Official UK procurement notice
FMM-20-023 - FRAMEWORK AGREEMENT FOR THE PROVISION OF GROUNDS MAINTENANCE AND GRASS CUTTING MACHINERY
Authority: Education Authority NI (Education)·Consortium: 6 public authorities
What is being bought
Published requirement descriptionFMM-20-023 - FRAMEWORK AGREEMENT FOR THE PROVISION OF GROUNDS MAINTENANCE AND GRASS CUTTING MACHINERY
CPV: Agricultural and forestry machinery for soil preparation or cultivation · Agricultural machinery · Grounds-maintenance equipment · Lawn, park or sports-ground mowers · Lawnmowers · Miscellaneous gardening equipment · Mowers · Pedestrian-controlled agricultural tractors · Tractor accessories · Tractors
How this framework works
From the published notice- Places
- up to 33 suppliers · 8 bids received (0.2 per place) · 5 appointed
The lotProcurement structure
single lot · value publishedLot #1FMM-20-023 - FRAMEWORK AGREEMENT FOR THE PROVISION OF GROUNDS MAINTENANCE AND GRASS…AwardedRenewalPublished value£12,050,000
FMM-20-023 - FRAMEWORK AGREEMENT FOR THE PROVISION OF GROUNDS MAINTENANCE AND GRASS CUTTING MACHINERY. Additional information: Education Authority for Northern Ireland has awarded the following competition - a Framework Agreement for the Provision of Grounds Maintenance and Grass Cutting Machinery to locations throughout Northern Ireland. This framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA,Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and ControlledYouth Centres. www.education-ni.gov.uk/services/schools-plus ↗. Further EducationColleges in NI. www.nidirect.gov.uk/contacts/further-edu… ↗. GrantControlled Integrated Education Schools in NI. https:// www.nicie.org/parents/schoolfinder/ ↗. Independent School in NI . www.isc.co.uk/schools/northern-ire… ↗ NI. https://. www.librariesni.org.uk/Libraries/ ↗. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI CCEA . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council CSSC. Northern Ireland Council for Integrated Education NICIE. who may also use this Framework. . The value shown in II.2.6 is the highest value estimated in the following range: £6,700,000 and £10,050,000 excluding VAT and £12,050,000 including VAT GBP which has been calculated on the basis of a 2-year framework plus 2 further option extension periods and contingency for higher demand during the contract period, for all clients. There is no commitment as to the usage, volume, or value of products required under this Framework Agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- “FMM-20-023 - FRAMEWORK AGREEMENT FOR THE PROVISION OF GROUNDS…” is a framework: the contest is a place on its panel, up to 33 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Feb 2022, 16:54 GMT
- Last source update
- 7 Nov 2022, 14:10 GMT
- Award evaluation window
- 30 Mar 2022 – …
- Authority reference
FMM-20-023- FTS notice number
2022/S 000-031421- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031b72Find a Tender
- Electronic trading
- e-invoicing allowed
- Review procedure
EA will apply a 10 days standstill period before award of the framework.
Publisher note: Mini-Competitions: Further competitions may be commissioned during the framework term for additional grounds maintenance equipment. Such competitions will be run with all Contractors appointed to the framework, irrespective of the Lot they were awarded (unless otherwise excluded through poor performance). At the time of any mini competition, the Clients will decide the contract term, which shall be no longer than a period of four years. Contract Monitoring: The Successful Contractor's performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 – Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. Education Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern. Ireland. The Authority has included with the contract documents a Social Considerations Schedule, to help achieve the EA’s objectives and address the strategic aims, it is required that the successful Contractor, as a condition of contract, deliver measurable social value outcomes as set within this Social Considerations schedule. The Authority cannot give any commitment as to the usage, volume, or value of products required under this Contract. Any levels, or aggregate values of goods, referred to are indicative only and. shall not be binding on the Client. The Contracting Authority has included Social Considerations Clauses within the Framework.
How it was run
Official notice- Appointment period ends
- 30 Mar 2022, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 30 Mar 2022, 15:30 BST
Timeline
30 Mar 2022 → 7 Nov 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown30 Mar 2022, 15:00 BST
- Bids opened30 Mar 2022, 15:30 BST
- Bids must remain valid until28 Jun 2022, 23:59 BST
- Notice published7 Nov 2022, 14:10 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Nov 2022, 14:10 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Framework Agreement
- Signed
- 26 Oct 2022
- Value
- £10,050,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 8 | — | — |
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- Armagh ObservatoryContracting authority
- Armagh PlanetariumContracting authority
- Council for the Curriculum Examinations and AssessmentContracting authority
- Libraries NIContracting authority
- Middletown Centre for AutismContracting authority
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Framework contractors & participating bidders
5 commercial parties on the notice- BRODERICK GRASS MACHINERY N.I. LTDFramework contractor
- CYRIL JOHNSTON CO LTDFramework contractor
- D A ForgieFramework contractor
- Laird Grass Machinery LimitedFramework contractor
- R D MECHANICAL SERVICES LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria