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Published 16 Nov 2022, 12:38 GMT

Official UK procurement notice

Framework Agreement for Datacentre Technologies Supply & Support and Hardware Maintenance

Official notice

Authority: Flintshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Installation services (except software) (51)IT Services & Software (72) Delivery: Wales (UKL13)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 16 Dec 2022awarded 31 Mar 2023
Lots 2see the lot list below
Framework period 4 yrsends 31 Mar 2027 · starts 1 Apr 2023

What is being bought2 lots · detail below

Published requirement description

FRAMEWORK AGREEMENT FOR Datacentre Technologies Supply & Support and Hardware Maintenance

CPV: Data-processing machines (hardware) · Hardware consultancy services · Hardware installation services

How this framework works

From the published notice
Places
up to 10 suppliers · 4 bids on the busiest of 2 lots (0.4 per place) · 4 appointed
Framework period
4 yrs from 1 Apr 2023

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Datacentre Technologies Supply & SupportCancelled 4 yrs

Denbighshire and Flintshire County Councils wish to establish a Framework Agreement for the procurement and support of new and existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell, and Lenovo Technologies. This framework is to support each authority to procure hardware, software, and hardware maintenance to support both the existing infrastructure and new and emerging technologies and strategies that each may develop.

The Framework aims to achieve value for money together with partnership working arrangements with a small number of key suppliers to develop data centre-based hardware and software systems and hardware maintenance. Suppliers on the Framework will be key to helping each authority achieve its strategic goals and plans in terms of IT Technologies.

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: Wales · Flintshire and Denbighshire
Variant bids: not allowed
30210000 Data-processing machines (hardware)51611100 Hardware installation services72100000 Hardware consultancy services
Lot #2Datacentre Technologies Hardware MaintenanceCancelled 4 yrs

Denbighshire and Flintshire County Council's wish to establish a Framework Agreement for the Hardware Maintenance of existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Divisions all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell and Lenovo Technologies. This framework is to support each authority with hardware maintenance to support both the existing infrastructure.

The Framework aims to achieve value for money together with partnership working arrangements with a key supplier to develop datacentre hardware maintenance

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: Wales · Denbighshire and Flintshire
Variant bids: not allowed
30210000 Data-processing machines (hardware)51611100 Hardware installation services72100000 Hardware consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 25%Social value: 5%
Published award criteria (3)
  • Quality: 70%
  • Social Value: 5%
  • Price: 25%
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
  • “Framework Agreement for Datacentre Technologies Supply & Support and…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Nov 2022, 12:38 GMT
Last source update
24 Apr 2023, 14:51 BST
Award evaluation window
16 Dec 2022 – …
FTS notice number
2023/S 000-011679
Classification (CPV)
Data-processing machines (hardware)Hardware consultancy servicesHardware installation services
Delivery area
Wales (UKL13)
Official registry OCID
ocds-h6vhtk-0384e5 Find a Tender

Publisher note: (WA Ref:131025)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
16 Dec 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
120 days from the deadline
Bids opened
16 Dec 2022, 13:30 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

16 Dec 2022 → 24 Apr 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 Dec 2022, 12:00 GMT
  2. Bids opened
    16 Dec 2022, 13:30 GMT
  3. Contract starts
    1 Apr 2023, 00:00 BST
  4. Notice published
    24 Apr 2023, 14:51 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Apr 2023, 14:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 2 lots
Contracts signed 2latest 31 Mar 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Datacentre Technologies Supply & Support

    Signed
    31 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2027
    Status
    active

  • Datacentre Technologies Hardware Maintenance

    Signed
    31 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Datacentre Technologies Supply & Support3bids · 3 electronic · 3 from abroad3——
2 · Datacentre Technologies Hardware Maintenance4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

Flintshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Mold, Flintshire, Wales, CH7 6NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

4 commercial parties on the notice
  • CelerityFramework contractor 2 St George's Court, Kirkham, UK, PR42EF
  • RecartaFramework contractor The Atrium, Curtis Road, Dorking, UK, RH41XA
  • Service ExpressFramework contractor Unit 1, Franklin Court, Priory Business Park, Stannard Way, Bedford, UK, MK443JZ
  • Total Computer Networks LtdFramework contractor 1 Brooklands Court, Kettering, UK, NN156FD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria