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Published 5 May 2023, 15:13 BST

Official UK procurement notice

FM0000 - Soft FM Services (Cleaning and Security)

Official notice

Authority: Wiltshire Council (Local council)

2 lotsServicesOpen procedure
Sectors: Business Services & Consultancy (79)Cleaning & Environmental Services (90) Delivery: South West (UKK15)
Budget not disclosedValue not published
Submissions closed 19 Jun 2023awarded 18 Aug 2023
Awarded to Venture Security Management

What is being bought2 lots · detail below

Published requirement description

Cleaning services (URN reference CJ1638) for the full range of the council's buildings. The council’s properties range from high footfall, public facing facilities, to buildings used less frequently by Authority staff and their partners / tenants. Cleaning requirements and standards are dictated by type of use and range from high to low intensity.

  • Recurrence: The initial term of the contract is 5 years (60 months). There is one x two year extension (24 months). If the extension period is not taken up, the replacement contract will be tendered in later 2027 or early 2028.

CPV: Cleaning services · Security services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1CleaningCancelledRenewal
Delivery: South West
Extensions: The initial term of the contract is 5 years (60 months). There is one x two year extension (24 months).Variant bids: not allowed
90910000 Cleaning services
Lot #2SecurityAwardedRenewal

Security Services (URN reference FM1639) for the full range of the council's buildings, to include:

Category 1: Key holding service for all buildings in scope

Category 2a: Timely locking of specific premises

Category 2b: Timely unlocking of specific premises

Category 3: Manned response service to intruder / fire alarm activations and/or notification of property damage

Category 4: Out of hours / overnight mobile patrols & planned void inspections

Category 5: On demand manned guarding services

Delivery: South West
Extensions: The initial term of the contract is 5 years (60 months). There is one x two year extension (24 months).Variant bids: not allowed
79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The initial term of the contract is 5 years (60 months).

There is one x two year extension (24 months).

If the extension period is not taken up, the replacement contract will be tendered in later 2027 or early 2028.

First published
5 May 2023, 15:13 BST
Last source update
20 Sept 2023, 15:21 BST
Award evaluation window
19 Jun 2023 – …
Authority reference
DN669155
FTS notice number
2023/S 000-027805
Classification (CPV)
Cleaning servicesSecurity services
Delivery area
South West (UKK15)
Official registry OCID
ocds-h6vhtk-03c6d7 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Jun 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Jun 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

19 Jun 2023 → 20 Sept 2023 · 3 dates
  1. Submission deadline
    19 Jun 2023, 14:00 BST
  2. Bids opened
    19 Jun 2023, 14:00 BST
  3. Notice published
    20 Sept 2023, 15:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Sept 2023, 15:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Bids received 11
Contracts signed 1latest 18 Aug 2023
Awarded toValueDateStatus
Lot 2 · Security1 award
Venture Security Management——Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Security11bids——£648,300 – £907,620
Whole notice———£648,300 – £907,620

Contracting authority & participating public bodies

Wiltshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Wiltshire Council, County Hall, Bythesea Road, Trowbridge, South West, BA14 8JNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body Londond
  • The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Venture Security ManagementAwarded supplier Suite 4, Healey House, Dene Road, Andover, South West, SP10 2AAContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.