38 BSTUK2
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender