Find a TenderAwardedContract details notice

Published 13 Oct 2025, 16:03 BST

Official UK procurement notice

For the provision of the Servicing & Maintenance of Air Handling, Air Conditioning, Domestic Extract Fans and Associated Equipment for the campuses in Carlisle x 2, Ambleside & Lancaster

Official notice

Authority: University of Cumbria (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Delivery location not published

Published estimate£180,000≈ £60k / year · £216,000 inc. VAT32.6% below published estimate

Submissions closed 7 Nov 2025awarded 10 Dec 2025

Awarded to Hla Services Ltd

Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The University of Cumbria are seeking a supplier for the provision of planned preventative maintenance and bi-annual servicing of the University’s Air Conditioning & Air Handling Units and associated equipment, together with an Annual Service & Cleaning of the Domestic Extract Fans on the Campuses of: Brampton Road & Fusehill Street in Carlisle, plus our Ambleside & Lancaster Campuses. It is also possible that our new Campus in Barrow may be added into the Contract later in 2026.

CPV: Repair and maintenance services of electrical and mechanical building installations · Ventilation and air-conditioning installation work

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£180,000

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £180,000 exc. VAT · £216,000 inc. VAT

Extensions: a 2 year extension may be available

45331200 Ventilation and air-conditioning installation work 50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 60 quality/40 price

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Oct 2025, 16:03 BST
Last source update: 16 Dec 2025, 08:49 GMT
Authority reference: 26-02
FTS notice number: 2025/S 000-064897
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of electrical and mechanical building installationsVentilation and air-conditioning installation work
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05ae8e Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 7 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofcumbria ↗

Timeline

13 Oct 2025 → 16 Dec 2025 · 4 dates

Tender notice published374 days ago
13 Oct 2025, 16:03 BST
Submission deadline349 days ago
7 Nov 2025, 12:00 GMT
Contract starts326 days ago
1 Dec 2025
Latest notice published310 days ago
16 Dec 2025, 08:49 GMT

Notice history

5 events · 3 releases on Find a Tender · since 13 Oct 2025

Tender notice published
13 Oct 2025, 16:03 BST
UK4
Contract award notice published
15 Dec 2025, 12:07 GMT
UK6
Status changed to complete
15 Dec 2025, 12:07 GMT
Contract details notice published
16 Dec 2025, 08:49 GMT
UK7
Contract signature expected
16 Dec 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £121,2771 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 15 Dec 2025

Awarded to	Value	Date	Status
Hla Services Ltd17 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: 2 x 12 months	£121,277	10 Dec 2025	Awarded

Contracts

Contract 1 · Hla Services Ltd
Signed
15 Dec 2025
Value
£121,277
Period
17 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030 with extensions
Status
active
Extensions
2 x 12 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

THE UNIVERSITY OF CUMBRIA

Contracting authorityPublic authority - central government GB-COH: 06033238 Fusehill Street, Cumbria, North West, CA1 2HHContact email

Bidders & participating suppliers

1 commercial party on the notice

HLA Services Ltd.Awarded supplierGB-COH: 04663855 Boldon Business Park, Boldon, North East, NE35 9PYContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Dec 2025, 08:49 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender15 Dec 2025, 12:07 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 Oct 2025, 16:03 BST