Official UK procurement notice
Fleet Sustainability and Compliance - Vehicle Maintenance and Repair
Authority: Southend-on-Sea City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionSouthend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification.
The requirements have been split into three (3) Lots; further information is set out below;
Lot 1 Fleet Vehicle Routine Scheduled Maintenance
Lot 2 Reactive Maintenance & Repairs
Lot 3 Mobile Tyres Repairs & Replacement
Local Government Reform and Re-organisation:
The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
CPV: Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£480,000 together) · same evaluation weights on every lotLot #1Fleet Vehicle Routine Scheduled MaintenanceAwardedRenewalPublished value£300,000
The source published no individual description for this lot.
Lot #2Reactive Maintenance & RepairsAwardedRenewalPublished value£160,000
The source published no individual description for this lot.
Lot #3Mobile Tyres Repairs & ReplacementAwardedRenewalPublished value£20,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical (Quality): 40%
- Commercial (Price): 60%
Published award criteria (2)
- Technical (Quality)
- Commercial (Price)
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Apr 2026, 17:17 BST
- Last source update
- 8 Jul 2026, 16:35 BST
- Award evaluation window
- Submission end – 22 Jun 2026
- Authority reference
DN811962- FTS notice number
2026/S 000-033949- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068263Find a Tender
How it was run
Official notice- Submission deadline
- 11 May 2026, 15:00 BST
- Clarification deadline
- 6 May 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procurement.southend.gov.uk/southend/portal.nsf/… ↗
The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract:
procurement.southend.gov.uk/southend/portal.nsf/… ↗
The Candidates must ensure that they have downloaded and are fully aware of all the information which they are required to be in receipt of. This will include; Procurement Specific Questionnaire, Technical (Quality) Responses, Commercial (Price) Submission,
Tender Forms & Declarations.
All submissions must be forms to be completed online via Pro Contract.
Timeline
14 Apr 2026 → 1 Aug 2026 · 8 dates- Tender notice published197 days ago14 Apr 2026, 17:17 BST
- Clarification questions by175 days ago6 May 2026, 15:00 BST
- Submission deadline170 days ago11 May 2026, 15:00 BST
- Award decision expected by128 days ago22 Jun 2026, 23:59 BST
- Assessment summaries sent113 days ago8 Jul 2026, 00:00 BST
- Latest notice published112 days ago8 Jul 2026, 16:35 BST
- Standstill ends100 days ago20 Jul 2026, 23:59 BST
- Contract starts89 days ago1 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 14 Apr 2026- Tender notice published14 Apr 2026, 17:17 BSTUK4
- Contract award notice published8 Jul 2026, 16:35 BSTUK6
- Status changed to complete8 Jul 2026, 16:35 BST
- Contract signature expected21 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fleet Vehicle Routine Scheduled Maintenance1 award | |||
| FAIRWAY MOTORS (SOUTHEND) LIMITEDLot 1 Fleet Vehicle Routine Scheduled Maintenance1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2030Extensions: One further option to extend by a 12 month period. | £342,418 inc. VAT | 8 Jul 2026standstill to 20 Jul 2026 | Standstill |
| Lot 2 · Reactive Maintenance & Repairs1 award | |||
| PlantexpandSMELot 2 Reactive Maintenance & Repairs1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2030Extensions: One further option to extend by a 12 month period. | £376,612 inc. VAT | 8 Jul 2026standstill to 20 Jul 2026 | Standstill |
| Lot 3 · Mobile Tyres Repairs & Replacement1 award | |||
| UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)Lot 3 Mobile Tyres Repairs & Replacement1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2030Extensions: One further option to extend by a 12 month period. | £14,880 inc. VAT | 8 Jul 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fleet Vehicle Routine Scheduled Maintenance | 3final-stage tenders · 5 at stage one | 3 | 0 | — |
| 2 · Reactive Maintenance & Repairs | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
| 3 · Mobile Tyres Repairs & Replacement | 2final-stage tenders · 3 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- FAIRWAY MOTORS (SOUTHEND) LIMITEDAwarded supplier
- PLANTEXPAND LIMITEDAwarded supplier
- UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)Awarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract: https://procurement.southend.gov.uk/southend…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender