Official UK procurement notice
Fleet Management Software - Preliminary Market Engagement (PME)
Authority: The Guinness Partnership (Public body)
What is being bought
Published requirement descriptionPME to understand the marketplace for Fleet Management Software, both off-the-shelf and bespoke to refine TGPs requirements for future Procurement activity.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How The Guinness Partnership buys Software package and information systems (CPV 48), and who usually turns up
The Guinness Partnership’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London.
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 53 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 21%
2–30% / 19%
4–650% / 44%
7+50% / 17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate36% / 58%
Within ±2%18% / 12%
Above estimate45% / 31%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 48 past lots.
A forecast, not a list of bidders.
1 bid21%
2–319%
4–644%
7+17%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jun 2026, 10:09 BST
- Last source update
- 9 Jun 2026, 16:03 BST
- Authority reference
RFX1000311- FTS notice number
2026/S 000-054416- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b080Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
9 Jun 2026 → 1 Sept 2026 · 3 dates- Planning notice published134 days ago9 Jun 2026, 10:09 BST
- Market engagement116 days ago26 Jun 2026, 23:59 BST
Fleet Management Software
Preliminary Market Engagement (PME) Brief
AIMS AND OBJECTIVES
The Guinness Partnership (TGP) would like to engage with suppliers who are able to provide Fleet Management Software solutions for large vehicle fleets with the aim of understanding the market to assist TGP in approaching its future procurement activity.
METHODOLOGY
This consultation is designed to engage with the market to understand potential solutions to assist in the shaping of future specifications and inform the market of TGP's intention to launch a tender for this project. TGP would like to understand from the Market what solutions are available that suit our requirements, whether these are readily available, or whether bespoke solutions are required.
INTRODUCTION
TGP has a Fleet of circa 800 vehicles, used by our Direct Labour Organisation (DLO) and estates team.
This PME Brief
This is not a call for competition, this is a means of exploring existing products and potential suppliers in the market prior to making a decision on whether to tender this work.
Suppliers are invited to consider completing and returning this briefs' questionnaire. Whether or not a supplier chooses to return a questionnaire will have no relevance or bearing on assessment of any future application to participate in a subsequent procurement process. Returning a questionnaire will not be deemed by TGP as a standing expression of interest for any future contract opportunity.
Suppliers should continue to monitor the UK e-notification service 'Find a Tender Service' for notices and the opportunity to submit a tender for a contract opportunity notified in the future.
In the meantime, TGP would welcome contractors views on the questions raised in this questionnaire. If you are inclined to respond we would be grateful to receive your feedback by 26/06/2026 or before that date. There is no binding obligation to submit by this date, but feedback received after it may not be available for TGP deliberation.
Please use the Proactis eTender portal you have accessed to view this briefing document and questionnaire to return a questionnaire.
supplierlive.proactisp2p.com/Account/Login ↗
Opportunity Reference Number: RFX1000311
OUTLINE OF BRIEF
TGP is interested in determining if there are any software providers that can assist in amalgamating all of their fleet platforms, with the aim to streamline operations.
- Contract starts50 days ago1 Sept 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 9 Jun 2026- Preliminary market engagement notice published9 Jun 2026, 10:09 BSTUK2
- Preliminary market engagement notice published9 Jun 2026, 16:03 BSTUK2
Published amendments (1)
Change to the Proactis reference
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender