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AwardedFind a Tender · award

Framework Agreement for Datacentre Technologies Supply & Support and Hardware Maintenance

Buyer: Flintshire County Council →

BuyerFlintshire County Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published24 Apr 2023

What is being bought

FRAMEWORK AGREEMENT FOR Datacentre Technologies Supply & Support and Hardware Maintenance

Delivery location

UKL13 · UKL23 · UKL13 · UKL23

Categories

Data-processing machines (hardware) 30210000Hardware installation services 51611100Hardware consultancy services 72100000Hardware installation services 51611100

Lot details

Datacentre Technologies Supply & Support

Denbighshire and Flintshire County Councils wish to establish a Framework Agreement for the procurement and support of new and existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell, and Lenovo Technologies. This framework is to support each authority to procure hardware, software, and hardware maintenance to support both the existing infrastructure and new and emerging technologies and strategies that each may develop. The Framework aims to achieve value for money together with partnership working arrangements with a small number of key suppliers to develop data centre-based hardware and software systems and hardware maintenance. Suppliers on the Framework will be key to helping each authority achieve its strategic goals and plans in terms of IT Technologies.

Statuscancelled

Award criteria
Quality — 70%
Social Value — 5%
price — 25%

Datacentre Technologies Hardware Maintenance

Denbighshire and Flintshire County Council's wish to establish a Framework Agreement for the Hardware Maintenance of existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils. The Authorities IT Divisions all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell and Lenovo Technologies. This framework is to support each authority with hardware maintenance to support both the existing infrastructure. The Framework aims to achieve value for money together with partnership working arrangements with a key supplier to develop datacentre hardware maintenance

Statuscancelled

Award criteria
Quality — 70
Social Value — 5%
price — 25%

What is included

ItemCategoryQuantity
1Data-processing machines (hardware), Hardware consultancy services, Hardware installation servicesNot published
2Data-processing machines (hardware), Hardware installation services, Hardware consultancy servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Data-processing machines (hardware) (30210000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 301,7234 median · 34.2 average (740 of 1,723 with a bid count)3.9 average (824 of 1,723 with named award suppliers)Not published
Same buyer15 median · 5 average (1 of 1 with a bid count)1 average (1 of 1 with named award suppliers)Not published
Delivery region: UKL1333.5 median · 3.5 average (2 of 3 with a bid count)1 average (2 of 3 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementYes
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Datacentre Technologies Supply & Support

Statusactive
Value£1,500,000

Datacentre Technologies Hardware Maintenance

Statusactive
Value£1,500,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0384e5
Latest release ID011679-2023
Latest release timestampMon Apr 24 2023 13:51:33 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source2
Tender items in source2
Tender documents in source0
Awards in latest release2
Contracts in latest release2
Parties in latest release7

Notice history

DateEventReference
24 Apr 2023award, contract011679-2023
16 Nov 2022tender032490-2022

