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Published 7 Jul 2023, 10:08 BST

Official UK procurement notice

FLS-0072-C Timber Haulage 2024

Official notice

Authority: Forestry and Land Scotland (Central government)

7 lotsServicesOpen procedureSME suitableMax 3 lots to bidMax 3 lots per supplier
Sectors: Transport & Passenger Services (60)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UKScotland (UKM)
Published estimate£32,700,000total for 7 lots · 1 value update
Submissions closed 5 Mar 2024awarded 20 Dec 2024
Awarded to A.W Jenkinson Transport Ltd, Ferguson Transport & Shipping3 awards

What is being bought7 lots · detail below

Published requirement description

FLS has a requirement to place a contract with external Service Providers for the provision of Timber Haulage.

FLS requires the haulage of small round wood timber from its East region to fulfil delivered-in requirements of Small Round Wood Long-term contracts (SRW LTCs) where the customers have opted for delivered-in service. These customers are not at liberty to opt out over the term of the SRW LTC.

The costs associated with the delivered-in element of this contract shall be passed on to the respective SRW LTCs customers that opted in for the service at cost without mark-up. As a result, there may be need to share pricing information including open book breakdown to the respective SRW LTC customers.

In order to align with FLS's Timber Sales Contract, this contract will run for an initial period of 4 years and 3 months, commencing 6 Jan 2025 with the option to extend for a further 5 years.

  • Recurrence: 01/12/2033

CPV: Forestry services · Hire of goods-transport vehicles with driver · Horticultural services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£32,700,000 together) · a supplier may bid for at most 3 and win at most 3 of them · evaluation weights differ by lot
Lot #1Moray & Aberdeenshire (West Fraser)CancelledRenewal ScotlandPublished value£10,600,000

Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.

Delivery: Scotland · Moray & Aberdeenshire
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77200000 Forestry services77300000 Horticultural services
Lot #2North Region (West Fraser)CancelledRenewal ScotlandPublished value£2,500,000

Haulage of small round wood timber from North Region to our Customer - West Fraser in Inverness and occasional ad-hoc timber haulage within the region.

Delivery: Scotland · North Region
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77200000 Forestry services77300000 Horticultural services
Lot #3Lochaber (West Fraser)AwardedRenewal ScotlandPublished value£1,700,000

Haulage of small round wood timber from Lochaber area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.

Delivery: Scotland · Lochaber - West Region
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77200000 Forestry services77300000 Horticultural services
Lot #4Tay (RWE)AwardedRenewal ScotlandPublished value£2,100,000

Haulage of small round wood timber from Tay to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.

Delivery: Scotland · Tay
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77300000 Horticultural services
Lot #5Moray & Aberdeenshire (RWE)AwardedRenewal ScotlandPublished value£4,200,000

Haulage of small round wood timber from Moray and Aberdeenshire to our Customer - RWE Cardenden in Lochgelly and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.

Delivery: Scotland · Moray and Aberdeenshire
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77300000 Horticultural services
Lot #6Central Region (Egger)CancelledRenewal UKPublished value£6,300,000

Haulage of small round wood timber from Central Region to our Customer - Egger (UK) in Cumnock and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the Region.

Delivery: UK · Central Region
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77200000 Forestry services77300000 Horticultural services
Lot #7In-woodCancelledRenewal UKPublished value£5,300,000

Timber Haulage Services within the Cowal & Trossachs In-wood area of the Central Region that require the usage of specialist vehicles as detailed in the specification document to move timber to the Hoish transfer point. This lot also covers ad-hoc requirement for the In-wood area.

Delivery: UK · Cowal & Trossachs - Central Region
Extensions: There is an option to extend for a further 5 years at FLS discretion.Variant bids: not allowed
60180000 Hire of goods-transport vehicles with driver77200000 Forestry services77300000 Horticultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Moray & Aberdeenshire (West Fraser)906010
2 · North Region (West Fraser)906010
3 · Lochaber (West Fraser)906010
4 · Tay (RWE)—60—
5 · Moray & Aberdeenshire (RWE)4060—
6 · Central Region (Egger)906010
7 · In-wood906010
Conditions of participation1
  • Suitability

    Please refer to "FLS-0072-C ITT" document and other other documents within the PCS-tender project 25860.

What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 01/12/2033
First published
7 Jul 2023, 10:08 BST
Last source update
14 Jan 2025, 10:20 GMT
Award evaluation window
5 Mar 2024 – …
Authority reference
FLS-0072-C
FTS notice number
2025/S 000-001124
Classification (CPV)
Forestry servicesHire of goods-transport vehicles with driverHorticultural services
Delivery area
UKScotland (UKM)
Official registry OCID
ocds-h6vhtk-03dfa8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

Court of Session

Parliament House

Parliament Square

Edinburgh

EH1 1RQ

0131 225 2595

[email protected]

Publisher note: (SC Ref:786523)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371 ↗

Submission deadline
5 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
5 Mar 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

26 Oct 2023 → 14 Jan 2025 · 5 dates
  1. Next notice expected
    26 Oct 2023, 00:00 BST
  2. Submission deadline
    5 Mar 2024, 12:00 GMT
  3. Bids opened
    5 Mar 2024, 12:00 GMT
  4. Bids must remain valid until
    1 Jul 2024, 23:59 BST
  5. Notice published
    14 Jan 2025, 10:20 GMT

Notice history

7 events · 6 releases on Find a Tender · since 26 Jan 2024
  1. Published value published: £32,700,000
    26 Jan 2024, 15:46 GMT
  2. Status changed to active
    26 Jan 2024, 15:46 GMT
  3. Procurement method changed
    26 Jan 2024, 15:46 GMT
  4. Deadline published: 5 Mar 2024, 12:00 GMT
    26 Jan 2024, 15:46 GMT
  5. Status changed to cancelled
    26 Jan 2024, 16:54 GMT
  6. Status changed to active
    30 Jan 2024, 12:41 GMT
  7. Status changed to complete
    5 Aug 2024, 10:35 BST
Routine re-releases (6)
  • 2024-01: 2 releases · 26 Jan 2024, 26 Jan 2024
  • 2023-07: 1 release · 7 Jul 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 14
Awarded value £32,700,0007 contracts exc. VAT
Bids received 107 from SMEs
Contracts signed 7latest 20 Dec 2024
Awarded toValueDateStatus
Lot 3 · Lochaber (West Fraser)1 award
Ferguson Transport & ShippingSME£1,700,000 †—Awarded
Lot 4 · Tay (RWE)1 award
A.W Jenkinson Transport Ltd£2,100,000 †—Awarded
Lot 5 · Moray & Aberdeenshire (RWE)1 award
A.W Jenkinson Transport Ltd£4,200,000 †—Awarded

11 further award records carry no date or value.

Contracts

  • Tay (RWE) · A.W Jenkinson Transport Ltd

    Signed
    20 Dec 2024
    Value
    £2,100,000
    Status
    active

  • Moray & Aberdeenshire (RWE) · A.W Jenkinson Transport Ltd

    Signed
    20 Dec 2024
    Value
    £4,200,000
    Status
    active

  • In-wood

    Signed
    22 Jul 2024
    Value
    £5,300,000
    Status
    active

  • Lochaber (West Fraser) · Ferguson Transport & ShippingSME

    Signed
    4 Jul 2024
    Value
    £1,700,000
    Status
    active

  • Central Region (Egger)

    Signed
    1 Jul 2024
    Value
    £6,300,000
    Status
    active

  • Moray & Aberdeenshire (West Fraser)

    Signed
    28 Jun 2024
    Value
    £10,600,000
    Status
    active

  • North Region (West Fraser)

    Signed
    28 Jun 2024
    Value
    £2,500,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Moray & Aberdeenshire (West Fraser)2bids · 2 electronic · 2 from abroad1——
2 · North Region (West Fraser)1bids · 1 electronic · 1 from abroad1——
3 · Lochaber (West Fraser)1bids · 1 electronic · 1 from abroad1——
4 · Tay (RWE)2bids · 2 electronic · 2 from abroad1——
5 · Moray & Aberdeenshire (RWE)1bids · 1 electronic · 1 from abroad0——
6 · Central Region (Egger)1bids · 1 electronic · 1 from abroad1——
7 · In-wood2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Forestry and Land Scotland

Contracting authorityCentral GovernmentBody governed by public lawEnvironmental protection Great Glen House, Leachkin Road, Inverness, Scotland, IV3 8NWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview contact point EdinburghContact email, phone
  • The Inverness Justice CentreReview body InvernessContact email, phone

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria