Find a TenderAwarded
Published 11 Jun 2024, 16:04 BST

Official UK procurement notice

FMM-24-002 PROVISION OF DRY MIXED RECYCLING WASTE SERVICES FOR THE EDUCATION AUTHORITY

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

3 lotsServicesOpen procedureSME suitableMax 3 lots to bid
Published estimate£1,100,000total for 3 lots · 1 value update
Submissions closed 27 Sept 2024awarded 27 Dec 2024
Awarded to River Ridge Recycling (Portadown) Ltd3 awards

What is being bought3 lots · detail below

Published requirement description

The Education Authority is inviting Tenders for the purpose of establishing a Contract for the provision of dry mixed recycling (DMR) waste services for a period of 3 years with the option to extend for any period(s) up to 12 months.

CPV: Containers for waste material · Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Refuse recycling services · Waste and rubbish containers and bins · Waste-tip management services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,150,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #1South-West LocalityAwardedRenewalPublished value£400,000
Delivery: Northern Ireland · Circa 1,200 locations all across the regional EA estate in Northern Ireland.
Extensions: Option to extend the contract for any period of up to and including 12 months as per the tender documents · Provision included for a 12 month extensionVariant bids: not allowed
Lot #2North LocalityAwardedRenewalPublished value£375,000
Extensions: Option to extend the Contract for any period of up to and including 12 months as per the tender documents · Provision included for a 12 month extensionVariant bids: not allowed
Lot #3East LocalityAwardedRenewalPublished value£375,000
Extensions: Option to extend the contract for any period of up to and including 24 months as per the tender documents · Provision included for a 12 month extensionVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 19.8%Price: 70%Social value: 10.2%
Published sub-criteria (3)
  • Methodology for the Delivery of Services: 19.8%
  • price: 70%
  • Delivery of Social Value: 10.2%
Published award criteria (3)
  • Methodology for the Delivery of Services: 19.8
  • Delivery of Social Value: 10.2
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Jun 2024, 16:04 BST
Last source update
7 Jan 2025, 11:17 GMT
Award evaluation window
27 Sept 2024 – …
FTS notice number
2025/S 000-000306
Classification (CPV)
Containers for waste materialNon-hazardous refuse and waste treatment and disposal servicesRefuse and waste related servicesRefuse recycling servicesWaste and rubbish containers and binsWaste-tip management services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-046f24 Find a Tender

Publisher note: This Contract has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres https:// www.education-ni.gov.uk/services/ schools-plus Further Education Colleges in NI https://www.nidirect.gov.uk/contacts/further-educationfe-colleges Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI. https://www.isc.co.uk/ schools/northern-ireland/ Libraries NI. https://www.librariesni.org.uk/Libraries/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC) and Northern Ireland Council for Integrated Education (NICIE) who may also use this Contract. The Successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note. 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on Contract requirements is a serious matter. It means the public purse is not getting value for money. If a Contractor fails to reach satisfactory levels of performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated to senior management within the Education Authority (EA) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct, and they may be issued with a Notice of Unsatisfactory Performance which may result in the termination of the Contract. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. The EA are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The EA has included with the Contract documents (Schedule 4 - Social Considerations Schedule of document 4. FMM-24-002 Services (Contract) Commercial Conditions), to help achieve the EA’s objectives and address the strategic aims. The Authority cannot give any commitment as to the usage, volume, or value of orders required under this Contract. Any levels, or aggregate values of services referred to are indicative only and shall not be binding on the Client.

How it was run

Official notice
Submission deadline
27 Sept 2024, 15:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
27 Sept 2024, 15:30 BST

Timeline

30 Aug 2024 → 25 Jan 2025 · 5 dates
  1. Next notice expected
    30 Aug 2024, 00:00 BST
  2. Submission deadline
    27 Sept 2024, 15:00 BST
  3. Bids opened
    27 Sept 2024, 15:30 BST
  4. Notice published
    7 Jan 2025, 11:17 GMT
  5. Bids must remain valid until
    25 Jan 2025, 23:59 GMT

Notice history

6 events · 3 releases on Find a Tender · since 16 Aug 2024
  1. Published value published: £1,100,000
    16 Aug 2024, 17:07 BST
  2. Status changed to active
    16 Aug 2024, 17:07 BST
  3. Procurement method changed
    16 Aug 2024, 17:07 BST
  4. Deadline published: 27 Sept 2024, 15:00 BST
    16 Aug 2024, 17:07 BST
  5. Buyer details updated
    16 Aug 2024, 17:07 BST
  6. Status changed to complete
    7 Jan 2025, 11:17 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £1,100,0003 contracts exc. VAT
Bids received 74 from SMEs
Contracts signed 3latest 27 Dec 2024
Awarded toValueDateStatus
Lot 1 · South-West Locality1 award
River Ridge Recycling (Portadown) LtdSubcontracting: declared£400,000 †—Awarded
Lot 2 · North Locality1 award
River Ridge Recycling (Portadown) LtdSubcontracting: declared£325,000 †—Awarded
Lot 3 · East Locality1 award
River Ridge Recycling (Portadown) LtdSubcontracting: declared£375,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South-West Locality3bids · 3 electronic · 3 from abroad2——
2 · North Locality2bids · 2 electronic · 2 from abroad1——
3 · East Locality2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead: any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.