Official UK procurement notice
For the Provision of Conference Chairs to BWUH (Belfast Waterfront Ulster Hall )
Authority: BELFAST WATERFRONT AND ULSTER HALL LIMITED (Public body)
What is being bought
Published requirement descriptionThe selected contractor will be tasked with providing BWUH with suitable conference seating for ICC Belfast as part of an upgrade to the current furniture inventory. This tender invites responses from qualified candidates for the following:
- Supply of seating
- Supply of seating transportation systems
- Suitable warranty
CPV: Conference-room furniture · Seats, chairs and related products, and associated parts
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers
- Framework period
- 3 mo · up to 5 mo from 31 Jul 2026
Published description of the framework
This framework relates to the appointment of a single supplier for the supply and delivery of conference chairs and associated transportation trolleys for ICC Belfast.
The procurement is being conducted using the Open Procedure under the Procurement Act 2023.
Contracts awarded under the framework will be based on the pricing submitted within the Schedule of Costs forming part of the Invitation to Tender documentation.
Award will be made to the supplier submitting the Most Advantageous Tender (MAT) based on the published quality and cost evaluation criteria.
No further competition process is anticipated following award.
The framework is intended solely for the procurement requirements described within the tender documentation and is not intended for wider multi-authority use.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£90,000
- Economic & financial standing
Tenderers must demonstrate that they have the legal and financial capacity to deliver the contract requirements described within the procurement documents.
Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023.
The successful tenderer will be required to maintain appropriate levels of insurance throughout the contract period, including:
- Employers Liability Insurance: minimum £10 million
- Public Liability Insurance: minimum £10 million
- Professional Indemnity Insurance: minimum £2 million
Equivalent insurance arrangements or evidence of ability to obtain such cover prior to contract award will be accepted.
Tenderers may be required to provide evidence of financial standing, including turnover information or other appropriate financial information relevant to the scale of the contract.
- Technical & professional ability
Tenderers must demonstrate relevant experience in the supply and delivery of commercial-grade furniture or capital equipment of a similar nature and scale.
Tenderers are required to provide details of at least two comparable projects delivered within the previous five years, including client references where available.
Tenderers must demonstrate the capability to provide:
- Commercial-grade conference seating suitable for heavy daily use
- Compatible transportation and storage solutions
- Delivery and implementation support
- Warranty and aftercare support
Equivalent qualifications, certifications, standards, and evidence of technical competence will be accepted.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Project Management: 20%
- Service Delivery: 20%
- Cost: 40%
- Sustainability: 20%
Published award criteria (4)
- Project Management: Detail how you will manage and utilise staff to provide a dedicated, consistent service in the delivery of the Contract requirements, ensuring to address the following key aspects in your response: - (i) Methodology: Describe your approach to managing such projects Include a proposed Gantt chart or similar schedule highlighting critical milestones, dependencies, and completion dates. How will you address potential challenges, delays, or disruptions to ensure the project remains on track? (ii) Management Team: Describe the management and service team that will be responsible for delivering this project. Include the roles, qualifications, and relevant experience of key personnel. Provide an organisation chart which demonstrates this structure. (iii) Communication. Explain your communication methodology you will use throughout the project and describe how you will ensure that BWUH and other stakeholders are kept informed and involved during each stage of the project?
- Sustainability: Explain how your organisation incorporates sustainability practices into your services. Specifically: i. Organisations approach to Sustainability: Describe your organisations initiatives aimed to reduce environmental impact, such as minimising waste, conserving energy, or reducing emissions. Provide examples of how your organization has delivered environmentally responsible solutions in similar projects, and outline the outcomes achieved ii. Sustainable Products: Describe how the sustainability journey of the manufacture of the product. Such as; Materials sustainability, Product Lifecycle, Upholstery, frame materials, recyclability.
