Official UK procurement notice
FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority
Authority: the Education Authority (Central government)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionFMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority
CPV: Agricultural machinery · Grounds maintenance services · Lawnmowers · Miscellaneous gardening equipment · Miscellaneous repair and maintenance services · Mowers · Parts of agricultural and forestry machinery · Repair and maintenance services · Repair and maintenance services of machinery · Repair, maintenance and associated services of vehicles and related equipment · Winter-maintenance vehicles
How this framework works
From the published notice- Places
- up to 20 suppliers · 7 bids on the busiest of 2 lots (0.3 per place) · 4 appointed
Lots and requirements (4)Procurement structure
4 lots · 2 with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Locality NorthAwarded Northern IrelandPublished value£420,000
FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority. Additional information: The value shown in V.2.4 is the highest value estimated in the following range: £300,000 to £420,000, excluding VAT for Lot 1. This value has been calculated on the basis of a four year framework and the upper range includes additional value for contingency for higher demand during the Framework Period, for all Clients. There is no commitment as to the usage volume or value of orders required under this Framework.
Lot #2Locality EastAwarded Northern IrelandPublished value£280,000
FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority. Additional information: The value shown in V.2.4 is the highest value estimated in the following range: £200,000 to £280,000, excluding VAT for Lot 2. This value has been calculated on the basis of a four year framework and the upper range includes additional value for contingency for higher demand during the Framework Period, for all Clients. There is no commitment as to the usage volume or value of orders required under this Framework.
Lot #3Servicing and Repair of Grounds Maintenance Equipment for EA's Locality 2 - NorthPlanned UK, Northern IrelandLot estimate not published
The Education Authority (EA) is currently preparing to initiate a procurement process to award a framework agreement for the Servicing and Repair of Grounds Maintenance Equipment. The EA wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Additional information: The date relating to the publication of the contract notice is tentative and may be subject to change. All future tender documentation will be made available via etendersni.gov.uk ↗ and potential tenderers should register on this website to ensure they have access to tender documentation when the tender is published.
Lot #4Servicing and Repair of Grounds Maintenance Equipment for EA's Locality 3 - EastPlanned UK, Northern IrelandLot estimate not published
The Education Authority (EA) is currently preparing to initiate a procurement process to award a framework agreement for the Servicing and Repair of Grounds Maintenance Equipment. The EA wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Additional information: The date relating to the publication of the contract notice is tentative and may be subject to change. All future tender documentation will be made available via etendersni.gov.uk ↗ and potential tenderers should register on this website to ensure they have access to tender documentation when the tender is published.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Delivery of Services: 19.8%
- Price: 70%
- Delivery of Social Value: 10.2%
Published award criteria (3)
- Delivery of Services: 19.8
- Delivery of Social Value: 10.2
- Price: 70
- Technical & professional ability
As detailed in the tender documents
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for…” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 19 Dec 2023, 15:09 GMT
- Last source update
- 25 Nov 2024, 13:55 GMT
- Award evaluation window
- 3 Jun 2024 – …
- Authority reference
FMM-23-012- FTS notice number
2024/S 000-038009- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0426f8Find a Tender
Publisher note: This Framework has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres. https:// www.education-ni.gov.uk/services/ schools-plus Further Education Colleges in NI https://www.nidirect.gov.uk/contacts/further-educationfe-colleges Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI. https://www.isc.co.uk/ schools/northern-ireland/. Libraries NI. https://www.librariesni.org.uk/Libraries/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC) and Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework. The Successful Contractor(s) performance on this Framework will be managed as per the specification and regularly monitored (see Procurement Guidance Note. 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on Framework requirements is a serious matter. It means the public purse is not getting value for money. If a Contractor fails to reach satisfactory levels of performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated to senior management within the Education Authority (EA) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance which may result in the termination of the Framework. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. The EA are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The EA has included with the Framework documents Schedule 8 - Social Considerations Schedule, to help achieve the EA’s objectives and address the strategic aims. The Authority cannot give any commitment as to the usage, volume, or value of orders required under this Framework. Any levels, or aggregate values of goods, referred to are indicative only and. shall not be binding on the Client. Mini-Competitions: A further competition may be commissioned during the framework term for additional servicing and repair of grounds maintenance equipment requirements. Any further mini-competitions for Competed Services will be run with all Contractors appointed to the framework, irrespective of the Lot they were awarded (unless otherwise excluded through poor performance). Once awarded, the Competed Services shall form part of the Standard Services which the successful Framework Provider is eligible to provide under the terms of this Framework Agreement for the duration of the Framework Agreement.
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Appointment period ends
- 3 Jun 2024, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 3 Jun 2024, 15:30 BST
Timeline
8 Feb 2024 → 25 Nov 2024 · 5 dates- Next notice expected8 Feb 2024
- Admission / appointment period endsperiod end, not a bid countdown3 Jun 2024, 15:00 BST
- Bids opened3 Jun 2024, 15:30 BST
- Bids must remain valid until1 Oct 2024, 23:59 BST
- Notice published25 Nov 2024, 13:55 GMT
Notice history
5 events · 3 releases on Find a Tender · since 3 May 2024- Status changed to active3 May 2024, 15:22 BST
- Procurement method changed3 May 2024, 15:22 BST
- Deadline published: 3 Jun 2024, 15:00 BST3 May 2024, 15:22 BST
- Status changed to complete25 Nov 2024, 13:55 GMT
- Buyer details updated25 Nov 2024, 13:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 2 - Locality East
- Signed
- 14 Nov 2024
- Value
- £280,000
- Status
- active
Lot 1 - Locality North
- Signed
- 30 Oct 2024
- Value
- £420,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Locality North | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
| 2 · Locality East | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education Authority NIContracting authorityCentral purchasing bodyBody governed by public lawEducation
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead: any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Framework contractors & participating bidders
6 commercial parties on the notice- A.J. ARMSTRONG SONS LTDFramework contractor
- D A ForgieFramework contractor
- Modern Tyres LtdFramework contractor
- Modern Tyres Ltd.Framework contractor
- R D MECHANICAL SERVICES LTDFramework contractor
- R D MECHANICAL SERVICES LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.