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AwardedFind a Tender · award

Forensic Evidence Management System (FEMS) Support & Maintenance

Buyer: Scottish Police Authority →

BuyerScottish Police Authority
StatusAwarded
DeadlineNot published
ValueValue not published
Published25 Aug 2025

What is being bought

The Authority required a contract to be put in place for the ongoing support and maintenance of previously purchased Starlims perpetual licences. A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.

Delivery location

UKM

Categories

Software support services 72261000Software maintenance and repair services 72267000

Lot details

Lot 1

The Authority required to appoint a Contractor for the provision of a Support and Maintenance Agreement for the existing Starlims Forensic Evidence Management System currently in use within SPA Forensics Services. A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.

Statuscancelled

Award criteria
price

What is included

ItemCategoryQuantity
1Software support servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Software support services (72261000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 725,9791 median · 14.4 average (2,177 of 5,979 with a bid count)1.9 average (2,595 of 5,979 with named award suppliers)Not published
Same buyer38.5 median · 8.5 average (2 of 3 with a bid count)1 average (2 of 3 with named award suppliers)Not published
Delivery region: UKM3213 median · 6.4 average (161 of 321 with a bid count)1.3 average (180 of 321 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleStarlims UK Limited own the intellectual property rights of the software and are the only supplier capable of providing support and maintenance of the software or any required enhancements.
Rationale classificationsThe works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

051081-2025-PROC-24-2470-1

Statusactive
SupplierSTARLIMS

Contracts

051081-2025-PROC-24-2470-1

Statusactive
Value£670,909

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-02a10d
Latest release ID051081-2025
Latest release timestampMon Aug 25 2025 08:00:15 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodlimited
Procurement method detailsAward procedure without prior publication of a call for competition
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
25 Aug 2025award, contract051081-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "051081-2025",
  "tag": [
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    "contract"
  ],
  "bids": {
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      {
        "id": "6",
        "value": 1,
        "measure": "bids",
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      },
      {
        "id": "7",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "10",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-08-25T09:00:15+01:00",
  "ocid": "ocds-h6vhtk-02a10d",
  "buyer": {
    "id": "GB-FTS-158789",
    "name": "Scottish Police Authority"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808054"
    }
  ],
  "awards": [
    {
      "id": "051081-2025-PROC-24-2470-1",
      "status": "active",
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          "name": "STARLIMS"
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  "tender": {
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        },
        "hasOptions": true,
        "description": "The Authority required to appoint a Contractor for the provision of a Support and Maintenance Agreement for the existing Starlims Forensic Evidence Management System currently in use within SPA Forensics Services.\nA Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.",
        "awardCriteria": {
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            }
          ]
        }
      }
    ],
    "items": [
      {
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    ],
    "title": "Forensic Evidence Management System (FEMS) Support & Maintenance",
    "status": "complete",
    "coveredBy": [
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    ],
    "legalBasis": {
      "id": "32014L0024",
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    },
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    "classification": {
      "id": "72267000",
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    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Starlims UK Limited own the intellectual property rights of the software and are the only supplier capable of providing support and maintenance of the software or any required enhancements.",
    "procurementMethodRationaleClassifications": [
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  },
  "parties": [
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      },
      "details": {
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        "classifications": [
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            "description": "Public order and safety"
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      },
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      },
      "contactPoint": {
        "email": "ProcurementTenders@scotland.police.uk",
        "telephone": "+44 1786895668"
      }
    },
    {
      "id": "GB-FTS-158790",
      "name": "STARLIMS",
      "roles": [
        "supplier"
      ],
      "address": {
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        "locality": "Manchester",
        "postalCode": "M33 7FT",
        "countryName": "United Kingdom",
        "streetAddress": "Crossgate House, Cross Street Sale, Cheshire,  United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "STARLIMS"
      },
      "contactPoint": {
        "telephone": "+44 7703680131"
      }
    },
    {
      "id": "GB-FTS-220",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
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      "value": {
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      },
      "status": "active",
      "awardID": "051081-2025-PROC-24-2470-1",
      "dateSigned": "2025-07-30T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:808054)",
  "initiationType": "tender"
}
Complete JSON history (1 releases)
25 Aug 2025 · 051081-2025 · award, contract
{
  "id": "051081-2025",
  "tag": [
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    "contract"
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  "bids": {
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        "id": "7",
        "value": 1,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 1,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "10",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-08-25T09:00:15+01:00",
  "ocid": "ocds-h6vhtk-02a10d",
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    "name": "Scottish Police Authority"
  },
  "links": [
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          "name": "STARLIMS"
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      ],
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    }
  ],
  "tender": {
    "id": "PROC-24-2470",
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        "status": "cancelled",
        "options": {
          "description": "A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period"
        },
        "hasOptions": true,
        "description": "The Authority required to appoint a Contractor for the provision of a Support and Maintenance Agreement for the existing Starlims Forensic Evidence Management System currently in use within SPA Forensics Services.\nA Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.",
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    ],
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    "status": "complete",
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    "classification": {
      "id": "72267000",
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      "description": "Software maintenance and repair services"
    },
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    {
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      "name": "STARLIMS",
      "roles": [
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      ],
      "address": {
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        "locality": "Manchester",
        "postalCode": "M33 7FT",
        "countryName": "United Kingdom",
        "streetAddress": "Crossgate House, Cross Street Sale, Cheshire,  United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
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        "legalName": "STARLIMS"
      },
      "contactPoint": {
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      }
    },
    {
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      "name": "Glasgow Sheriff Court",
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      ],
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      },
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        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
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  "initiationType": "tender"
}