Official UK procurement notice
Floor Coverings · UK public procurement notice
Authority: APUC Ltd (Public body)·Consortium: 3 public authorities
What is being bought14 lots · detail below
Published requirement descriptionThe Authority are seeking Contractor(s) for the provision of the supply, delivery, fitting, repair and refurbishment of Floor Coverings to the Scottish Higher (HE) and Further (FE) Education sector and some other public sector bodies in Scotland. This includes all full members, associate members and their associated and affiliated bodies of APUC Ltd, as detailed at: www.apuc-scot.ac.uk/! ↗ More details can be found within Appendix E - List of Institutions. The Authority are seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand. The Authority are also seeking to gain a level of price normalisation across the sector. A maximum of 5 Contractors will be appointed per lot.
- Recurrence: The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.
CPV: Carpet tiles · Carpets · Carpets, mats and rugs · Floor coverings · Floor laying and covering work · Floor-covering work · Floor-laying work · Floor-screed works · Floor-tiling work · Laying work of flexible floor coverings · Linoleum · Parquet · +3 more
How this framework works
From the published notice- Places
- up to 35 suppliers · 11 bids received (0.3 per place) · 11 appointed
Lots and requirements (14)Procurement structure
14 lots · no lot values published · evaluation weights differ by lotLot #1Supply of Flooring Products: Carpet Tiles: National Coverage (All Scotland)Renewal
The scope of this lot is the supply and delivery of a range of Carpet/Carpet Tiles Floorcoverings Products. Contractors should be able to supply at least 75% of the items detailed in the Core Product List to a minimum of 63.53% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #2Supply of Flooring Products: Resilient Flooring: National Coverage (all Scotland)Renewal
The scope of this lot is the supply and delivery of Resilient Floorcoverings Products. Contractors should be able to supply at least 75% of the items detailed in the Core Product List to a minimum of 63.53% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #3One Stop Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (North Highlands & Islands)Renewal
The scope of Lot 3A is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to North Highlands & Islands. Contractors should be able to supply at least 75% of the items detailed in the Core Product Lists and provide services to a minimum of 55.55% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #4One Stop Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (Aberdeen & Grampians)Renewal
The scope of Lot 3B is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings for Aberdeen & Grampians. Contractors should be able to supply at least 75% of the items detailed in the Core Product Lists and provide services to a minimum of 60% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5One Stop Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (Fife, Tayside and Central Scotland)Renewal
The scope of Lot 3C is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings for Fife, Tayside and Central Scotland. Contractors should be able to supply at least 75% of the items detailed in the Core Product Lists and provide services to a minimum of 61.11% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #6One Stop Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (South East of Scotland (Edinburgh, Lothian and Borders))Renewal
The scope of Lot 3D is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings for South East of Scotland (Edinburgh, Lothian and Borders). Contractors should be able to supply at least 75% of the items detailed in the Core Product Lists and provide services to a minimum of 64.29% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #7One Stop Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))Renewal
The scope of Lot 3E is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings for Greater Glasgow, Argyll, Renfrewshire & Ayrshire). Contractors should be able to supply at least 75% of the items detailed in the Core Product Lists and provide services to a minimum of 64.71% of institutions and their corresponding sites (see Appendix E - List of Institutions). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #8Fitting, Repair and Refurbishment Services (South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire)CancelledRenewal
The scope of Lot 3F is the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire), as detailed in Appendix E -List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (North Highlands & Islands)CancelledRenewal
The scope of Lot 4A is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the North Highlands and Islands area of Scotland, as detailed in Appendix E - List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #10One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (Aberdeen & Grampians)CancelledRenewal
The scope of Lot 4B is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the Aberdeen & Grampians area of Scotland, as detailed in Appendix E - List of Institutions. as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #11One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and RefurbishmentServices (Stirlingshire & Central)CancelledRenewal
The scope of Lot 4C is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the Stirlingshire & Central area of Scotland, as detailed in Appendix E - List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #12One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (Fife, Perthshire, Dundee and Tayside)CancelledRenewal
The scope of Lot 4D is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the Fife, Perthshire, Dundee and Tayside area of Scotland, as detailed in Appendix E - List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #13One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (South East of Scotland (Edinburgh, Lothian and Borders))CancelledRenewal
The scope of Lot 4E is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the South East of Scotland (Edinburgh, Lothian and Borders), as detailed in Appendix E - List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #14One-Stop-Shop: Supply of Flooring Products and Fitting, Repair and Refurbishment Services (South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire))CancelledRenewal
The scope of Lot 4F is a One-Stop-Shop for the supply of Carpet/Carpet Tiles and Resilient Flooring Products, and the delivery of Fitting, Repair and Refurbishment services of Floor Coverings to multiple sites and locations in the South West of Scotland (Greater Glasgow, Argyll, Renfrewshire & Ayrshire), as detailed in Appendix E - List of Institutions, as issued in the Invitation to Tender documents. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
2 more lots publish their own split on the notice.
- Condition of participationno text publishedMinimum: With reference to 4B.5 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP Product Liability I…
- Price carries 40–50 points depending on the lot; most lots put it at 50 points.
- “Floor Coverings” is a framework: the contest is a place on its panel, up to 35 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it
will be re-tendered.
- First published
- 30 May 2022, 15:09 BST
- Last source update
- 18 Aug 2026, 16:18 BST
- Award evaluation window
- 12 Aug 2026 – …
- Authority reference
FFE1021 AP- FTS notice number
2026/S 000-078683- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034194Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period). The supplied
template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers must sign Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Freedom of Information Please confirm that you will be in a position to complete, prior to award, Appendix B(if applicable) in the Technical Questionnaire. This information should only be submitted if applicable at point of award. It is for information only and will not be scored. Sustain Supply Chain Code of Conduct The Authority has developed Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. List Of Institutions Tenderers must complete and return Appendix E to confirm their ability to service the required coverage levels. Prompt Payment Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Serious Organised Crime Please complete Appendix G in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but is a requirement of this tender and will be included in the assessment of tender responses and contractual terms. Human Trafficking & Labour Exploitation Please complete Appendix H in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. It is for information only and will not be scored but is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. SCM RP Supply Chain Evaluation Tool:Section 1 SCM RP Section 1 is the Authority's designated tool for contracted suppliers to keep up-to-date essential information on their company,which allows the Authority to get an insight into their company’s general standing, commitment to preventing modern slavery and addressing climate change, as well as their pledge to fair and decent working practices for their staff. Tenderers must confirm that they will commit to completing SCM RP Section 1 on award. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Living Wage Status Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical envelope in PSC-T. It is for information only and will not be scored. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32144. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits such as apprenticeships, training opportunities, work experience, charity contributions, support for community projects, etc will be required as part of the successful appointment to the Framework Agreement. (SC Ref:834662)
How it was run
Official notice- Appointment period ends
- 1 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 12 Aug 2026, 13:00 BST
Timeline
12 Aug 2026 → 1 Sept 2026 · 3 dates- Bids opened70 days ago12 Aug 2026, 13:00 BST
- Notice published64 days ago18 Aug 2026, 16:18 BST
- Admission / appointment period ends50 days ago · period end, not a bid countdown1 Sept 2026, 12:00 BST
Notice history
8 events · 5 releases on Find a Tender · since 14 Oct 2022- Status changed to complete14 Oct 2022, 16:20 BST
- Buyer details updated14 Oct 2022, 16:20 BST
- Published value updated to £8,000,00013 Jul 2026, 14:14 BSTwas £5,600,000
- Status changed to active13 Jul 2026, 14:14 BST
- Deadline moved to 12 Aug 2026, 12:00 BST13 Jul 2026, 14:14 BST+1504 days · was 30 Jun 2022, 12:00 BST
- Buyer details updated13 Jul 2026, 14:14 BST
- Deadline moved to 24 Aug 2026, 12:00 BST20 Jul 2026, 13:47 BST+12 days · was 12 Aug 2026, 12:00 BST
- Deadline moved to 1 Sept 2026, 12:00 BST18 Aug 2026, 16:18 BST+8 days · was 24 Aug 2026, 12:00 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 12 Aug 2026 | 24 Aug 2026 | +12 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 12 Aug 2026 | 24 Aug 2026 | +12 d |
| — | DeadlineTime limit · IV.2.2 | 24 Aug 2026 | 1 Sept 2026 | +8 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 24 Aug 2026 | 1 Sept 2026 | +8 d |
Following requests for an extension to the tender response deadline, due to the original deadline falling in mid-August when resource availability may be limited because of the summer holiday period, we have decided to extend the submission deadline by 12 days.
tenderer feedback and holiday period
Routine re-releases (5)
- 2022-10: 1 release · 14 Oct 2022
- 2022-05: 1 release · 30 May 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 029068-2022-1
- Signed
- 26 Aug 2022
- Value
- £5,600,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids · 11 electronic | 11 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Sheriff Court HouseReview body
- Stirling Sheriff CourtReview body
- Stirling Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
11 commercial parties on the notice- Claremont Office FurnitureFramework contractor
- Crown Flooring LtdFramework contractor
- Forbo Flooring LtdFramework contractor
- Gordon & HallidayFramework contractor
- IVC GroupFramework contractor
- Interface LtdFramework contractor
- Kirkton Flooring LtdFramework contractor
- Muirgroup Interiors LtdFramework contractor
- Tarkett LtdFramework contractor
- Veitchi Flooring LtdFramework contractor
- Westend Flooring Specialists LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.