- Service Delivery: Describe your approach to procuring the equipment required as part of this project. Specifically: (i) Equipment Supply: Describe your organisation's access to furniture products and vendors and any relationships / partnerships you have with vendors or please indicate if you are the manufacture. (ii) Procurement Approach: Explain how your procurement process will guarantee the timely supply of materials and equipment, particularly in light of potential supply chain challenges. (iii) Aftercare Service: Describe the aftercare services you will provide following project completion, including details of any warranties, maintenance plans, or extended support agreements included in your proposal.
- Cost
- Economic & financial standing
Tenderers must demonstrate that they have the legal and financial capacity to deliver the contract requirements described within the procurement documents.
Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023.
The successful tenderer will be required to maintain appropriate levels of insurance throughout the contract period, including:
- Employers Liability Insurance: minimum £10 million
- Public Liability Insurance: minimum £10 million
- Professional Indemnity Insurance: minimum £2 million
Equivalent insurance arrangements or evidence of ability to obtain such cover prior to contract award will be accepted.
Tenderers may be required to provide evidence of financial standing, including turnover information or other appropriate financial information relevant to the scale of the contract.
- Technical & professional ability
Tenderers must demonstrate relevant experience in the supply and delivery of commercial-grade furniture or capital equipment of a similar nature and scale.
Tenderers are required to provide details of at least two comparable projects delivered within the previous five years, including client references where available.
Tenderers must demonstrate the capability to provide:
- Commercial-grade conference seating suitable for heavy daily use
- Compatible transportation and storage solutions
- Delivery and implementation support
- Warranty and aftercare support
Equivalent qualifications, certifications, standards, and evidence of technical competence will be accepted.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “For the Provision of Conference Chairs to BWUH (Belfast Waterfront…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2026, 13:19 BST
- Last source update
- 13 May 2026, 13:19 BST
- Award evaluation window
- Submission end – 3 Jul 2026
- FTS notice number
2026/S 000-043884- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0697a0Find a Tender- Contract terms summary
Payment will be made within 30 days of receipt of a valid and undisputed invoice following delivery and acceptance of the goods by the Contracting Authority.
Invoices must clearly reference the relevant purchase order number and include sufficient supporting information relating to the goods supplied.
Invoices shall only be submitted once the goods have been delivered and accepted by the Contracting Authority in accordance with the contract requirements.
Any disputed invoices will be addressed through discussion between the Contracting Authority and the supplier, with payment of undisputed amounts processed in accordance with agreed payment terms.
- Risks
Potential risks to contract performance may include supply chain disruption, manufacturing delays, transportation delays, material shortages, product discontinuation, or delivery scheduling conflicts that could impact the timely supply and delivery of the required conference seating and associated transportation equipment.
Additional risks may include failure to meet the specified technical, durability, safety, warranty, or compliance requirements outlined within the procurement documentation.
The Contracting Authority will mitigate these risks through supplier evaluation, contract management arrangements, implementation planning, and ongoing communication with the appointed supplier throughout the delivery period.
How it was run
Official notice- Appointment period ends
- 8 Jun 2026, 23:59 BST
- Clarification deadline
- 5 Jun 2026, 23:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Suppliers wishing to participate in this procurement must first declare their interest by email to [email protected].
Following registration of interest, suppliers will be provided with access to the procurement documents and the electronic tender submission process via the Authenticate e-sourcing portal (SourceDogg).
Final tender submissions must be submitted electronically through the Authenticate e-sourcing portal. Submissions by email will not be accepted.
Timeline
13 May 2026 → 31 Jul 2026 · 5 dates- Tender notice published168 days ago13 May 2026, 13:19 BST
- Clarification questions by145 days ago5 Jun 2026, 23:59 BST
- Admission / appointment period ends142 days ago · period end, not a bid countdown8 Jun 2026, 23:59 BST
- Award decision expected by117 days ago3 Jul 2026, 23:59 BST
- Contract starts90 days ago31 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published13 May 2026, 13:19 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender