Fleet Management Software System

{
  "id": "062126-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-10-03T12:40:43+01:00",
  "ocid": "ocds-h6vhtk-05a7d8",
  "buyer": {
    "id": "GB-FTS-140948",
    "name": "Gateshead Borough Council"
  },
  "awards": [
    {
      "id": "062126-2025-1",
      "title": "Fleet Management Software",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01628868",
          "name": "Civica UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05a7d8",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "2 x 24 month options to extend"
        },
        "hasOptions": true,
        "description": "Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Gateshead Council, Street Scene and Fleet, Park Road, Gateshead, NE8 3HN"
        },
        "deliveryAddresses": [
          {
            "region": "UKC22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          }
        ]
      }
    ],
    "title": "Fleet Management Software System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Cloud based Fleet Management System to look after the daily running and administration aspects of the Council's vehicle and plant assets. The system will cover:\n· Fleet and Asset Administration\n· Document Management \n· Drivers, Training, Licence, Risk\n· Accident Management\n· Hire Management\n· Maintenance Scheduling\n· Maintenance Jobs and Cost Control\n· Standard Jobs\n· Stores Management\n· Defect Management\n· Multiple Asset Support (Parent-Child)\n· Fuel Management (including EV)",
    "classification": {
      "id": "48100000",
      "scheme": "CPV",
      "description": "Industry specific software package"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The current provider informed the Council of the system hitting 'end of life' but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-140948",
      "name": "Gateshead Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC22",
        "locality": "Gateshead",
        "postalCode": "NE81HH",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Regent Terrace"
      },
      "details": {
        "url": "http://www.gateshead.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Gateshead Borough Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Andrew Thompson",
        "email": "andrewmthompson@gateshead.gov.uk"
      }
    },
    {
      "id": "GB-COH-01628868",
      "name": "Civica UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "countryName": "United Kingdom",
        "streetAddress": "8th Floor, Southbank Central, 30 Stamford Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "01628868",
        "scheme": "GB-COH",
        "legalName": "Civica UK Limited"
      }
    },
    {
      "id": "GB-FTS-11236",
      "name": "Gateshead Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Gateshead",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Gateshead Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "062126-2025-1",
      "title": "Fleet Management Software",
      "value": {
        "amount": 342375,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "062126-2025-1",
      "dateSigned": "2025-09-16T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}