Official UK procurement notice
FMM-23-001 The Education Authority Term Service Short Contract for the Provision of Mechanical and Electrical - Response, Planned Maintenance and Minor Works Lots 1, 2 and 3
Authority: the Education Authority (Central government)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe Measured Term Service Short Contract for the Provision of Mechanical and Electrical: Response, Planned Maintenance and Minor Works Lots 1, 2 and 3. Works / Services include the following Core Skill Disciplines: Mechanical and Electrical maintenance Works and a number of other related disciplines along with Supplementary Skill disciplines. Economic Operators are advised to refer to the tender documents for further information. The project may include task orders with a value of up to £500k. Lot 1 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Mid and East Antrim and Antrim and Newtownabbey Lot 2 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Lisburn and Castlereagh and Ards and North Down Lot 3 Mechanical and Electrical: comprising administration premises, youth service premises, special schools (including school meals kitchens), primary and nursery schools, post-primary schools (including school meal kitchens) and transport premises and depots in the council areas of Armagh, Banbridge and Craigavon.
CPV: Electrical installation work · Mechanical engineering installation works · Refurbishment work
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£82,400,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #1Mechanical and Electrical maintenance works Area North Council area Mid and East Antrim and Antrim and NewtownabbeyAwardedRenewalPublished value£35,200,000
Lot #2Mechanical and Electrical maintenance works Area East Council area Lisburn and Castlereagh and Ards and North DownAwardedRenewalPublished value£19,200,000
Lot #3Mechanical and Electrical maintenance works Area South West Council area Armagh, Banbridge and CraigavonAwardedRenewalPublished value£28,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 5 Jul 2023, 21:12 BST
- Last source update
- 2 Dec 2024, 16:35 GMT
- Award evaluation window
- 30 Aug 2023 – …
- FTS notice number
2024/S 000-038816- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03df29Find a Tender
Publisher note: Contract Monitoring: The Successful Contractor's performance on this Framework will be managed as per the Framework documents and regularly monitored (see Department of. Finance Protocol for Managing Supplier Poor Performance: Protocol for Managing Supplier Poor Performance [pdf stand-alone version].PDF (finance-ni.gov.uk). Contractors not delivering on requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated to senior management in the Education Authority (EA) for further action. If this occurs and the Contractor's performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and. they may be issued with a Notice of Unsatisfactory Performance and this Framework may be terminated. Any Contractor in receipt of a Notice of Unsatisfactory. Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the Contractor being excluded from all procurement competitions being undertaken by the EA. The EA are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The EA has included within the Framework documents, a Social Considerations Schedule to help achieve the EA’s objectives and address the strategic aims. It is required that the successful Contractor, as a condition of Framework, deliver measurable social value outcomes as. set within this Social Considerations Schedule. The EA cannot give any commitment as to the usage, volume, or value of products required under this Framework. Any levels, or aggregate values of services referred to are indicative only and shall not be binding on the Client. The value shown in II.1.7 is the highest value estimated in the following range for the requirement £9,600,000 ex VAT [£11,520,000 inc. VAT] and £82,400,000 ex VAT [£98,880,000 inc. VAT] which has been calculated on the basis of a four year Framework with additional contingency should the demand increase for any reason, given the essential nature of the works under the contract i.e. reactive works which cannot be forecasted in the pre procurement exercise or tender stage. The Authority expressly reserves the rights to utilise the non-exclusivity clauses as outlined in the Framework documents at EA’s sole discretion..
