Find a TenderAwardedContract details notice

Published 11 Aug 2025, 11:24 BST

Official UK procurement notice

Food To Go - North Cumbria Integrated Care NHS Foundation Trust

Official notice

Authority: North Cumbria Integrated Care NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD)

Published estimate£175,412≈ £88k / year · £210,494 inc. VAT

Submissions closed 12 Sept 2025awarded 17 Oct 2025

Awarded to TIFFIN SANDWICHES LIMITED

Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Via the use of an open tender procedure, North Cumbria Integrated Care wish to enter contract with a suitably qualified provider(s) for the provision of Food to Go items.

The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.

CPV: Cakes · Desserts · Food, beverages, tobacco and related products · Ice cream and similar products · Pastry goods · Pies · Prepared sandwiches · Sandwich fillings · Sandwiches · Savoury pies · Snacks

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£175,412

Contract period: 1 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 31 Oct 2029 with extensionsValue: £175,412 exc. VAT · £210,494 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: It is envisaged that the contract period will be initially for 2 years, with an option to extend up to an additional 1+1 years (giving a maximum of 4 years), based upon Trust requirements.

15000000 Food, beverages, tobacco and related products 15555000 Ice cream and similar products 15811510 Sandwiches 15811511 Prepared sandwiches 15812100 Pastry goods 15812120 Pies

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (4)

Quality: 30%
Presentation: 30%
Cost: 30%
Social Value: 10%

Published award criteria (4)

Quality
Cost
Social Value
Presentation

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Aug 2029
First published: 11 Aug 2025, 11:24 BST
Last source update: 16 Jan 2026, 12:45 GMT
Award evaluation window: Submission end – 13 Oct 2025
Authority reference: C400988
FTS notice number: 2025/S 000-047579
Latest notice: Contract details notice (UK7)
Classification (CPV): CakesDessertsFood, beverages, tobacco and related productsIce cream and similar productsPastry goodsPiesPrepared sandwichesSandwich fillingsSandwichesSavoury pies
+1 more
Snacks
Delivery area: North West (UKD)
Official registry OCID: ocds-h6vhtk-0584fe Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 12 Sept 2025, 23:59 BST
Clarification deadline: 27 Aug 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.

Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:

Phone: 0800 9956035

E-mail: [email protected]

Timeline

11 Aug 2025 → 16 Jan 2026 · 8 dates

Tender notice published
11 Aug 2025, 11:24 BST
Clarification questions by
27 Aug 2025, 23:59 BST
Submission deadline399 days ago
12 Sept 2025, 23:59 BST
Award decision expected by368 days ago
13 Oct 2025, 23:59 BST
Assessment summaries sent365 days ago
17 Oct 2025, 00:00 BST
Standstill ends353 days ago
28 Oct 2025, 23:59 GMT
Contract starts350 days ago
1 Nov 2025
Latest notice published274 days ago
16 Jan 2026, 12:45 GMT

Notice history

6 events · 4 releases on Find a Tender · since 11 Aug 2025

Tender notice published
11 Aug 2025, 11:24 BST
UK4
Tender notice published
12 Aug 2025, 08:29 BST
UK4
Contract award notice published
17 Oct 2025, 13:46 BST
UK6
Status changed to complete
17 Oct 2025, 13:46 BST
Contract signature expected
31 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
16 Jan 2026, 12:45 GMT
UK7

Published amendments (1)

Amended details on how to register interest in this tender

Routine re-releases (4)

2025-08: 1 release · 11 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £175,4121 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 14 Jan 2026

Awarded to	Value	Date	Status
TIFFIN SANDWICHES LIMITEDFood To Go - North Cumbria Integrated Care1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Option for 1 year + 1 year	£175,412	17 Oct 2025	Awarded

Contracts

Food To Go - North Cumbria Integrated Care · TIFFIN SANDWICHES LIMITED
Signed
14 Jan 2026
Value
£175,412
Period
15 Jan 2026 – 11 Jan 2028 · up to 11 Jan 2030 with extensions
Status
active
Extensions
Option for 1 year + 1 year
8 agreed KPIs: Order Fulfilment Rate · Product Substitution Rate · On-Time Delivery Rate …
- Order Fulfilment Rate
- Product Substitution Rate
- On-Time Delivery Rate
- Temperature Compliance Rate
- Product Rejection Rate
- Shelf Life Compliance
- Issue Resolution Time
- Audit Pass Rate

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

North Cumbria Integrated Care NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDXN-7482-RVVM Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street, Carlisle, North West, CA2 7HYContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Tiffin Sandwiches LimitedAwarded supplierGB-PPON: PYHR-8424-ZXPX 20 Commondale Way, Euroway Industrial Estate, Bradford, Yorkshire & Humber, BD4 6SFContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFUser guide on how to use Atamis for suppliers

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Jan 2026, 12:45 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Oct 2025, 13:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Aug 2025, 08:29 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Aug 2025, 11:24 BST