Official UK procurement notice
1311 - Folding Furniture · UK public procurement notice
Authority: Yorkshire Purchasing Organisation (Public body)
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£6,000,000envelope for 4 lots · framework ceiling, not attributable revenue
Submissions closed 16 Dec 2025awarded 2 Apr 2026
Awarded to Gopak LTD +3 more4 awards
Framework period 2 yrsends 28 Feb 2028 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026
What is being bought4 lots · detail below
Published requirement descriptionYPO have appointed suppliers onto a framework agreement for the supply of Folding Furniture Products.
This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
This is a catalogue Framework for the Supply of Folding Furniture where the products are delivered direct to customers either fully assembled or can be easily assembled/installed by customers themselves. The Framework is for use primarily in educational settings but will also appeal to any public spaces and private customers.
- The authority expects to re-tender this requirement around 23 Sept 2029, 23:59 BST.
CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 3 bids on the busiest of 4 lots · 4 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Mar 2026
- Scheme runs until
- 30 Apr 2030
- Supplier levy on call-offs (max %)
5.50% of call-off value · Suppliers will have the following rebates:
Marketing & Catalogue Contribution - 3% Annually
Retrospective Rebate Contribution - 2.5% 6 monthly
Who may buy through it
Published description of the framework
Each lot was assessed via a completed basket of goods as per the requirements of supplier submissions using the CIPFA % difference model.
YPO prices to initially be fixed for 15 months from the
commencement of the framework.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Lightweight Folding Tables and BenchesAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #2Folding Tables - 100% HDPE TopAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #3Folding ChairsAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #4Folding Tables with attached seatsAwardedRenewalceiling above
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 4 lots
Published sub-criteria (4)
- Quality: 15%
- Delivery and Customer service: 15%
- Cost: 50%
- Social Value / Sustainability: 20%
Published award criteria (4)
- Cost: There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation
- Quality: There will be one requirement in this criterion which will be to answer a question around product quality
- Delivery and Customer service: There will be one requirement in this criterion which will be to answer a question around delivery and customer service
- Social Value / Sustainability: There will be one requirement in this criterion which will be to answer multiple questions around social value and
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “1311 - Folding Furniture” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use the vehicle
- https://www.ypo.co.uk/about/governance/transparency/permissible-users · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 23 Sept 2029
- First published
- 9 Jul 2025, 08:27 BST
- Last source update
- 14 May 2026, 14:55 BST
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
001311- FTS notice number
2025/S 000-073859- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055b95Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Appointment period ends
- 16 Dec 2025, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 5.50% of call-off value · Suppliers will have the following rebates:
Marketing & Catalogue Contribution - 3% Annually
Retrospective Rebate Contribution - 2.5% 6 monthly
Detailed submission instructions & authority contactsFrom official release
Timeline
9 Jul 2025 → 14 May 2026 · 9 dates- Planning notice published9 Jul 2025, 08:27 BST
- Market engagement22 Jul 2025, 23:59 BST
YPO are looking to start the premarket engagement for the provision of folding furniture. YPO wishes to procure folding furniture products in 2025 and start the tender process within the next month. YPO has had discussions with incumbent suppliers to make them aware of the upcoming procurement / framework renewal.
The aim of the pre-engagement is to discuss the previous framework as well as any potential new products in this scope, innovation, reviewing the current terms and conditions, discusses market conditions along with pricing elements, the specification and social value.
YPO has pre-prepared a document for any supplier who may be interested in this opportunity. The Pre engagement period will be from 9th July 2025 to 22nd July 2025. Please contact Jack Appleton at [email protected] for the document and any further information.
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.