How it was run
Official notice- Submission deadline
- 12 Oct 2023, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 30 Aug 2023, 15:30 BST
Timeline
30 Aug 2023 → 28 Feb 2031 · 4 dates- Bids opened30 Aug 2023, 15:30 BST
- Submission deadline12 Oct 2023, 15:00 BST
- Notice published2 Dec 2024, 16:35 GMT
- Today23 Oct 2026
- Bids must remain valid until28 Feb 2031, 23:59 GMT
Notice history
6 events · 6 releases on Find a Tender · since 31 Jul 2023- Deadline moved to 14 Sept 2023, 15:00 BST31 Jul 2023, 16:03 BST+15 days · was 30 Aug 2023, 15:00 BST
- Deadline moved to 21 Sept 2023, 15:00 BST24 Aug 2023, 11:24 BST+7 days · was 14 Sept 2023, 15:00 BST
- Deadline moved to 5 Oct 2023, 15:00 BST15 Sept 2023, 14:20 BST+14 days · was 21 Sept 2023, 15:00 BST
- Deadline moved to 12 Oct 2023, 15:00 BST2 Oct 2023, 11:49 BST+7 days · was 5 Oct 2023, 15:00 BST
- Status changed to complete2 Dec 2024, 16:35 GMT
- Buyer details updated2 Dec 2024, 16:35 GMT
Published amendments (4 · 5 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2) | 30 Aug 2023 | 14 Sept 2023 | +15 d |
| — | Bid openingIV.2.7) | 30 Aug 2023 | 14 Sept 2023 | +15 d |
| — | DeadlineIV.2.2) | 14 Sept 2023 | 21 Sept 2023 | +7 d |
| — | Bid openingIV.2.7) | 14 Sept 2023 | 21 Sept 2023 | +7 d |
| — | DeadlineIV.2.2) | 21 Sept 2023 | 5 Oct 2023 | +14 d |
| — | Bid openingIV.2.7) | 21 Sept 2023 | 5 Oct 2023 | +14 d |
| — | DeadlineIV.2.2) | 5 Oct 2023 | 12 Oct 2023 | +7 d |
| — | DeadlineIV.2.2) | 5 Oct 2023 | 12 Oct 2023 | +7 d |
4 amendments published without a description.
Routine re-releases (6)
- 2023-08: 1 release · 24 Aug 2023
- 2023-07: 2 releases · 5 Jul 2023, 31 Jul 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Mechanical and Electrical maintenance works Area North Council area Mid and East Antrim and Antrim and Newtownabbey1 award | |||
| Irwin ME LtdSME | £35,200,000 † | — | Awarded |
| Lot 2 · Mechanical and Electrical maintenance works Area East Council area Lisburn and Castlereagh and Ards and North Down1 award | |||
| C H C GROUP LTDSME | £19,200,000 † | — | Awarded |
| Lot 3 · Mechanical and Electrical maintenance works Area South West Council area Armagh, Banbridge and Craigavon1 award | |||
| Totalis Solutions LtdSME | £28,000,000 † | — | Awarded |
Contracts
Lot 1 Mechanical and Electrical maintenance works (Area North) (Council area Mid and East Antrim and Antrim and Newtownabbey) · Irwin ME LtdSME
- Signed
- 20 Nov 2024
- Value
- £35,200,000
- Status
- active
Lot 2 Mechanical and Electrical maintenance works (Area East) (Council area Lisburn and Castlereagh and Ards and North Down) · C H C GROUP LTDSME
- Signed
- 20 Nov 2024
- Value
- £19,200,000
- Status
- active
Lot 3 Mechanical and Electrical maintenance works (Area South West) (Council area Armagh, Banbridge and Craigavon) · Totalis Solutions LtdSME
- Signed
- 20 Nov 2024
- Value
- £28,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Mechanical and Electrical maintenance works Area North Council area Mid and East Antrim and Antrim and Newtownabbey | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 2 · Mechanical and Electrical maintenance works Area East Council area Lisburn and Castlereagh and Ards and North Down | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 3 · Mechanical and Electrical maintenance works Area South West Council area Armagh, Banbridge and Craigavon | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Education Authority Northern IrelandContracting authorityBody governed by public lawEducation
- Libraries NIContracting authority
Dispute resolution & review bodies
- The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Review body
Bidders & participating suppliers
3 commercial parties on the notice- C H C GROUP LTDAwarded supplier
- Irwin ME LimitedAwarded supplier
- TOTALIS SOLUTIONS LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.