Official UK procurement notice
FMM-22-013 Supply and Delivery of Grounds Maintenance Products for the Education Authority
Authority: the Education Authority (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionFramework for the Supply and Delivery of Grounds Maintenance Products to the Education Authority
CPV: Chemical and fertiliser minerals · Ferric sulphate · Fungicides · Herbicides · Miscellaneous fertilisers · Road markings · Rock salt · Sulphates
How this framework works
From the published notice- Places
- up to 21 suppliers · 6 bids received (0.3 per place) · 5 appointed
The lotProcurement structure
single lot · value publishedLot #1Supply and Delivery of Grounds Maintenance Products to the Education AuthorityAwardedPublished value£500,000
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 31 May 2023, 15:11 BST
- Last source update
- 27 May 2026, 10:17 BST
- Award evaluation window
- 3 Jul 2023 – …
- FTS notice number
2026/S 000-049438- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d0aeFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
This is not an award of a new contract, the purpose of this VEAT is to notify the market that we intend to modify this existing Framework. This Framework was originally awarded with a maximum value of £500,000.
The EA now intend to modify this framework to allow for a 50% increase in maximum value to £750,000
No aspect of the modification will alter the overall nature of the current framework as the scope of products will remain unaltered.
This modification is required to ensure ongoing provision and access to essential products to support the delivery of EA's grounds maintenance service until the end of the original framework period which will expire on 30 September 2027.
This modification meets all requirements of PCR 2015 Regulation 72(1)(c) which states:
(c) where all of the following conditions are fulfilled:-
(i) the need for modification has been brought about by circumstances which a diligent
contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or
framework agreement.
The EA shall observe a period of no less than 10 days, beginning with the day after the date of publication of this notice, before modifying the framework as set out.
- Review procedure
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division to which proceedings may be issued regarding alleged breaches of the PCR 2015. The EA operated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the framework was entered into.
Publisher note: The following lots have not been awarded: Lot 3, item 30 - Granular Fertiliser (Mini Granule). Lot 7, item 70 - Weedkiller, Type 3, Glyphosate Translocated Herbicide. Lot 9, item 90 - Ferrous Sulphate. The Education Authority are considering potential sourcing strategies for these items.
How it was run
Official notice- Appointment period ends
- 3 Jul 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Jul 2023, 15:30 BST
Timeline
3 Jul 2023 → 27 May 2026 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown3 Jul 2023, 15:00 BST
- Bids opened3 Jul 2023, 15:30 BST
- Bids must remain valid until1 Oct 2023, 23:59 BST
- Notice published152 days ago27 May 2026, 10:17 BST
Notice history
3 events · 4 releases on Find a Tender · since 20 Oct 2023- Status changed to complete20 Oct 2023, 15:50 BST
- Procurement method changed13 May 2026, 16:16 BST
- Buyer details updated13 May 2026, 16:16 BST
Routine re-releases (4)
- 2023-05: 1 release · 31 May 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
FMM-22-013 Grounds Maintenance Products
- Signed
- 29 Sept 2023
- Value
- ceiling above
- Status
- active
Contract 044098-2026-1
- Signed
- 29 Sept 2023
- Value
- ceiling above
- Status
- active
Contract 049438-2026-1-1
- Signed
- 29 Sept 2023
- Value
- £750,000
- Status
- active
- Change This Framework has been modified as per VEAT notice 2026/S 000-044098 to allow for a 50% increase in maximum framework value to £750,000. This is the first modification to this Framework. No aspect of the modification alters the overall nature of the current framework as the scope of products will remain unaltered. This modification meets the requirements of PCR 2015 Regulation 72(1)(c) which states: (c) where all of the following conditions are fulfilled:- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have forseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: At the time of tender, EA could not reasonably have anticipated the significant increase in product prices. Tendered prices were substantially higher than estimated, with some costs doubling following the war in Ukraine. More recently, the conflict involving Iran has led to rising fuel prices with further increases expected for some of the grounds maintenance products. As a result of the increased prices a modification is required for an additional £250,000 to be added to the framework value to allow for the final year of the framework.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education Authority NIContracting authorityCentral purchasing bodyBody governed by public lawEducation
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Framework contractors & participating bidders
11 commercial parties on the notice- FIDDES AND SON LTD T/A BOWCOMFramework contractor
- Fiddes and Son Ltd T/A BowcomFramework contractor
- John Lindsay Professional SportsturfFramework contractor
- Lindsay TurfcareFramework contractor
- Lindsay TurfcareFramework contractor
- Nomix Enviro LtdFramework contractor
- Nomix Enviro LtdFramework contractor
- Nomix Enviro LtdFramework contractor
- WILSON SALT LTDFramework contractor
- Wilson Salt LimitedFramework contractor
- Wilson Salt LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.