First Avanti West Coast Contract for Maintenance and Support of Automatic Passenger Gate Systems

{
  "id": "040990-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-05-05T12:59:59+01:00",
  "ocid": "ocds-h6vhtk-069149",
  "buyer": {
    "id": "GB-COH-05154485",
    "name": "FIRST RAIL HOLDINGS LIMITED"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "additionalClassifications": [
            {
              "id": "30123100",
              "scheme": "CPV",
              "description": "Ticket-validation machines"
            },
            {
              "id": "45259000",
              "scheme": "CPV",
              "description": "Repair and maintenance of plant"
            },
            {
              "id": "48000000",
              "scheme": "CPV",
              "description": "Software package and information systems"
            },
            {
              "id": "72000000",
              "scheme": "CPV",
              "description": "IT services: consulting, software development, Internet and support"
            }
          ]
        }
      ],
      "value": {
        "amount": 18258321.68,
        "currency": "GBP",
        "amountGross": 21909986
      },
      "status": "pending",
      "options": {
        "description": "Associated hardware, development, consultancy & other associated equipment."
      },
      "renewal": {
        "description": "The contract could be extended for a minimum non-terminable period of one year and a maximum non-terminable period of two years."
      },
      "documents": [
        {
          "id": "040990-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/040990-2026",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-05-05T12:59:59+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-01381707",
          "name": "CUBIC TRANSPORTATION SYSTEMS LIMITED"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-06-08T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2032-06-19T23:59:59+01:00",
        "startDate": "2026-06-20T00:00:00+01:00",
        "maxExtentDate": "2034-06-19T23:59:59+01:00"
      },
      "mainProcurementCategory": "goods",
      "additionalProcurementCategories": [
        "services"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-069149",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "description": null
      }
    ],
    "title": "First Avanti West Coast Contract for Maintenance and Support of Automatic Passenger Gate Systems",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The provision of maintenance and support for automatic ticket gates technology for First Avanti West Coast containing propriety software and hardware.",
    "specialRegime": [
      "utilities"
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The contract for the maintenance and support of the gateline systems is awarded to the Original Equipment Manufacturer (OEM) on the basis that the equipment incorporates proprietary technology and proprietary software that are unique to the manufacturer and not available on the open market.\nThe gatelines rely on OEM‑specific hardware, firmware, and software, including control and diagnostic systems that are essential to their safe and reliable operation. Only the OEM has access to the necessary technical documentation, software updates, diagnostic tools, certified spare parts, and specialist support resources required to maintain the systems in accordance with the manufacturer's specifications.\nEngaging an alternative provider would present a material risk of ineffective or improper maintenance, which could result in equipment failure, safety risks, and operational disruption. This could also introduce unknown and disproportionate cost for the business. The OEM's exclusive knowledge of the design, integration, and operating parameters of the gatelines is critical to ensuring continued performance, reliability, and compliance with operational and safety requirements.\nFor these reasons, and due to the absence of competition for technical reasons, the maintenance and support services can only be provided by the OEM. The direct award is therefore justified to protect our business's existing investment in the gateline assets and to ensure continuity of service throughout their operational life.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ]
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-COH-05154485",
      "name": "FIRST RAIL HOLDINGS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W2 1AF",
        "countryName": "United Kingdom",
        "streetAddress": "8th Floor The Point"
      },
      "details": {
        "url": "http://www.firstgroupplc.com",
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "05154485",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "firstprocurementservices@firstrail.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PPVJ-1479-GGLX",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-01381707",
      "name": "CUBIC TRANSPORTATION SYSTEMS LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ26",
        "country": "GB",
        "locality": "Salfords Redhill",
        "postalCode": "RH1 5LA",
        "countryName": "United Kingdom",
        "streetAddress": "Afc House"
      },
      "details": {
        "url": "http://www.cubic.com",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "01381707",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "tsgovernance@cubic.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PJPP-2848-LRTL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}