Official UK procurement notice
CDN- Fleet and Plant Repair, Maintenance and Associated Services
Authority: Carmarthenshire County Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionContract Details Notice - Fleet and Plant Repair, Maintenance and Associated Services
- The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
- No preliminary market engagement: Tender will be publicised via Communications team to increase reach
CPV: Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 15 bids on the busiest of 4 lots · 21 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Apr 2026
Published description of the framework
Lots 1 and 2- direct award based on capability, expertise, location, past performance, price, availability and estimated repair time.
Lots 3 and 4- First ranked supplier awarded all work unless default
Lots and requirements (6)Procurement structure
6 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £900,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #11. Vehicle and Plant Repair and MaintenanceAwardedRenewalceiling above
Full preventative servicing, diagnostics, and reactive repairs across the CCC fleet including cars, vans, HGVs, and plant equipment.
- Technical & professional ability
As per the specification
Lot #22. Refuse and Gritter Body Repair and MaintenanceAwardedRenewalceiling above
Repair and maintenance of mechanical, hydraulic, and electronic systems on refuse vehicles and gritters.
- Technical & professional ability
As per the Specification
Lot #33. WindscreensAwardedRenewalPublished value£100,000
Up to 3 Suppliers will be awarded on to the Framework
Windscreen repair and replacement
Lot #44. Hydraulic RepairAwardedRenewalPublished value£44,999
Repair and replacement of hydraulic hoses and components, on vehicles and plant.
- Technical & professional ability
As per the Specification
Lot #55. HGV Statutory TestingAwardedRenewalPublished value£140,000
MOT and Tachograph Calibration
- Technical & professional ability
As per Specification
Lot #66. Light Plant and Tools Repair and MaintenanceAwardedRenewalPublished value£230,000
Servicing, inspection, repair, and upkeep of light plant & electrical equipment used in highways and grounds maintenance
- Technical & professional ability
As per Specification
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- Commercial: 70%
Published award criteria (1)
- PQQ: Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “CDN- Fleet and Plant Repair, Maintenance and Associated Services” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Oct 2029
- First published
- 21 Nov 2025, 13:11 GMT
- Last source update
- 14 Apr 2026, 11:10 BST
- Award evaluation window
- Submission end – 23 Feb 2026
- FTS notice number
2025/S 000-076031- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e64dFind a Tender
How it was run
Official notice- Appointment period ends
- 29 Jan 2026, 14:00 GMT
- Clarification deadline
- 23 Jan 2026, 14:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en, cy
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60075
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_118987
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
- Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk ↗
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
- Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen
- Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- email: [email protected]
- Phone: 0800 368 4850/ Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name:
www.etenderwales.bravosolution.co.uk ↗
Postal Address:
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk ↗, all information may be downloaded and returned through this channel.
Timeline
21 Nov 2025 → 14 Apr 2026 · 7 dates- Tender notice published328 days ago21 Nov 2025, 13:11 GMT
- Clarification questions by265 days ago23 Jan 2026, 14:00 GMT
- Admission / appointment period ends259 days ago · period end, not a bid countdown29 Jan 2026, 14:00 GMT
- Award decision expected by234 days ago23 Feb 2026, 23:59 GMT
- Assessment summaries sent221 days ago9 Mar 2026
- Contract starts198 days ago1 Apr 2026, 00:00 BST
- Latest notice published184 days ago14 Apr 2026, 11:10 BST
Notice history
9 events · 5 releases on Find a Tender · since 21 Nov 2025- Tender notice published21 Nov 2025, 13:11 GMTUK4
- Tender notice published16 Dec 2025, 11:59 GMTUK4
- Deadline moved to 15 Jan 2026, 14:00 GMT16 Dec 2025, 11:59 GMT+7 days · was 8 Jan 2026, 14:00 GMT
- Tender notice published8 Jan 2026, 15:27 GMTUK4
- Deadline moved to 29 Jan 2026, 14:00 GMT8 Jan 2026, 15:27 GMT+14 days · was 15 Jan 2026, 14:00 GMT