- Tender notice published336 days ago14 Nov 2025, 10:47 GMT
- Admission / appointment period ends303 days ago · period end, not a bid countdown16 Dec 2025, 14:00 GMT
- Award decision expected by258 days ago30 Jan 2026, 23:59 GMT
- Contract starts229 days ago1 Mar 2026
- Assessment summaries sent197 days ago2 Apr 2026, 00:00 BST
- Standstill ends183 days ago15 Apr 2026, 23:59 BST
- Latest notice published154 days ago14 May 2026, 14:55 BST
Notice history
13 events · 6 releases on Find a Tender · since 9 Jul 2025- Preliminary market engagement notice published9 Jul 2025, 08:27 BSTUK2
- Preliminary market engagement notice published9 Jul 2025, 10:25 BSTUK2
- Tender notice published14 Nov 2025, 10:47 GMTUK4
- Status changed to active14 Nov 2025, 10:47 GMT
- Procurement method changed14 Nov 2025, 10:47 GMT
- Deadline published: 12 Dec 2025, 23:59 GMT14 Nov 2025, 10:47 GMT
- Tender notice published2 Dec 2025, 16:22 GMTUK4
- Deadline moved to 16 Dec 2025, 14:00 GMT2 Dec 2025, 16:22 GMT+4 days · was 12 Dec 2025, 23:59 GMT
- Contract award notice published2 Apr 2026, 16:06 BSTUK6
- Status changed to complete2 Apr 2026, 16:06 BST
- Contract details notice published30 Apr 2026, 10:51 BSTUK7
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
- Contract details notice published14 May 2026, 14:55 BSTUK7
Published amendments (2)
YPO amended the reference number of this procurement
Submission deadline extended to 16 December 2025 @1400
Routine re-releases (6)
- 2025-11: 1 release · 14 Nov 2025
- 2025-07: 2 releases · 9 Jul 2025, 9 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 44 awards · see the list ↓
Bids received 33 from SMEs · busiest of 4 lots
Named bidders 6published on the award notice
Contracts signed 4latest 29 Apr 2026
£6,000,000 inc. VAT is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lightweight Folding Tables and Benches1 award | |||
| Gopak LTDSME, Spaceright Europe LimitedSME +1 moreLot 1 - Lighweight Folding Tables and Benches1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Framework Agreement will cover the period from the 1st May 2026 to 30th April 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contact shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Folding Furniture 001311. | ceiling above | 2 Apr 2026 | Awarded |
| Lot 2 · Folding Tables - 100% HDPE Top1 award | |||
| Morleys (Bicester) LTDSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Framework Agreement will cover the period from the 1st May 2026 to 30th April 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contact shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Folding Furniture 001311. | ceiling above | 2 Apr 2026 | Awarded |
| Lot 3 · Folding Chairs1 award | |||
| Morleys (Bicester) LTDSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Framework Agreement will cover the period from the 1st May 2026 to 30th April 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contact shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Folding Furniture 001311. | ceiling above | 2 Apr 2026 | Awarded |
| Lot 4 · Folding Tables with attached seats1 award | |||
| Gopak LTDSME, SICO Europe LimitedSME, Spaceright Europe LimitedSME +1 more1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Framework Agreement will cover the period from the 1st May 2026 to 30th April 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contact shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Folding Furniture 001311. | ceiling above | 2 Apr 2026 | Awarded |
Contracts
All 4 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lightweight Folding Tables and Benches · Gopak LTDSME, Spaceright Europe LimitedSME +1 more
- Signed
- 29 Apr 2026
- Value
- ceiling above
- Period
- 1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from 1st May 2026 to 30th April 2028, with one option to extend for an additional twenty‑four (24) months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be four (4) years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re‑establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid Any resulting contract shall be deemed to cover any item that can be supplied by the successful tender(s) over the life of the contract for the supply of folding furniture.
9 agreed KPIs: Social Value 100% · Special Public Sector Benchmarking and Trend Analysis: · Delivery and Quality Performance Reports …
- Social Value 100%, Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Special Public Sector Benchmarking and Trend Analysis:, The collaborative procurements agenda encourages sharing of information and best practice between local authorities and the Contract performance will be robustly benchmarked throughout the Framework Agreement period.
- Delivery and Quality Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill; No of late deliveries outside agreed window i.e., time and day; Number of orders with any rejection due to damage; Number of orders with any rejection due to errors; Number of orders with any rejection due to quality; Quantity of each product rejected due to damage; Total quantity of orders delivered.
- Invoice, delivery and credit note accuracy and on time - to 98%, Quantity of invoices sent to YPO; Quantity of invoices queried due to error (price/delivery discrepancies).
- Rebate Payments, Notification that the rebate and catalogue/marketing contribution payments are paid timely and accurately. 3% catalogue/marketing contribution paid annually and 2.5% rebate to be paid every six (6) months.
- Account Management, A report outlining the activity of the account manager(s) that interact with the Framework Agreement.
- Sustainability, An annual report to give your annual improvements (from the award of the Framework Agreement) regarding sustainability performance within your company. Details will be agreed at the award of the Framework Agreement; An annual report detailing the progress towards the organisations carbon net zero plans; An annual report detailing the risks in the supply chain in relation to modern slavery and the mitigations put in place to reduce this risk.
- Supplier Accreditation/Development system, Suppliers will be expected to continuously work with the YPO members under the Supplier accreditation/development schemes. Details will be given on award of the Framework Agreement. As a minimum these schemes will involve the maintenance of robust standards of quality assurance including but not limited to audits by third party organisations. e.g., SGS or equivalent. It is the Supplier's responsibility to ensure that the information required is answered and kept up to date as frequently as possible. Supplier's scores will be monitored regularly as part of the performance of the Framework Agreement.
- Website and Catalogue Information, All ranges and products will feature on the YPO website. The Supplier is expected to work with the Buyer and YPO marketing team to provide a full and detailed description for all products to gain sales and optimise website search engines including price, full description, dimensions, added value features, selling points, images showing multiple angles, room shot images and colour options. This is to be provided to YPO within two (2) weeks of the request.
Folding Tables - 100% HDPE Top · Morleys (Bicester) LTDSME
- Signed
- 29 Apr 2026
- Value
- ceiling above
- Period
- 1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from 1st May 2026 to 30th April 2028, with one option to extend for an additional twenty‑four (24) months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be four (4) years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re‑establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid Any resulting contract shall be deemed to cover any item that can be supplied by the successful tender(s) over the life of the contract for the supply of folding furniture.
9 agreed KPIs: Social Value 100% · Special Public Sector Benchmarking and Trend Analysis · Delivery and Quality Performance Reports …
- Social Value 100%, Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Special Public Sector Benchmarking and Trend Analysis, The collaborative procurements agenda encourages sharing of information and best practise between local authorities and the Contract performance will be robustly benchmarked throughout the Framework Agreement period.
- Delivery and Quality Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; Total number of order lines delivered; Line fill - to the standard of 98% first time fill; No of late deliveries outside agreed window i.e., time and day; Number of orders with any rejection due to damage; Number of orders with any rejection due to errors; Number of orders with any rejection due to quality; Quantity of each product rejected due to damage; Total quantity of orders delivered.
- Invoice, delivery and credit note accuracy and on time - to 98%, Quantity of invoices sent to YPO; Quantity of invoices queried due to error (price/delivery discrepancies
- Rebate Payments, Notification that the rebate and catalogue/marketing contribution payments are paid timely and accurately. 3% catalogue/marketing contribution paid annually and 2.5% rebate to be paid every six (6) months.
- Account Management, A report outlining the activity of the account manager(s) that interact with the Framework Agreement.
- Sustainability, An annual report to give your annual improvements (from the award of the Framework Agreement) regarding sustainability performance within your company. Details will be agreed at the award of the Framework Agreement; An annual report detailing the progress towards the organisations carbon net zero plans; An annual report detailing the risks in the supply chain in relation to modern slavery and the mitigations put in place to reduce this risk.
- Supplier Accreditation/Development system, Suppliers will be expected to continuously work with the YPO members under the Supplier accreditation/development schemes. Details will be given on award of the Framework Agreement. As a minimum these schemes will involve the maintenance of robust standards of quality assurance including but not limited to audits by third party organisations. e.g., SGS or equivalent. It is the Supplier's responsibility to ensure that the information required is answered and kept up to date as frequently as possible. Supplier's scores will be monitored regularly as part of the performance of the Framework Agreement.
- Website and Catalogue Information, All ranges and products will feature on the YPO website. The Supplier is expected to work with the Buyer and YPO marketing team to provide a full and detailed description for all products to gain sales and optimise website search engines including price, full description, dimensions, added value features, selling points, images showing multiple angles, room shot images and colour options. This is to be provided to YPO within two (2) weeks of the request.
Folding Chairs (line by line evaluation) · Morleys (Bicester) LTDSME
- Signed
- 29 Apr 2026
- Value
- ceiling above
- Period
- 1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from 1st May 2026 to 30th April 2028, with one option to extend for an additional twenty‑four (24) months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be four (4) years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re‑establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid Any resulting contract shall be deemed to cover any item that can be supplied by the successful tender(s) over the life of the contract for the supply of folding furniture.
2 agreed KPIs: Social Value 100% · Special Public Sector Benchmarking and Trend Analysis
- Social Value 100%, Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response Social Value engine to be updated by the last working day of every month.
- Special Public Sector Benchmarking and Trend Analysis, The collaborative procurements agenda encourages sharing of information and best practise between local authorities and the Contract performance will be robustly benchmarked throughout the Framework Agreement period.
Folding Tables with attached seats · Gopak LTDSME, SICO Europe LimitedSME, Spaceright Europe LimitedSME +1 more
- Signed
- 29 Apr 2026
- Value
- ceiling above
- Period
- 1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from 1st May 2026 to 30th April 2028, with one option to extend for an additional twenty‑four (24) months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be four (4) years, from 1st May 2026 to 30th April 2030 (subject to an annual review, incorporating price re‑establishment and KPI performance).
- Options
- The right to additional purchased while the contract is valid Any resulting contract shall be deemed that any item can be supplied by the successful tender(s) over the life of the contract for the supply of folding furniture.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lightweight Folding Tables and Benches | 2final-stage tenders | 2 | 0 | — |
| 2 · Folding Tables - 100% HDPE Top | 1final-stage tenders | 1 | 0 | — |
| 3 · Folding Chairs | 3final-stage tenders · 5 at stage one | 3 | 0 | — |
| 4 · Folding Tables with attached seats | 3final-stage tenders | 3 | 0 | — |
Who bid
- wonGOPAK LIMITEDSME · East Midlands · 1, 4
- wonSpaceright Europe LimitedSME · Scotland · 1, 4
- wonMORLEYS (BICESTER) LTDSME · Greater London · 2, 3
- wonSICO EUROPE LIMITEDSME · South East England · 4
- did not winSPACEFORME LIMITEDSME · North West England · 3
- did not winWW (UK) LIMITEDSME · South West England · 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice · 5 awarded- GOPAK LIMITEDFramework contractor
- MORLEYS (BICESTER) LTDFramework contractor
- SICO EUROPE LIMITEDFramework contractor
- SPACEFORME LIMITEDBidder / tenderer
- SPACERIGHT EUROPE LIMITEDFramework contractor
- Spaceright Europe LimitedFramework contractor
- WW (UK) LIMITEDBidder / tenderer
Official documents & specifications (24)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
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- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
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