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
24 Apr 2023 · 011679-2023 · award, contract
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      "description": "Hardware installation services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-753",
      "name": "Flintshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL23",
        "locality": "Flintshire",
        "postalCode": "CH7 6NA",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Mold"
      },
      "details": {
        "url": "https://www.flintshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Flintshire County Council"
      },
      "contactPoint": {
        "email": "procurement@flintshire.gov.uk",
        "telephone": "+44 1352701814"
      }
    },
    {
      "id": "GB-FTS-1558",
      "name": "Denbighshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL13",
        "locality": "Ruthin",
        "postalCode": "LL15 1YN",
        "countryName": "United Kingdom",
        "streetAddress": "Wynnstay Road"
      },
      "details": {
        "url": "http://www.denbighshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280"
      },
      "identifier": {
        "legalName": "Denbighshire County Council"
      },
      "contactPoint": {
        "email": "procurement@denbighshire.gov.uk",
        "telephone": "+44 1824712612"
      }
    },
    {
      "id": "GB-FTS-80969",
      "name": "Celerity",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Kirkham",
        "postalCode": "PR42EF",
        "countryName": "United Kingdom",
        "streetAddress": "2 St George's Court"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Celerity"
      }
    },
    {
      "id": "GB-FTS-80970",
      "name": "Recarta",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Dorking",
        "postalCode": "RH41XA",
        "countryName": "United Kingdom",
        "streetAddress": "The Atrium, Curtis Road"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Recarta"
      }
    },
    {
      "id": "GB-FTS-80971",
      "name": "Total Computer Networks Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Kettering",
        "postalCode": "NN156FD",
        "countryName": "United Kingdom",
        "streetAddress": "1 Brooklands Court"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Total Computer Networks Ltd"
      }
    },
    {
      "id": "GB-FTS-80972",
      "name": "Service Express",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Bedford",
        "postalCode": "MK443JZ",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 1, Franklin Court, Priory Business Park, Stannard Way"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Service Express"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "011679-2023-1",
      "title": "Datacentre Technologies Supply & Support",
      "value": {
        "amount": 1500000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "011679-2023-1",
      "dateSigned": "2023-03-31T00:00:00+01:00"
    },
    {
      "id": "011679-2023-2",
      "title": "Datacentre Technologies Hardware Maintenance",
      "value": {
        "amount": 1500000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "011679-2023-2",
      "dateSigned": "2023-03-31T00:00:00+01:00"
    }
  ],
  "description": "(WA Ref:131025)",
  "initiationType": "tender"
}
16 Nov 2022 · 032490-2022 · tender
{
  "id": "032490-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-11-16T12:38:06Z",
  "ocid": "ocds-h6vhtk-0384e5",
  "buyer": {
    "id": "GB-FTS-753",
    "name": "Flintshire County Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0384e5",
    "lots": [
      {
        "id": "1",
        "title": "Datacentre Technologies Supply & Support",
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "Denbighshire and Flintshire County Councils wish to establish a Framework Agreement for the procurement and support of new and existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils.  The Authorities IT Departments all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell, and Lenovo Technologies.  This framework is to support each authority to procure hardware, software, and hardware maintenance to support both the existing infrastructure and new and emerging technologies and strategies that each may develop.\nThe Framework aims to achieve value for money together with partnership working arrangements with a small number of key suppliers to develop data centre-based hardware and software systems and hardware maintenance.  Suppliers on the Framework will be key to helping each authority achieve its strategic goals and plans in terms of IT Technologies.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70%"
            },
            {
              "name": "Social Value",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "25%"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2023-04-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Datacentre Technologies Hardware Maintenance",
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "Denbighshire and Flintshire County Council's wish to establish a Framework Agreement for the Hardware Maintenance of existing Datacentre IT Systems utilised by Denbighshire and Flintshire County Councils.  The Authorities IT Divisions all provide business systems separately to their own individual organisation; however, each authority deploys similar IT systems that support these applications based on IBM, Dell and Lenovo Technologies.  This framework is to support each authority with hardware maintenance to support both the existing infrastructure.\nThe Framework aims to achieve value for money together with partnership working arrangements with a key supplier to develop datacentre hardware maintenance",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70"
            },
            {
              "name": "Social Value",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "25%"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2023-04-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Flintshire and Denbighshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKL13"
          },
          {
            "region": "UKL23"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30210000",
            "scheme": "CPV",
            "description": "Data-processing machines (hardware)"
          },
          {
            "id": "72100000",
            "scheme": "CPV",
            "description": "Hardware consultancy services"
          },
          {
            "id": "51611100",
            "scheme": "CPV",
            "description": "Hardware installation services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Denbighshire and Flintshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKL13"
          },
          {
            "region": "UKL23"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30210000",
            "scheme": "CPV",
            "description": "Data-processing machines (hardware)"
          },
          {
            "id": "51611100",
            "scheme": "CPV",
            "description": "Hardware installation services"
          },
          {
            "id": "72100000",
            "scheme": "CPV",
            "description": "Hardware consultancy services"
          }
        ]
      }
    ],
    "title": "Framework Agreement for Datacentre Technologies Supply & Support and Hardware Maintenance",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2022-12-16T13:30:00Z",
      "address": {
        "streetAddress": "Electronic access via Proactis Source to Contract"
      },
      "description": "Authorised Officers only who are part of the Project Team for this tender."
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 10
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2022-12-16T13:30:00Z"
    },
    "description": "FRAMEWORK AGREEMENT FOR Datacentre Technologies Supply & Support and Hardware Maintenance",
    "tenderPeriod": {
      "endDate": "2022-12-16T12:00:00Z"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "51611100",
      "scheme": "CPV",
      "description": "Hardware installation services"
    },
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-753",
      "name": "Flintshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL23",
        "locality": "Flintshire",
        "postalCode": "CH7 6NA",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, Mold"
      },
      "details": {
        "url": "http://www.flintshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Flintshire County Council"
      },
      "contactPoint": {
        "url": "https://supplierlive.proactisp2p.com",
        "email": "procurement@flintshire.gov.uk",
        "telephone": "+44 1352701814"
      }
    },
    {
      "id": "GB-FTS-1558",
      "name": "Denbighshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL13",
        "locality": "Ruthin",
        "postalCode": "LL15 1YN",
        "countryName": "United Kingdom",
        "streetAddress": "Wynnstay Road"
      },
      "details": {
        "url": "http://www.denbighshire.gov.uk",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280"
      },
      "identifier": {
        "legalName": "Denbighshire County Council"
      },
      "contactPoint": {
        "email": "procurement@denbighshire.gov.uk",
        "telephone": "+44 1824712612"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "Instructions\n1. Log in to PROACTIS at https://supplierlive.proactisp2p.com\n2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3\n3. Click the “Sign Up” button at the bottom of the window\n4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.\n5. Please make a note of the Organisation ID and User Name, then click “Register”\n6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.\n7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.\n8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.\n9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)\n10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)\n11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.\n12. In the Finish screen please enter a new password and note all your Login details for future reference.\n13. Now click “Complete Registration” and you will enter the Supplier Network page.\n14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.\n15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please\nensure that you select the correct one.\n16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ\nand Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download\nall documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for\nBidders document.\n17. You can now either create your response”, or “Decline” this opportunity.\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nDetails of Community Benefits can be found in the tender documents.\n(WA Ref:126418)",
  "initiationType": "tender"
}