- Contract award notice published9 Mar 2026, 14:57 GMTUK6
- Status changed to complete9 Mar 2026, 14:57 GMT
- Contract signature expected23 Mar 2026, 23:59 GMTscheduled
- Contract details notice published14 Apr 2026, 11:10 BSTUK7
Routine re-releases (5)
- 2025-12: 1 release · 16 Dec 2025
- 2025-11: 1 release · 21 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£900,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 1. Vehicle and Plant Repair and Maintenance1 award | |||
| CEM DaysSME, Car Hire (Day of Swansea) LimitedSME, Dennis Eagle Ltd, FTM Materials Handling, John Treharne Engineering LtdSME, NTM-GB Limited +10 moreLot 1 Vehicle and Plant Repair and Maintenance1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: 24 month extension subject to satisfactory performance and agreement by all parties | ceiling above | 6 Mar 2026 | Awarded |
| Lot 2 · 2. Refuse and Gritter Body Repair and Maintenance1 award | |||
| Commercial Vehicle RepairsSME, Dennis Eagle Ltd, Econ Engineering Ltd, John JonesSME, John Treharne Engineering LtdSME, NTM-GB Limited +4 moreLot 2- refuse and Gritter Body repair and Maintenance1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: Upto 24 months subject to satisfactory performance and agreement by all parties | ceiling above | 6 Mar 2026 | Awarded |
| Lot 3 · 3. Windscreens1 award | |||
| Able WindscreensSME, COACH GLASS LTD T/A CYMRU AUTOGLAZINGSMELot 3- Windscreens1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: 24 month extension subject to satisfactory performance and agreement by all parties | £100,000 | 6 Mar 2026 | Awarded |
| Lot 4 · 4. Hydraulic Repair1 award | |||
| Commercial Vehicle RepairsSME, Cymru HydraulicsSMELot 4- Hydraulic Repair1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: 24 month extension subject to satisfactory performance and agreement by all parties | £45,000 | 6 Mar 2026 | Awarded |
| Lot 5 · 5. HGV Statutory Testing1 award | |||
| supplier not published | — | 6 Mar 2026 | Awarded |
| Lot 6 · 6. Light Plant and Tools Repair and Maintenance1 award | |||
| supplier not published | — | 6 Mar 2026 | Awarded |
Contracts
Lot 1 Vehicle and Plant Repair and Maintenance · CEM DaysSME, Car Hire (Day of Swansea) LimitedSME, Dennis Eagle Ltd, FTM Materials Handling, John Treharne Engineering LtdSME, NTM-GB Limited +10 more
- Signed
- 31 Mar 2026
- Value
- £90,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 2 years
Lot 2- Refuse and Gritter Body Repair and Maintenance · Commercial Vehicle RepairsSME, Dennis Eagle Ltd, Econ Engineering Ltd, John JonesSME, John Treharne Engineering LtdSME, NTM-GB Limited +4 more
- Signed
- 31 Mar 2026
- Value
- £90,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 2 years
Lot 3- Windscreens · Able WindscreensSME, COACH GLASS LTD T/A CYMRU AUTOGLAZINGSME
- Signed
- 31 Mar 2026
- Value
- £100,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 2 years
Lot 4- Hydraulic Repair · Commercial Vehicle RepairsSME, Cymru HydraulicsSME
- Signed
- 31 Mar 2026
- Value
- £45,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- Up to 2 years
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1. Vehicle and Plant Repair and Maintenance | 15final-stage tenders · 16 at stage one | 15 | 0 | — |
| 2 · 2. Refuse and Gritter Body Repair and Maintenance | 11final-stage tenders | 11 | 0 | — |
| 3 · 3. Windscreens | 3final-stage tenders | 3 | 0 | — |
| 4 · 4. Hydraulic Repair | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
21 commercial parties on the notice- AMS Commercials LtdFramework contractor
- Able WindscreensFramework contractor
- CEM DaysFramework contractor
- CampaillasFramework contractor
- Coach Glass Ltd t/a Cymru AutoglazingFramework contractor
- Commercial Vehicle RepairsFramework contractor
- Cymru HydraulicsFramework contractor
- Days Rental (Car Hire of Swansea) LtdFramework contractor
- Dennis EagleFramework contractor
- Econ EngineeringFramework contractor
Show 11 more suppliers
- Endurance Vehicle SolutionsFramework contractor
- FTM Materials Handling LtdFramework contractor
- John JonesFramework contractor
- John Treharne Engineering LtdFramework contractor
- NTM_GBFramework contractor
- Peakline Engineering LtdFramework contractor
- Plantexpand LtdFramework contractor
- PowercutFramework contractor
- Riverside Truck Rental LtdFramework contractor
- Romaquip LimitedFramework contractor
- Truck & Bus Cymru LtdFramework contractor
Official documents & specifications (13)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 5 more notices
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender